OCLC Newsletter

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California to Have Online Integrated
Statewide Database Through OCLC
SACRAMENTO, CA-The nation's most
populous state will soon have the nation's
largest online public library union data­base
as the California Library Services Act
(CLSA) Data Base Program moves to the
OCLC Online System.
The project will take the consolidated
computerized bibliographic records com­piled
by public libraries in the CLSA Data
Base Program previously accessible through
microfiche only and will make them avail­able
both throughout California and na­tionally
via the OCLC Online System. The
CLSA database, which contains an estimated
800,000 bibliographic records, with 3.3
million public library location listings, will
be integrated with the 11.6 million biblio­graphic
records and 174 million location
listings in the OCLC Online Union Catalog.
Power Blackout
Fails to Affect
Online System
by Phil Schieber
Thanks to the uninterruptable power
system installed last year for the Online Sys­tem,
OCLC users across the country and
around the world were unaware of a ma­jor
electric power blackout in the Dublin,
Ohio area on April 15, 1985.
A bird got into a capacitor bank at the
Dublin power substation, thereby causing
a surge that knocked out two circuits and
plunged some 1,400 residences and busi­nesses
into darkness at 2:33p.m., Eastern
Standard Time.
At OCLC the lights went out in the office
areas of the building, elevators descended
to the first floor, and battery-powered
emergency light packs went on in OCLC's
nearly one acre of computer rooms. The
Online System, however, did not blink a
bit, or a byte.
(continued on page 8)
On an ongoing basis, over 800,000 addi­tional
location listings will be added each
year.
Online California Union Database
"From Eureka to San Diego, we will have
an online California Union Database of over
I 50 public libraries," said Gary E. Strong,
California State Librarian. ''This project fur­thers
the intent of the California Library
Services Act which seeks to make library re­sources
acquired and maintained with public
funds readily available to as many Califor­nia
taxpayers as possible."
Access to OCLC will be extended to all
CLSA participant public libraries and pub­lic
library systems, and they will have ac­cess
to OCLC subsystems for acquisitions,
cataloging, interlibrary loan and serials
control.
"Besides online access to the CLSA Da­tabase,
the program also brings to Cali­fornia
taxpayers access to the library re­sources
of nearly 6,000 libraries in the
Contents
SUBJECT ACCESS VIA BRS .......... 13
Price Change Information . . . . . . . . . . . . . 3
Hashim Named to Special Library Post . . . 4
Line Extenders Cut Costs . . . . . . . . . . . . . 4
Holley & Mason Elected to Board . . 5
U.S. Newspaper Program 6
U.S. Army Acquires LS/2000 . . . 8
Micro-Based Acquisitions 9
SC350 Field Testing. . . . . . . . . . . . . 9
CJK Librarians Meet. . . . 10
Board Commends Four . . . . . . . . . . 10
Texas Union List . . . . . . . . . . . . . . . . . . . . II
OCLC to Participate in COBRA ........ .
OCLC Publications in 1984 ........... .
Research Libraries Video ............. .
Spotlight OCLC .................... .
Serials Control Advisory Committee .... .
11
12
14
15
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U.S. and six other countries through the
OCLC Online Union Catalog,'' said Mr.
Strong. "In addition to an incredibly rich
source of bibliographic information, lib,rar­ies
can also achieve real staff time savings
using OCLC to determine the location of
a needed book."
"Landmark Project"
"This is a landmark project," said Row­land
Brown, President of OCLC. "The Cal­ifornia
database demonstrates how OCLC
can facilitate statewide sharing and at the
same time pursue its objectives as a na­tional
membership organization. We hope
there will be other arrangements with states
that are seeking to develop varying kinds
(continued on page 2)
New
Enhance
Libraries
Chosen
by Carol Davis
OCLC is pleased to announce the selec­tion
of 18 additional institutions for En­hance
status, bringing the number of OCLC
members engaged in this cooperative on­line
quality control effort to 40. Two librar­ies
already participating in Enhance will
take on additional assignments in other
formats.
Through Enhance selected OCLC mem­ber
libraries are able to edit and replace rec­ords
in designated formats in the OCLC On­line
Union Catalog. The Enhance authori­zation
level is similar to that of CONSER
participants, whose quality control efforts
are directed at serials in the OCLC database.
(continued on page 2)
2
Enhance (continued from page 1)
Impact
With the 22libraries already authorized
and trained for Enhance in 1984, these new
libraries will make a significant impact on
the quality and quantity of data in the On­line
Union Catalog. The staff ofthe Online
Data Quality Control Section and OCLC
users have already seen a difference in bib-
. liographic records encountered in every­day
processing. Since the program began
in June 1984, Enhance libraries have pro­cessed
over 30,000 records in the database
as of Februrary 28, 1985.
High volume Enhance libraries include
University Microfilms International, which
enhanced 547 records in March, and the
National Agricultural Library, which up­graded
469 records in that month.
Public Libraries Sought
There is, however, cause for concern be­cause
in this round OCLC sought to enlist.
public libraries in the Enhance effort but
received relatively few applications from
them for formats other than Media.
OCLC is especially eager to recruit public
libraries for Enhance. The requirements
are not overly stringent, and the benefits
should be of interest to any institution.
Please consider applying for Enhance sta­tus,
especially if you are contemplating ret­rospective
conversion. Contact your net­work
office for details on how to apply.
Next Round
A new round of applications, open to all
types of libraries, will be announced after
this newly chosen group has been trained.
Enhance training sessions, which are usual­ly
held in small groups of from five to 10
libraries, emphasize quality control policies
and practices. The sharing of information
among Enhance libraries can help librarians
untangle workflows and give insights on
new techniques for solving problems in in­dividual
libraries.
-Carol Davis is Quality Control Librar­ian
at OCLC.
New Enhance Libraries
Books Format
Boston University
California State University, Los Angeles
Florida State University
Southern California Rapid Transit District
SUNY Stony Brook
University of Hawaii at Manoa
University of Maryland, College Park
• University of Texas at Austin
University of Washington
University of Wyoming
Sound Recordings Format
*New England Conservatory of Music
• Already an Enhance institution in another
format.
Media Format
Asbury Theological Seminary
Paducah Community College
Union Theological Seminary in Virginia
University of Richmond
University of Tennessee, Knoxville
Scores Format
Eastman School of Music
Florida State University
Northern Michigan University
University of Illinois at Urbana-Champaign
University of Louisville, School of Music
*University of Texas at Austin
University of Wisconsin at Madison
OCLC NEWSLETTER April 1985
California
(continued from page 1) r·
of state-based databases. California has
provided a unique situation demonstrat­ing
cooperation among diverse automated
systems.''
Mr. Brown noted that OCLC was "se­lected
on a competitive basis because of the
resources we brought to the effort.''
Of the some ISO public libraries involved
in the CLSA database, 55 are currently OCLC
members. Some of the remaining libraries
will have their records tapeloaded into the
OCLC: Online Union Catalog and may par­ticipate
as full members via dial-access.
Training of new OCLC participants began
in March.
Tapeloading Under Way
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Beginning in February 1985, machine­readable
records from 1978-84 from the
over ISO public libraries will be loaded into
the OCLC Online Union Catalog. There­after,
OCLC will continuously load library
archival tapes at regular intervals. CLSA
libraries, as OCLC participants, will use ("
the OCLC Online System for interlibrary
loan, interlibrary reference, collection
development, bibliographic search and
verification.
The CLSA Program has been ongoing
since 1978 to collect MARC II communica­tions
format records of public library cur­rent
cataloging on magnetic tape. The ma­chine-
readable CLSA records representing
recent public library holdings have accu­mulated
to over 3.3 million.
"New Vistas"
According to Mr. Strong, access to the on­line
file will be used primarily for resource
sharing among California libraries. "The
OCLC database, however, will open up new
vistas of information for our citizens across
the state, wherever those materials are
available."
The California Library Services Act (CLSA)
Statewide Data Base Program is one of sev­eral
State funded library service programs
authorized by the Act. The service pro­grams,
which emphasize the sharing of li­brary
resources and the extension of library
services to underserved segments of the
population, are administered by the 13
member California Library Services Board
(CLSB). Board members are appointed by (
the Governor and the State Legislature to
represent various segments of the library
community, underserved populations, and
the public at large. The State Librarian
serves as Chief Executive Officer of the
CLSB.
OCLC NEWSLETTER April 1985
OCLC Sends Report to
( Membership on Price Changes
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OCLC has distributed to networks for
mailing to its member libraries a report an­nouncing
changes in its price structure that
will be implemented in January 1986.
"OCLC Price Changes: Toward a More
Equitable Structure" provides information
about the new pricing mechanisms OCLC
is setting in place to encourage and reward
contribution to the database and resource
sharing, as well as to address more equit­ably
the use of OCLC processes and prod­ucts.
Written in a question-and-answer for­mat,
the report explains the rationale be­hind
the new pricing structure and gives
descriptions of new charges and concepts.
The report is to accompany individualized
impact data also distributed to networks for
each library, based on its online activity
during calendar year 1984.
Three-Year Study
The price changes are the culmination of
a three-year study across the OCLC library
community that examined OCLC's 14-year
old pricing structure in light of the chang­ing
needs of libraries and uses of the OCLC
system.
Libraries, delegates to the Users Council,
network staff and members of the OCLC
Board of Trustees have participated in the
determination of pricing changes.
"The pricing structure will continue to
evolve,'' said Tom Sanville, Director, Mar­keting
and User Services Division, and
Chairman of the OCLC Pricing Committee.
"OCLC will continue to seek ways to make
its price structure increasingly equitable."
Under the new structure, approximately
76 percent of member libraries are expected
to see a slight decrease in online charges.
According to Mr. Sanville, the new OCLC
pricing structure and philosophy seek to
achieve a basis for system use for individ­uallibraries
that is ''affordable, equitable,
flexible and manageable.''
"The purpose of these changes is not to
increase OCLC revenues," said Mr. San­ville,
"but to reflect more accurately each
library's actual system use and resource­sharing
contribution."
New Elements
New elements of the price structure that
take effect January I, 1986 relate to charges
for online activity. Credits for original in­put
cataloging and interlibrary lending will
be given. Searches above a free searching
threshold, based on the amount of online
transactions performed in all OCLC sub­systems
during a fiscal year, will incur a
charge. Also, on]anuary 1, 1986, the First­Time
Use/First-Time Update charge will
. decrease by 8 cents (prior to network serv­ice
charges).
Credit for Original Cataloging. A li­brary
will earn a credit for entering orig­inal
cataloging into the OCLC Online
Union Catalog. The credit will usually
cover the cost of pre-entry searching and
will provide some reward for doing the
original cataloging.
Credit for ILL Lending. A library will
earn a credit for interlibrary lending for
each item it supplies through the OCLC
Interlibrary Loan Subsystem, regardless
of whether the library is a net borrower
or lender.
Search Charge, A library will be charged
for those searches in excess of a thresh­old
of accumulated searches on the On­line
System. For each online transaction,
four free searches are, in effect, credited
to a ''bank'' search account. If a library's
accumulated searching during a fiscal
year does not exceed its bank search
balance, then no search charges are in­curred.
Only searches that exceed the ac­cumulated
bank search balance will incur
charges. No credits will be given if the
threshold is not exceeded. New or modi­fied
charges (prior to network service
charges) which take effect January 1,
1986 are,
First-Time Use/First-Time Update­S
cents reduction.
Search-6 cents per search above
threshold level
Original Cataloging-50 cents credit
Interlibrary lending-20 cents credit.
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Other price-level changes not specifically
related to the above structural changes,
such as M300 Workstation maintenance fee
and catalog cards, will go into effect as they
normally do, at the beginning of OCLC's
next fiscal year, July I, 1985.
The pricing report points out that most
libraries will not be significantly affected by
the search charge because, "either their
search charges do not exceed the threshold
or the positive impact of online credits off­sets
their search charges."
Public Access Terminals
Libraries currently paying search charges
for public access terminals will see a reduc­tion
from 11 cents to 6 cents, the report
states, and beginning in 1986, all terminals
will be treated identically, subject to the
search threshold calculation.
The report also notes that OCLC will
continue to apply special pricing policies
to encourage and support national level
programs through which libraries are co­operatively
building the OCLC database or
improving the quality of it. Examples are:
Enhance libraries, CONSER participants,
Major Microform Set Catalogers, library
schools, U.S. Newspaper Program partici­pants,
and various programs under way or
planned with national libraries.
Copies of the report are available from
your network or from Sharon Gifford, In­formation
Services, OCLC.
4
Elinor Hashim Named
Program Director for
Special Libraries
DUBLIN, Ohio, April 15-0CLC Presi­dent
Rowland Brown has announced the
appointment of Elinor M. Hashim as Pro~
gram Director for Special Libraries in the
Office of Library Planning at OCLC.
A librarian and administrator of both spe­cial
and public libraries, Miss Hashim is the
current Chairman of the National Commis­sion
on Libraries and Information Science
(NCLIS).
As Program Director for Special Librar­ies
Miss Hashim will monitor and analyze
trends in special libraries and will assist
OCLC in developing appropriate programs
and solutions for the needs of special
libraries.
"The special library community and
its many discrete audiences-corporate,
health sciences, and law among others­are
an area of librarianship that will be
especially and positively affected by new
developments under way at OCLC in ref­erence
services, document delivery, and
library workstations," said Mr. Brown.
''Miss Hashim's extensive experience with
special libraries and national issues af­fecting
all libraries will assist OCLC as it
seeks to build stronger relations with spe­cial
libraries."
Presidential Appointment
In 1981 President Ronald Reagan ap­pointed
Miss Hashim as Chairman ofNCLIS,
and in 1982 the U.S. Senate confirmed her
appointment. Established in 1970, NCLIS is
an independent agency in the Executive
Branch whose mandate is to advise the
President and Congress on national library
and information policies and plans. The
continuing overall goal ofNCLIS is to help
provide the people of the United States
with equal opportunity of access to the li­brary
and information services they need.
Miss Hashim received the B.A. degree
from the University of Vermont and the
M.S. in Library Science from Southern Con­necticut
State University.
Before joining OCLC she was Supervisor
of Reference and Technical Services for the
Perkin-Elmer Corporation, Norwalk, Con­necticut.
From 197j to 1981 she was Li­brary
Director of the Welles-Turner Mem­orial
Library, Glastonbury, Connecticut.
She held various posts at the New Britain
(CT) Public Library from 1971 to 1975, in­cluding
head positions in circulation, ref­erence
and business/science/technology.
She worked as a reference librarian at the
Mary Cheney Library in Manchester Con­necticut
from 1968 to 1971. From 1956 to
1968 she was associated with the United
Technologies Research Center, East Hart­ford,
Connecticut, serving first as an engi­neering
assistant; her last five years there
she was Supervisor of all engineering aides
and assistants.
OCLC NEWSLETTER April 1985
Elinor Hashim
State Library Board
Miss Hashim was appointed by Governor
Thomas Meskill to the Connecticut State Li­brary
Board in 1974 and reappointed by
Governor Ella Grasso in 1979. She was
Chairman of the State Library Board from
1976 to 1982.
(
She is a member of the American Library
Association, the Special Libraries Associa­tion,
the Connecticut and New England
Library Associations, and the American So­ciety
for Information Science. She was
President of the New England Library Asso- (~
ciation in 1977/78.
In 1982 the Connecticut Library Associa­tion
named Miss Hashim "Librarian of the
Year." Also in 1982 the Division of Library
Science and Instructional Technology at
Southern Connecticut State University pre­sented
her with a "Distinguished Alumni
Award."
Line Extenders to Cut
Telecommunications Costs
OCLC is implementing the use of line ex­tenders,
otherwise known as short-haul
modems, for chaining OCLC terminals.
Users are expected to benefit from lower
monthly telecommunications charges.
This equipment will enable the user to
chain OCLC dedicated line-terminals
together over distances exceeding 60 feet,
eliminating the need to order additional
modems/station terminations.
Line extenders, or short-haul modems,
are devices designed to transmit data for
limited distances. They are modems
(modulator I demodulators) that change the
data signal at one end into an analog signal
which is more readily and accurately
transmitted over a telephone wire, and
by Pat Malloy
convert it back to a data signal at the op­posite
end for use by the terminal or
computer.
OCLC has tested and will be using the
Gandalf s'mLDS 349 model. OCLC will be
installing the line extenders. The user is
responsible for supplying and running the
extended wire, a four-wire telephone cable
that connects to the line extenders and the
terminals. Included in the purchase price
of the line extenders are two Gandalf
short-haul modems, two modified cables,
installation, equipment readdressing (first
terminal only) and a two-year warranty.
To ensure acceptable levels of response
time and terminal maintenance for users,
OCLC has placed two restrictions on the
use of line extenders:
1) Line extenders can be used only within
the confines of a single building.
Although line extenders technically
can handle longer distances (such as
outside the building), this in-building
limitation is primarily for facilitating
the identification of terminal mainte­nance
problems by OCLC.
2) Only one set of line extenders may be
used in one chain of OCLC terminals.
Order forms and information may be ob­tained
through network offices or by call­ing
the OCLC User Contact Desk.-Pat
Malloy is Supervisor, Installation Serv­ices,
at OCLC.
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OCLC NEWSLETTER April 1985 5
Edward G. Holley & Marilyn Gell Mason
Elected to OCLC Board of Trustees
Edward G. Holley, a library science edu­cator,
and Marilyn Gell Mason, a public li­brary
director, have been elected to six­year
terms on the OCLC Board of Trustees.
Dr. Holley is Dean of the School of Li­brary
Science of the University of North
Carolina at Chapel Hill. He was President
of the American Library Association in
1974-75.
A library historian, university administra­tor
and editor, Dr. Holley received the B.A.
degree from David Lipscomb College, the
M.A. degree in English and Library Science
from George Peabody College, and the
Ph.D. in Library Science from the Univer­sity
oflllinois. His doctoral dissertation on
Charles Evans, the American bibliographer,
published in 1963, won the Scarecrow
Press Award for ''its outstanding contribu­tion
to library literature."
Melvil Dewey Award
Dr. Holley's career in librarianship began
at David Lipscomb College where he Was
assistant librarian from 1949 to 1951. From
1951 to 1953 he was a member of the li­brary
staff at the University of Illinois; fol­lowing
two years active duty as an officer
in the Naval Reserve he returned to the
University in 1955, and in 1957 he was ap­pointed
Librarian of the Education, Philos­ophy
and Psychology Library.ln 1962 Dr.
Holley joined the University of Houston as
Director of Libraries and also served as a
professor there. In 1971 he was elected
President of the Texas Library Association,
and in 1972 he became Dean of the School
of Library Science in Chapel Hill, North
Carolina.
In 1983 Dr. Holley received the Mel­vii
Dewey Award, one of the highest hon­ors
conferred by the American Library
Association.
Author of several books and numerous
articles, Dr. Holley most recently wrote
with Robert F. Schremser The Library Serv­ices
and Construction Act: An Historical
Overview from the Viewpoint of Major
Participants OAI Press, 1983 ). He also has
completed surveys of library resources for
higher education boards in Texas (1968)
and South Carolina (1976).
Office of Education
From 1969 to 1971 Dr. Holley served as
Chairman of the U.S. Office of Education's
Advisory Council on College Library Re­sources.
From 1969 to 1972 he was Editor
for the Association of College and Research
Libraries "Publications In Librarianship"
series.
Marilyn Gell Mason has been Director
of the Atlanta Public Library since 1982. In
Edward G. Holley
1979-80 she was Director of the White
House Conference on Library and Informa­tion
Services and subsequently received a
Presidential A ward of Appreciation for her
contribution to the Conference.
Ms. Mason received the B.A. degree from
the University of Dallas, the Master of Li­brary
Science degree from North Texas
State University, and the Master of Pub­lic
Administration degree from Harvard
University.
While a university student Ms. Mason
worked at the Dallas Public Library from
1963 to 1966. From 1967 to 1968 she served
as Librarian of the North Texas State Uni­versity
Library, and from 1968 to 1969,
as a librarian at the New Jersey State Li­brary.
She was head of several subject de­partments
for the Arlington County (Vir­ginia)
Department of Libraries from 1969
to 1973.
Ms. Mason served as Chief of Library Pro­grams
for the Metropolitan Washington
Council of Governments from 1973 to
1977. She was a Senior Research Associate
from 1978 to 1979with King Research, Inc.
White House Conference
Ms. Mason was Director of the White
House Conference on Library and Infor­mation
Services in 1979-80 under the
auspices of the National Commission on
Libraries and Information Science. Over
3, 500 participants attended the Conference
in Washington, D.C. November 15-19,
1979. President Jimmy Carter gave an ad­dress
on November 16. In preparation for
the White House Conference, 50 state and
territorial conferences and six special inter­est
conferences were held. These involved
over 100,000 people, two-thirds of whom
were non-librarian lay citizens and one
Marilyn Gell Maso.n
third professional librarians and informa­tion
workers.
Before being named Director of the At­lanta-
Fulton Public Library in 1982 she was
Executive Vice President with Metrics Re­search
Corporation, Inc.
Technology Assessment
Ms. Mason currently serves as a member
of the Advisory Panel for an Office of Tech­nology
Assessment (U.S. Congress) Study of
Federal Government Information Technol­ogy,
Congressional Oversight and Civil
Liberties and was a United States Informa­tion
Agency-sponsored consultant t6 Brazil
in the fall of 1984.
In 1981 Ms. Mason was selected to parti­cipate
in a national invitational conference
on the "Library and Information Science
National Research Agenda for the 1980s"
which was sponsored by the U.S. Depart­ment
of Education. From 1979 to 1981
she served as Chair of the Advisory Com­mittee
for Literacy Volunteers of America
Project to develop adult low level reading
material with humanistic content, which
was funded by the National Endowment
for the Humanities.
Ms. Mason was President of the Dis­trict
of Columbia Library Association in
1976-77.
In 1978 she delivered the commence­ment
address at the John Fitzgerald Ken­nedy
School of Government at Harvard
University. She was the first recipient of
the Distinguished Alumna Award from the
North Texas State University Library School
in 1979.
Ms. Mason is the author of several books
and numerous articles, the most recent of
which is The Federal Role in Library & In­formation
Services (KIP!, 1983).
6 OCLC NEWSLETTER April 1985
U.S. Newspaper Program Gains Momentutil
The United States Newspaper Program
has passed a significant milestone in its ef­fort
to inventory, catalog, and preserve the
nation's newspapers. The National Endow­ment
for the Humanities (NEH) recently
funded eight new state projects to catalog
the newspapers published or held in those
states, to list the repositories where those
titles are held, and to report the extent and
completeness of the holdings of those col­lections.
The new projects, joining those
already in progress in Montana and the
U.S. Virgin Islands, include the states of
Alabama, Hawaii, Indiana, Iowa, Kentucky,
Pennsylvania, Utah, and West Virginia.
These projects have identified, surveyed,
and inventoried hundreds of collections
scattered throughout their respective states.
The surveys are laborious but essential be­cause
U.S. newspaper publishers have his­torically
sought a local or state audience,
and local and state repositories have the
most complete holdings of those newspa­pers.
Consequently, state projects have a
unique opportunity to contribute to the
compilation of a national bibliography of
United States newspapers.
State participants have begun to catalog
their newspapers and to report the hold­ings
and location of every title identified.
They enter their bibliographic, holdings,
and location information into OCLC's On­line
Union Catalog. Each project utilizes a
CONSER authorization to enter or modify
newspaper records in the Cataloging Sub­system
and serials control agent authoriza­tion
to enter or modify holdings records
for all repositories profiled as part of the
United States Newspaper Program Union
List.
Similarities
State projects share many common char­acteristics
in their efforts to compile this
national bibliography. All received NEH
planning grants to identify and survey re­positories.
Each project submitted to NEH
for its approval a plan to catalog and union
list titles. Many states established a coali­tion
of librarians, archivists, historians, and
journalists to advise project administrators.
A state library, archive, historical society,
or major university serves as administrator
for each project. Most of the new partici­pants
have built upon an existing founda­tion
of newspaper collecting and preserva­tion
and have utilized recently published
bibliographies of their state's newspapers.
Differences
Although states share certain common
characteristics, each has a slightly different
plan to gain bibliographic control over its
newspapers. This diversity results from
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various historical patterns of newspaper
publishing in each state and from previous
attempts to compile state bibliographies.
Pennsylvania
The oldest state currently participating
in the newspaper program is Pennsylvania.
Newspaper publishing in Pennsylvania
began in the Philadelphia press rooms of
Andrew Bradford and Benjamin Franklin
when Bradford issued in 1719 the Ameri­can
Weekly Museum. Project personnel
have identified 8,867 titles published in the
state since the printing of Pennsylvania's
first newspaper.
Pennsylvania newspapers reflect the
ethnic history of the state. The German
language press, representing increasing
numbers of German speaking immigrants,
rivaled its English language counterparts
throughout the eighteenth century. The
nineteenth century witnessed a growth in
the number and diversity of foreign lan­guage
newspapers. At least 60 titles repre­senting
many languages were being pub­lished
at the end of that century.
The State Library of Pennsylvania, with
a collection of 1,560 Pennsylvania titles
held in 3,600 bound volumes and 63,000
reels of microfilm, administers the project
and is one of six cataloging centers, one
each for a separate geographic section of
the state. Other centers include the Univer­sity
of Pittsburgh, Pennsylvania State Uni­versity,
the Historical Society of Pennsyl­vania,
and two sites yet to be selected.
Other repositories with significant hold­ings
include the Free Library of Philadel­phia,
the Carnegie Library in Pittsburgh, the
Historical Society of Western Pennsylvania,
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the Library Company of Philadelphia, and
the American Philosophical Society. These
institutions represent only a few of the
state's repositories. Project participants (
have identified 1,400 newspaper reposi- \_ _
tories, including libraries, historical soci­eties,
schools, and publishers.
West Virginia
In neighboring West Virginia, the West
Virginia University Library administers that
state's project. The library holds the largest
collection, and since 1930 it has had pri­mary
responsibility for microfilming the
state's newspapers. Project staff of the li­brary's
West Virginia and Regional History
Collection surveyed 418 potential reposi­tories,
including public, college, and uni­versity
libraries, historical societies, news­paper
publishers and editors, courthouses,
antiquarian book dealers, historians, and
private collectors. From that survey, proj­ect
personnel identified 121 newspaper
repositories holding 1,058 titles. The staff
of the Regional History Collection will in­put
the cataloging and union list records for
all repositories in the state.
Alabama
Formed in 1983, the Coalition for the
Preservation of Alabama Newspapers, con­sisting
of librarians, archivists, and schol­ars,
accepted responsibility for planning a \.f.
statewide program to preserve and estab­lish
bibliographic control over the state's
newspapers. By June 1984, the Coalition
had surveyed all of the state's academic and
public libraries, current newspaper pub­lishers,
historical and genealogical soci-
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OCLC NEWSLETTER April 1985
eties, and county courthouses, and had
identified 4,200 newspaper titles located
in more than 650 repositories.
Of particular interest in Alabama are the
number of black newspapers. After the
American Civil War, freedmen established
their own newspapers because the white
press was not an accessible medium. The
Mobile Nationalist, founded in 1865, was
the state's first black newspaper. Eleven
black newspapers were published in the
1870s, 75 in the 1880s, and almost 100 in
the 1890s. By 1982, more than 300 differ­ent
black newspapers had been published
in the state.
Responsibility for newspaper cataloging
and union listing is shared in Alabama. Ma­jor
repositories include: Birmingham Pub­lic
Library, which will catalog 800 titles;
Auburn University, whose staff will catalog
500 titles; University of Alabama, which
will catalog 400 titles; and the Alabama De­partment
of Archives and History, which
will catalog an additional1,000 titles. Ad­ministrative
responsibility for the state
project rests with the Department of Ar­chives
and History, which has the largest
collection with 1,855 titles.
Kentucky
Attempts to gain bibliographic control
over Kentucky newspapers began in 1852
when the state librarian invited Kentucky
newspaper editors to deposit at the state li­brary
one copy of each newspaper. The
publication in 1935 of a Checklist of Ken­tucky
Newspapers Contained in Kentucky
Libraries represented a renewal of that in­itial
effort. Continuing the tradition, the
Margaret I. King Library at the University
of Kentucky began microfilming Kentucky
newspapers in 1954. The King Library ad­ministers
the newspaper project and inputs
the cataloging and union list records for all
repositories in the state. It is the state's
largest repository with 850 Kentucky titles
and with titles from 38 other states, includ­ing
271 Tennessee titles. The Library re­ceives
all newspapers published in Ken­tucky
and within six months of receipt
films all but 20 titles (whose publishers con­tract
with outside vendors).
Since the issuance of its first newspaper
title in 1787, Kentucky has seen over 2,000
newspapers published. Project personnel
survey by mail over 300 potential reposi­tories
located in a11120 counties and made
40 on-site visits during the project's plan­ning
phase.
Iowa
New midwest projects include those in
Iowa and Indiana. In 1975, Iowa was des­ignated
as a newspaper pilot project funded
in part by a grant from the Organization
of American Historians. Established as an
experiment to gain bibliographic and hold­ings
control of newspapers in one state,
the project provided Iowa with? strong
foundation for its involvement in the U.S.
Newspapers Program.
The two largest repositories are the State
Historical Society in Iowa City and the
Iowa State Historical Department in Des
Moines. The Iowa City repository has ac­tively
collected newspapers since 1857 and
holds 1,200 titles. The Des Moines office
has collected newspapers since 1898 and
holds 1,300 titles. Together, the two have
over 30,000 reels of microfilm and 16,000
bound volumes. Both repositories have
well established microfilm programs.
Project personnel have identified 700
repositories within the state and estimate
that the number of newspapers exceeds
6,500 titles, most of which are rural week­lies.
In order to effectively gain biblio­graphic
control over this large number of
titles, project personnel have divided the
state into halves. The State Historical
Society in Iowa City is responsible for the
cataloging and union listing for the eastern
half, and the Iowa State University at Ames
is responsible for the western half.
Indiana
The Indiana Newspaper Project is a co­operative
effort among the Indiana Histor­ical
Society, The Indiana State Library, the
Indiana University Libraries, and the Indi­ana
Cooperative Library Services Author­ity.
Relying primarily upon John Miller's
recently published Indiana Newspaper Bib­liography,
project personnel estimate the
existence of 3,200 extant titles located in
126 known repositories. The State Library
has the largest collection with 1,500 titles.
Utah
In the west the Marriott Library at the
University of Utah administers that state's
project. Project personnel have identified
920 Utah titles and 500 out-of-state titles,
primarily Idaho and Nevada newspapers,
located within the state. Brigham Young
University is the largest repository, fol­lowed
by Marriott library with 344 news­papers,
Utah State University, and Weber
7
State University. Project personnel at Mar­riott
Library will input all catalog and union
records for the state.
Hawaii
Further west, the newspaper collections
of Hawaii document Hawaii's passage from
monarchy and territory to statehood. The
approximately 450 titles identified by the
project include 81 Hawaiian language titles,
39 Japanese, 28 Filipino, 11 Chinese, nine
Portuguese, and six Korean titles. The Uni­versity
of Hawaii Library administers the
project and represents all major reposi­tories
on the islands.
Planning Grants
In addition to these states, projects in
Mississippi, Nevada, New Mexico, Ohio,
and Puerto Rico recently received NEH
planning grants to identify, survey, and in­ventory
newspaper repositories. They will
also submit to the National Endowment for
the Humanities their plans to catalog and
union list newspapers identified by their
surveys. Each state and U.S. Trust Terri­tory
is eligible to apply to the Endowment
for participation in and funding for the
United States Newspaper Program. NEH
anticipates funding projects in all 50 states,
U.S. Trust Territories, and the District of
Columbia.
The United States Newspaper Program is
jointly managed by NEH, which provid~s
grants management, the Library of Con­gress,
which provides technical manage­ment
and instruction under the auspices of
the Conversion of Serials (CONSER) Pro­gram,
and OCLC.
Origins
The program began in 1983 when the Li­brary
of Congress and six national reposi­tories,
whose collections include newspa­per
files from a variety of states, began to
input into OCLC their cataloging and union
list records. Rutgers University, a national
repository which holds 3,000 American
newspaper titles, has recently joined the
program, and so has the New York State Li­brary
under a Title II-C grant.
The six original repositories are the
American Antiquarian Society, the Center
For Research Libraries, the Kansas State
Historical Society, the New York Historical
Society, the State Historical Society of Wis­consin,
and Western Reserve Historical
Society.-Todd Butler is National Pro­grams
Liaison for Marketing and User Ser­vices
Division at OCLC.
~ EN"snVAN.. i',A Jou::t~i:;l
WEEKLY ADVERTISER.
8
Librarians from People's Republic of
China Visit OCLC to Discuss Automation
A delegation of librarians, educators and data processing specialists from the National Library of China
visited OCLC on April18-19 for exchange of information about each organization's library automa­tion
plans and international activities. From left to right: Andrew H. Wang, Manager, Online Systems
Products & Services Department, OCLC; Wang Ruzhi, Deputy Chief of Division, State Planning Com­mittee
of People's Republic of China; Jen-jung Huang, Interpreter; Zhang Rugong, Senior Engineer,
Automation Development Department, National Library of China; Li Mingfu, Engineer, State Economic
Committee of People's Republic of China; Hung-yi Chang, Interpreter; Tan Xiangjin, Deputy Direc~
tor, National Library of China; Wang Guangzeng, Senior Engineer, Automation Development Depart~
ment, National Library of China; Yang Naixiu, Deputy Head of Department, Ministry of Culture of
People's Republic of China; Shao Changyu, Head of Import Section, Automation Development Depart­ment,
National Library of China; and Liu Shifan, Deputy Section Chief, Bureau of Culture & Educa­tion,
State Planning Commission of People's Republic of China.
Blackout
(continued from page 1)
Since April 1984 an uninterruptible pow­er
system (UPS) has been protecting the en~
tire Online System so that when the public
utility power goes off, OCLC power comes
on. The UPS feeds the telecommunications,
database, and applications computers of
the Online System. It is capable of sustain­ing
electrical output to computer equip~
ment even during a total power outage
OCLC NEWSLETTER
U.S. Army
Libraries
Acquire
LS/2000
April 1985
Two U.S. Army libraries have recently
contracted to acquire LS/2000, OCLC's
stand-alone, minicomputer-based local li­brary
system. The U.S. Army Armament
Research & Development Center's Tech­nical
Library, located in Dover, New Jersey,
will use a Data General S/140 minicompu~
ter with seven terminals. Installation is
scheduled for July 1985.
The U.S. Army Corps of Engineers Head­quarters
Library, located in Washington,
D.C., will use a Data General MV/4000
minicomputer with three terminals. In­stallation
is scheduled for May 1985. The
Corps database will include from the out~
set the holdings of all 50 Corps libraries
around the continental United States. Nine
dial-access ports on the Headquarters Li­brary
system will allow the field libraries
in other cities to dial into the main data­base.
According to present plans, as usage
(
of LS/2000 in the field libraries increases,
additional dial-access ports will be added (
to the system. "The Army Corps of En~
gineers is looking forward to installing
LS/2000 in order to provide Corpswide re­trieval
and data entry capabilities," said
Sarah A. Mikel, Chief of the Technical In­formation
Division.
With the addition of these libraries, OCLC
now supports 34 LS/2000 contracts serv­ing
45libraries in 14 states, the District of
Columbia, and the United Kingdom.
through the use of a large battery pack-
180 cells fora total battery of 414 volts. The
batteries provide enough power to keep
the Onine System running until the diesel
generators come up. On April 15 the gen­erators
kicked in within 10 seconds of the
blackout.
OCLCPower
Four 750 KW diesel generators provide
power to all three stories in OCLC's com~
puter facility and related offline production
areas. The diesels are used for long-term
power interruptions.
The lights stayed out in Dublin for ap­proximately
72 minutes. During this time
at OCLC no letters were typed, no words
were processed, and the emergency light­ing
was pretty dim throughout the building (
as the diesels generated full power only \
for the computers. But the Online System
stayed up, and for over 6,000 terminal op­erators
in the network, it was business as
usual. -Phil Schieber is Editor of the
OCLC Newsletter.
(
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(
OCLC NEWSLETTER April 1985 9
OCLC to Offer Micro-Based
Acquisitions System
OCLC is developing :i microcomputer­based
acquisitions system, ACQ350, that is
scheduled for release in early 1986.
ACQ350 is being designed for use with
the OCLC M300 Workstation, a modified
IBM Personal Computer introduced in 1984.
ACQ350 software will combine the advan­tages
of microcomputing with access to the
OCLC Online System.
Local Level
Acquisitions functions best done at the
local level, including fund accounting, file
maintenance, and offline reports, will be
part of ACQ350 software.
ACQ350 will maintain links to the On­line
System for bibliographic verification
and name-address information. Users will
be able to download bibliographic and ad­dress
information and upload Direct Trans-mission
(DX) information for electronic
ordering.
Interaction
ACQ350 will interact with SC350, the
OCLC micro-based serials control system,
and with LS/2000, OCLC's local automated
library system.
Other planned ACQ350 features include:
• automatic claims and cancellations
• an allowance for hierarchical funds
• use of default records for permanent con­stant
data
• accommodation of all MARC formats
• multi-user/multi-tasking capabilities
ACQ350 is expected to accommodate
both small and large-volume acquisition
users.
Support
OCLC will support the online centralized
Acquisitions Subsystem throughout the
ACQ350 development and transition stages.
OCLC and network staff plan to provide
guidance to current Subsystem users who
convert to ACQ350.
ACQ350 pricing and financial arrange­ments,
exact date of availability, and the
ultimate future of the OCLC Acquisitions
Subsystem have not yet been determined.
MetaMicro Library Systems of San An­tonio,
Texas, is developing the ACQ350
software. SC350 software was also devel­oped
by MetaMicro Library Systems.
For further information, contact
Linda Gabel, Support and Training
Specialist, at OCLC.
SC350 Field Testing Drawing to a Close
Serials Control 350 (SC350), OCLC's
microcomputer-based serials control sys­tem,
is undergoing field testing at four li­braries.
Testing began on January 25 and
continued through April. OCLC introduced
SC350 at the American Library Associa­tion's
Midwinter Meeting.
With the aid of networks and interested
librarians, two corporate and two aca­demic
libraries were selected as SC350 test
sites: Sterling-Winthrop Institute Research
Library, the OCLC Corporate Library, Cen­tral
Michigan University, and University of
Missouri at Rolla. Each of the four testing
libraries represents a unique serials collec­tion
and varying serials control needs.
Staff representing these institutions ar­rived
at OCLC on January 25 for SC350
training. A record-breaking snowfall (and
an unexpected extended visit) didn't seem
to affect their enthusiasm. With software
in hand (and our assurances that their Tall­grass
Disk Drives would soon be shipped),
Carol Bekar of the Sterling-Winthrop Insti­tute,
James Cubit of the University of Mis­souri
at Rolla, Christine Grabenstatter of
OCLC, and John Riddick of Central Michi­gan
University left to begin their nine-week
field test.
Transition
The transition from manual serials con­trol
to a miCro-based system can be chal­lenging,
time-consuming, and sometimes
frustrating. Each test site library has exper­ienced
these aspects of the transition to
by David Bates
some extent, and each library's problem­solving
technique has been different. In
some cases, this has resulted in questioning
the merit of an existing process, which in
turn has facilitated the implementation of
SC350. Test site libraries have taken full ad­vantage
of my role as the OCLC liaison to
telephone with questions and concerns. In
most cases, test site staff and OCLC staff
have worked together to solve problems as
they arise.
At this writing, all four test site libraries
are in the middle of the nine-week test
period and have reported a variety of re­sults
with SC350. For example, John Rid­dick
of Central Michigan reports he has
downloaded more than 600 Local Data
Records (LDRs) from the Serials Control
Subsystem. John is hatching the biblio­graphic
records and LDRs in groups of 25
to facilitate the downloading of this infor­mation
to SC350.
Flipped Switch
James Cubit at the University of Missouri
experienced a hardware problem when he
flipped the wrong switch. The error insti­gated
a serial printer problem when staff
tried to print claim notices. Miskeying com­mands
and establishing parameters for
SC350 startup have also been troublesome
for participants who are new to DOS com­mands.
The transfer (and format) of LDRs
to the SC350 system has been frustrating at
times, especially with the absence of paral­lel
fields, such as SIHD, SCHD, DEFN, etc.,
in SC350. However, once field testers be­came
familiar with the locations to which
these fields transfered in SC350, the dif­ficulties
were resolved.
New terminology, unfamiliar processes,
and a conceptually different approach to
serials control have made it necessary for
SC350 field testers to spend a great deal of
time just getting acquainted with the new
service. The predictable difficulties seem to
have subsided during the initial phase of
field testing, with most of the participants
gaining in understanding and appreciation
ofSC350. The test sites have been patient,
constructive, and curious about the service.
Their numerous suggestions for improving
the software are being taken into considera­tion
for future SC350 enhancements.
Evaluations
At the conclusion of SC350 testing, the
four participating libraries will offer final
evaluations to enable OCLC and MetaMicro
Library Systems (developers of the software
on which SC350 is based) to ready the serv­ice
for general availability. Those of us here
at OCLC who have been involved with the
field testing appreciate the commitment,
interest, and enthusiasm demonstrated by
staff at the testing libraries. SC350 has been
enhanced as a result Of their careful evalua­tion
and suggetions for improvements. We
look forward to introducing SC350 to the
library community as the best serials con­trol
service available.-David Bates is
Liaison Officer at OCLC.
10 OCLC NEWSLETTER April 1985
CJK Librarians Meet At OCLC
Fourteen librarians from 12 institutions
attended an OCLC Chinese-Japanese-Korean
(C]K) meeting at OCLC in Dublin, Ohio, on
March 28-29.
In the meeting OCLC presented the con­tents
of its CJK program-the automation
of the Chinese, the Japanese, and the
Korean library materials-and invited
feedback from attendees. Ichiko Morita
(Ohio State University) presented a paper
on input methods for the CJK languages,
and Karl Lo (University of Washington)
made a presentation on sorting and card
production for CJK records.
Potential users of the OCLC CJK library
support package had an opportunity to ex­press
their needs and concerns, which in
turn enables OCLC to realistically evaluate
the project's development to date and to
gather information needed for the final
phase of C]K functional specifications.
Rowland Brown, OCLC President, at­tended
the meeting, spoke to attendees and
joined a discussion session. In his speech,
Mr. Brown emphasized these points:
• OCLC is fully committed to its C]K pro­gram.
• OCLC CJK is not intended to compete
with any existing products, but to meet
a need of the library community that has
not been met.
• For the maximum benefit of the library
community worldwide, OCLC has taken
the initiative, and will continue the ef­fort,
to cooperate with organizations like
Research Libraries Group (RLG) and the
by Jay Lee
Library of Congress in all areas of CJK
and other non-roman automation pro­grams
for which a cooperative approach
is desirable.
• OCLC has taken a prudent approach to
ensure that its CJK will be affordable,
efficient, and have wide applications.
OCLC is also studying the possible in­tegration
of CJK with other non-roman
alphabet programs.
OCLC staff conducted a series of discus­sion
sessions focusing on the following
technical issues:
Input Method. OCLC announced its in­tention
to offer multiple input methods.
Because of the versatility of the M300 Work­station,
OCLC is able to add to the original
romanization input methods a character­based
input method called Tsang-chi. In
contrast to the romanization schemes which
treat vernacular characters as sound ele­ments,
the Tsang-chi scheme treats vernac­ular
characters as shape elements. These
two complementary approaches can dra­matically
increase the efficiency of key­board
operation.
Display Formats. Several options were
presented in the meeting regarding the for­mats
for single record as well as truncated
and collective displays. In a single record
display, OCLC will display both the vernac­ular
and the romanized fields in parallel.
Users will be required to enter each vernac­ular
field with its corresponding romanized
field.
Sorting Multiple Records. Because of
the CJK language structures, there has not
been a sorting scheme established as the
standard. Since OCLC C]K will display both
the vernacular and the romanized fields, a
consensus was reached that multiple record
displays would be sorted in alphabetical
order based on the romanization schemes.
Card Production. OCLC C]K will offer
local card production capability. There will
be fewer options for locally printed cata­log
cards than for those available through
the OCLC Online System. The targeted re­lease
date for the CJK Library Support Pack­age
is December 1985.
(
Attending the CJK Advisory Committee
meeting were: Maureen Donovan, Ohio
State University; George Gibbs, Univer­sity
of California, Los Angeles; Gene C. S.
Hsiao, University of Arizona; David Y.
Hu, The Ohio State University; Thomas C.
Kuo, University of Pittsburgh; John Lai,
Harvard University; Hwa-wei Lee, Ohio
University; Thomas H. Lee, University of
Wisconsin; Thomas W. Leonhardt, Uni­versity
of Oregon; Kevin F. Lin, Univer­sity
of Texas; Karl K. Lo, University of
Washington; Ichiko Morita, The Ohio (
State University; Donald Shively, Univer­sity
of California, Berkeley; Frances D.
Wang, The Claremont Colleges.
For minutes of the CJK meeting, call or
write Jay Lee at OCLC.-Jay Lee is CJK
Marketing Specialist at OCLC.
Board Commends
Four Trustees for Service
to OCLC
The OCLC Board of Trustees at its meet­ing
December 17, 1984 passed resolutions
expressing gratitude to four members of the
Board whose terms expired in December
1984. The four trustees had 34 years of
combined total service on the OCLC Board.
William Chait, Director Emeritus, Day­ton
and Montgomery County Public Li­brary,
was elected to the Board of the then
Ohio College Library Center in 1974 and
reJected in 1978 in the reorganization of
OCLC. He was Treasurer of OCLC from
1976 to 1979, Chairman of the Finance
Committee from 1978 to 1979, member of
the Executive Committee from 1978 to
1979 and from 1982 to 1983. He was a
member of the Physical Facilities Commit-tee
during the critical period of planning
and construction of the OCLC headquarters
building in Dublin, Ohio. He was Chairman
ofthe Audit Committeefrom 1979 to 1984.
Miriam A. Drake, Director of Libraries,
Price Gilbert Memorial Library, Georgia In­stitute
of Technology, was elected to the
Board in 1978 by the OCLC Users Council.
She was a member of the Audit Committee
from 1978 to 1979, a member of the Ex­ecutive
Committee from 1979 to 1983, and
Chairman of the Finance Committee from
1983 to 1984. She served as Vice Chairman
of the Board from 1978 to 1980. From 1980
to 1983 Ms. Drake served as Chairman of
the Board.
H. Paul Schrank, Jr., Vice President,
Membership and Corporate Relations, OCLC
Online Computer Library Center, served 12
years on the Board, beginning with his elec­tion
in 1972 by the members of the Ohio
College Library Center. He served as Vice
Chairman of the Board from 1972 to 1974,
and again from 1980 to 1983. He was Chair­man
of the Board from 1975 to 1980, and
during his term as Chairman the Ohio Col­lege
Library Cent~r was reorganized into
the present OCLC governance structure.
Russell Shank, University Librarian,
University Research Library, UCLA, was /
elected to the Board in 1978 by the OCLC 1
Users Council. He served on the Audit '
Committee from 1979 to 1980 and on the
Finance Committee from 1980 to 1982.
Mr. Shank was Chairman of the Board from
1983 to 1984.
(
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OCLC NEWSLETTER April 1985 11
Texas Union List of Serials Is Statewide
The reality of an online statewide union
list of serials for Texas is the culmination of
years of union listing activity in the Lone
Star State. Online union listing in Texas
began in 1979. The Association for Higher
Education of North Texas (AHE) secured a
LSCA Title III grant to use the OCLC Union
List Component in creating a union list of
serials for 18 north central Texas libraries.
Other union list groups and consortia in
Texas are actively involved in union listing.
The Abilene Library Consortium, CORAL
Union List of Serials, East Texas Consortium
of Libraries Union List of Serials, and the
West Texas Union List of Serials all maintain
union lists for their member libraries using
the OCLC Union List Component.
Texas State Library
In September 1983 Edward Seidenberg,
Manager, Network and Consulting Services
at the Texas State Library, hosted a meeting
of representatives from active union listing
groups and others interested in the poten­tial
for union listing in Texas. The State Li­brary
called the meeting because it was in­terested
in increasing bibliographic access
to serials through OCLC's union listing ca­pability.
The meeting was also seen as a
chance to share information regarding the
successes and failures of previous union
listing projects, and to discuss plans for the
expansion and ongoing maintenance of
union listing in Texas. At this meeting the
problem of multiple union listing efforts
was discussed, noting that while regional
lists were producing positive benefits with
respect to resource sharing, librarians were
having to consult an increasing number of
lists in Texas to determine holdings loca­tions
for serials.
The idea of designating the whole state
of Texas as a union list group that any li-by
Jeff Downing
brary could join was seen as a possible solu­tion
to searching multiple lists. Mr. Seiden­berg
indicated that if sufficient interest in
this alternative was shown, the State Li­brary
would consider coordinating such a
project.
Survey
During january 1984 the State Library
sponsored a survey including public, aca­demic,
and special OCLC and non-OCLC
members in an effort to determine the level
of interest of a new online statewide list.
The survey was designed with the· assis­tance
of Lois Bebout, Chair of the Texas
List Advisory Committee, Tom Gearty,
AMIGOS, and John Hall, project director
of the AHE Union List. Roughly half of the
libraries surveyed responded with two
thirds strongly supportive of the union
listing concept, and 46% preferring OCLC
as the vehicle for a statewide list of serials.
Goals
Based on the results of the survey, the
State Library submitted a grant proposal for
LSCA Title III funds to create a statewide
union list of serials using OCLC's Union
List Component. The grant proposal states
three primary goals of the statewide list:
1) to facilitate resource sharing activities
among Texas public, academic and special
libraries; 2) to develop the program in such
a way that it can be self-supporting; and 3)
to provide an opportunity for Texas librar­ies
to begin discussions of coordinated col­lection
development policies.
Five-Year Project
The grant request for the five-year proj­ect
was approved, and the Texas State Li-brary
became the agent for the Texas State­wide
Union List of Serials (UTXL). Through
the grant, libraries can apply for incentive
funding to pay the AMIGOS/OCLC charges
for creating, storing, and updating of local
data records if they are new OCLC union
listing participants. Current members of an
OCLC-based regional list may receive fund­ing
to pay UTXL membership fees and off­line
products (microfiche) costs. For inde­pendent
libraries that wish to participate in
UTXL, incentive funding may be requested
to pay for AMIGOS/OCLC charges and
UTXL membership fees and offline prod­ucts
(microfiche) for the duration ofthe in­centive
funding. Stipulations for receiving
incentive funds include an agreement to
loan those holdings shown on UTXL to
other Texas participating libraries without
charge, except that reciprocal charging
agreements may be locally negotiated be­tween
participating special and academic
libraries.
In November 1984 Valerie johnson of the
Texas State Library requested permission
from OCLC Union List participating librar­ies
to include their holdings in the state­wide
list. To date approximately one third
of these libraries have agreed to join the
statewide list, including all libraries in the
Abilene Library Consortium, and the East
Texas and West Texas union lists. Forty-two
libraries were included in the initial OCLC
union list group profiling for UTXL. Train­ing
for new union list participants began
this spring, and the first offline product is
expected this summer. It is hoped that this
initial interest in a statewide list will grow,
and that the goal of increased reciprocal re­source
sharing between all types and sizes
of Texas libraries will be realized. -Jeff
Downing is Library Liaison Officer at
AMIGOS Bibliographic Council.
OCLC Participating in COBRA Program
The COBRA records for art exhibition
catalogs and other related publications will
be available on a current basis on the OCLC
Online Union Catalog.
According to an announcement from the
Library of Congress MARC Distribution
Service:
"The COBRA (Collaboration for Bib­liographic
Records in Art) Program
was launched in 1983 by Worldwide
Books and the Boston Public Library
to extend bibliographic control over
significant art exhibition catalogs as
well as museum and gallery publica­tions
of a secondary or more special­ized
importance. Now COBRA bibli-by
Penny Mattern
agraphic records, which are created
by the Boston Public Library, are
available from the Cataloging Distri­bution
Service at the Library of Con­gress
through the MARC Distribution
Service."
The COBRA records follow AACR2 rules
and Library of Congress rule interpreta­tions
for both bibliographic description
and access points. They include Library of
Congress Subject Headings and Library of
Congress classification numbers as well.
The Boston Public Library is catalog­ing
from art exhibition catalogs supplied
to them by Worldwide Books. The pro­gram
encompasses all titles made available
through Worldwide beginning with those
reviewed in the Worldwide Art Catalogue
Bulletin, Volume XX, number 1, as well as
other noteworthy catalogs of specialized
·importance. Announcements concerning
the program anticipate that COBRA's range
will extend to an even greater number of
museum and gallery publications. Biblio­graphic
records for approximately 1,000
catalogs are to be created in the first year
of the project, with approximately 1,200
records per year thereafter.
OCLC will be loading records as received
as a part of its subscription to the MARC
Distribution Service COBRA records.­Penny
Mattern is Oxford Product Man­ager
at OCLC.
12 OCLC NEWSLETTER April 1985
1984 OCLC Publications
Technical Bulletins
No. Title Date
143 Changes to the Name-
Authority File March
144 Changes to Biblio-graphic
Formats:
MARC Update No. 8 March
145 System-Selected Loca-tions
Displays March
146 Interlibrary Loan!
Serials Union List
Interface March
147 Content Designators for
"In" Analytics April
148 OCLC Online System
Computer
Configuration May
149 Name-Address Directory
Enhancements May
150 Machine-readable Data
Files and Archives/
Manuscript Control
Formats September
151 Minimal-level
Cataloging November
152 Name-Authority
Changes December
User and Training Manuals &
Revisions, 1984
Archives and Manuscript Control
Format, October
Books Format (2d ed.), July
Cataloging.- User Manual (2d ed.), June
DX Operations Manual, November
Machine-readable Data Files Format,
September
Name-Authority.- User Manual (3d ed.),
May
OCLC-MARC Subscription Service
Documentation, Rev. 7, March
OCLC-MARC Tape Format, September
Acquisitions: User Manual, Revision 8,
August
Serials Control: User Manual,
Revision 2, April
OCLCMMARC Code Lists, Revision 2,
October
Reference Guides
Cataloging Subsystem, June and
October
Serials Control Subsystem, December
Troubleshooting for OCLC Terminals,
January
Brochures and Fliers
Accessions List Service, November
Archives & Manuscript Control Format,
October
CONSER, December
DX Direct Transmission, August
DX Overview, August
Group Access Capability, August
Introducing Online Library Systems,
October
MachineMreadable Data Files,
September
Major Microforms Project; supplemented
July, October, and December
OCLC Direct Transmission (DX),
December
OCLC Library, Information, and
Computer Science Series, June
OCLC Tape Services, December
Office of Research, June
Quality Control, December
Questions & Answers, June and
December
Retrospective Conversion, October
School Librarians' Testimonial, October
Serials Control350, December
Serials Union List Offline Products,
June
Serials Union List Microfiche, April
What's New, Summer and Winter
Micro Bulletins
No. Title Date
1 M300 Software & Hard-ware
Compatibility June
2 Selecting Options on
the OCLC I/0 Com-munication
Board June
MicroSystems Materials
ILL Micro Enhancer Manual, IBM PC
version, (and software), April
M300 Cataloging Micro Enhancer
(manual, software, and reference
guide), November
M300 Interlibrary Loan Micro
Enhancer (manual, software, and
reference guide), August
Micro Software Submittal [flier],
November
Micro Software Submittal Guide,
October
OCLC Cataloging Micro Enhancer [flier],
May
OCLC ILL Micro Enhancer [flier],
January
OCLC M300 Guide to Operations,
(and software), February
OCLC M300 Workstation [flier], June
OCLC Micro magazine [flier], December
OMPX Catalog, December
OMPX [flier], December
OMPX Guidelines for Contributors,
October
LS/2000 Implementation Materials
and User Documentation
ALA Character Set Reference Card,
November
Barcoding Guidelines, September
Installation Guidelines, January and
November
LS/2000 Installation.- A Guide to
Decisions and Procedures, March
LS/2000 Operations Manual, July;
Revision 1, December
LS/2000 Site Preparation Guide, (
January and July
LS/2000 User Manual, Release C,
December
LS/2000 Workstation Guide, July
LSTERM User Guide (and software),
December
Questions and Answers About Database
Creation, May
Workflow Analysis, January
LS/2000 Informational Publications
LS/2000 and the M300 Workstation,
August
LS/2000 Depend on Us (brochure),
November
LS/2000 Functional Description, March
LS/2000 Micro Series (brochure), May
LS/2000 Software Release Schedule,
April, October, and December
LS/2000, the best local system for you
(brochure), May
Micro Series Sample Configuration, July
Questions and Answers, August
Timesharing with LS/2000 (brochure),
May
LS /2 000 Technical Briefs
No.
1
2
3
4
5
6
7
8
Title
Lear Siegler ADM II
Video Display Terminal
Lear Siegler ADM 12
Video Display Terminal
Intermec 9300 Barcode
Reader
IM-56 Video Output
Interface Module
Direct 831 Terminal
TPS PC-300 Barcode
Reader
The M300 OCLC
Interface
Epson RXMBO DotMMatrix
Printer
December
Date
September
September
September
September
September
September
September
December
OCLC Library, Information, and
Computer Science Series
Public Access Terminals: Determining
Quantity Requirements, John Tolle,
January
Subject Searching in Library Catalogs:
Before and after the Introduction of
Online Catalogs, Karen Markey, June
Corporate Publications
Collected Papers of F. G. Kilgour.­Early
Years and OCLC Years
(2-volume set), May
Guide to the OCLC Database and the
Collections Therein, [booklet], May
Video Display Terminal Workstation
Ergonomics [booklet], June
Annual Report 1982/83
(continued on page 13)
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OCLC NEWSLETTER April 1985 13
Subset of OCLC Database to Be
Available on BRS for
Subject Searching
April29-BRS Information Technologies
and OCLC have signed an agreement where­by
a subset of the OCLC Online Union Cat­alog
will be available on BRS this fall for
subject searching through the OCLC EASI
Reference Service.
OCLC EASI Reference (standing for Elec­tronic
Access to Subject Information) will
enable BRS subscribers to conduct full-text
searches of approximately one million bib­liographic
records (without holdings infor­mation)
from the OCLC Online Union Cat­alog.
OCLC EASI Reference is a dynamic
database with an extensive online file of
books, serials, sound recordings, scores,
audio-visual materials, maps, manuscripts
and software. It will have imprint dates
within the last four years and will be up­dated
regularly.
Evolution
"OCLC EASI Reference is a significant
step in the evolution of use of the OCLC
database," said OCLC President Rowland
Brown. "Subject access to a subset of the
world's largest bibliographic database is a
powerful new tool for librarians and library
users."
1984 OCLC
Publications
(continued from page 12)
Serial Publications
CONSER Newsletter, April and
December
LS/2000 Communique, No. I, Fall;
No. 2, Winter
OCLC Newsletter, 6 issues
Research Libraries in OCLC: A
Quarterly; 2 issues
OCLC Participating Institutions
Arranged by Network and Institution,
July
OCLC Participating Institutions
Arranged by NUC Symbol, April
OCLC Participating Institutions
Arranged by OCLC Symbol, January;
Supplement I, April; Supplement 2,
July; Supplement 3, October
Contact the OCLC Documentation De­partment
for additonal information about
publications.
Access
OCLC EASI Reference bibliographic in­formation
will be formatted into a public
access/reference display familiar to BRS
subscribers. Access to these modified rec­ords
will be provided through immeric
and title searches as well as keyword and
controlled vocabulary (Library of Congress
Subject Headings and Medical Subject Head­ings)
searches. The full-text searching ca­pabilities
of BRS, including full Boolean
searching, will be available to OCLC EASI
Reference users.
The BRS retrieval system enables users to
store search strategies and to call them up
for reprocessing at any time.
A dial-access terminal is required for ac­cess
to BRS. OCLC members will be able to
gain access to the OCLC EASI Reference
Service from their M300 Workstations in
dial-access mode.
All BRS subscribers, including both OCLC
member and non-member libraries, can use
OCLC EASI Reference. OCLC members will
enjoy a substantially discounted rate from
BRS for use of OCLC EASI Reference.
Educational
According to OCLC EASI Reference Prod­uct
Manager Steve Zion, subject access via
BRS will provide OCLC with new infor­mation
about user behavior and needs.
OCLC Micro, a new
bimonthly magazine
''We anticipate that the service will be very
useful for reference librarians," said Mr.
Zinn. "We are going to find out how our
users will actually employ subject access to
the OCLC database. It will be an exciting
and educational experience for the OCLC
community.''
Features
OCLC EASI Reference features include:
• Users will have subject access to an exten­sive
subset of the OCLC Online Union
Catalog employing the full power of the
BRS system;
• Users can obtain hard copies of search
results by printing them -out on printers
or ordering copies from BRS;
• Each OCLC EASI Reference record will
contain the OCLC number to facilitate re­trieval
by OCLC members ofthe full bib­liographic
record from the OCLC Online
Union Catalog; and
• OCLC members with M300 Workstations
and dial-access modems, or current BRS
subscribers, can use the OCLC EASI Ref­erence
Service without obtaining addi­tional
hardware.
Further information about obtaining ac­cess
to the OCLC EASI Reference Service on
BRS will become available in late summer
before BRS brings up the file in the autumn.
OCLC ____ _
1• S ••• mtcrtlltr~
• practical information to help you get more out of the
computer(s) you own-or hope to.
• tips that make micros, particularly the IBM® PC
and the OCLC M300 Workstation, more useful as an
OCLC terminal, as a dial-access terminal to many
online databases, and as a standalone personal
computer.
• available now, at S30 for the 1985 volume (6 issues
plus 2 diskettes). If your microcomputer has you
wondering "what do I do now?", OCLC Micro may
have the answer.
For order forms contact your network or
OCLC Documentation Department
6565 Frantz Road, Dublin, Ohio 43017-0702
(800) 848-5878 (800) 848-8286 (Ohio) IIIII III
1et
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iv
It's been quite a year! Copyright, contracts, taxes. Despite these issues, there has
been progress in national level programs, use of records, new and enhanced services,
and intemationallibrarianship. Come share in our future!
Maybe you have some questions for OCLC that you'd like answered at Spotlight. If so, write your questions in
the space below and return to the Users Council Office, OCLC.
My question is:----------------------
6565 Frantz Road
Dublin, Ohio 43017-0702
(614) 764-6000
Sook vendors choose
r - nn'<:' ~ ubsvstem
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Video Communications
Program
Video Program on Research Libraries
Convocation Available from OCLC
Highlights of a two-day meeting of directors of research libraries in OCLC
are available on a VHS 1f2-inch video cassette.
The video cassette is available from the OCLC
library (OCC) via the Interlibrary Loan Subsystem.
Use OCLC Control Number 11941066.
The tape may be kept for 10 days.
There is no charge for the program, and it may be
copied.
This 33-minute program summarizes the proceedings and gives excerpts from presentations at
the Third Annual Conference of Research Libraries in OCLC, March 10-11, 1985. Speakers in­clude
Jay Lucker, Director of MIT Libraries, and Chair of the Research Libraries Advisory Com­mittee
to OCLC; Maurice Glicksman, Provost and Dean of Faculty, Brown University; Patrick
Winston, Director of MIT's Artificial Intelligence Laboratory; and Rowland Brown,_ President of
OCLC. .
Seventy-four directors of research libraries that are members of OCLC attended the convoca­tion.
Also attending were representatives from the Association of Research, the Council on Library
Resources, Inc., and the French Ministry of Education. This was the third annual convocation
at OCLC of research library directors. It was sponsored by OCLC and the Research Libraries
Advisory Committee to OCLC (RLAC), a group which identifies and promotes issues and con­cerns
common to research libraries. Through its task forces, RLAC has addressed a number of
issues of interest to research libraries, including linked systems, preservation, retrospective con­version,
cataloging of large microform sets, minimal-level cataloging, document delivery, and
cooperative collection development.
This program is the first in a series of OCLC videotapes covering events and activities of interest
to OCLC members and the library community as a whole. For further information about this pro­gram,
contact Richard Skopin, Documentation Department, OCLC, 614-764-6396.
April 19, 1985
16
1984/85
SERIALS CONTROL
ADVISORY COMMITTEE
MEETS AT OCLC
APRIL 23-24
Members of the Serials Control Advisory Committee and OCLC staff: 1-Marlene Heroux,
SOLINET; 2-Janet Padway, University of Wisconsin-Milwaukee; 3-Marsha Eilers, Elkhart (In­diana)
Public Library; 4-Anne-Marie Hartman, Queens College; 5-Mildred Moyers, West Virginia
University; 6-Charlotte Custis, OCLC; 7-Jeff Downing, AMIGOS; 8-Lynn McDonald, FLC; 9-Mary
Kay Jackson, OCLC; 10-George Lupone, Cleveland State University; 11-RiChard Amelung, St.
Louis University Law Library; 12-Helen Shuster, Worcester Polytechnic Institute; 13-Gail
Peloquin, Hamline University; 14-Rian Miller-Mclrvine, PALINET; 15-John Riddick, Central
Michigan University; 16-Keith Kidner, OCLC; 17~Penny Mattern, OCLC; 18~Dominick Mormino,
CAPCON; 19~Dea Szatkowski, OCLC; 20-Cheryl Dieter, Jesuit-Kraus-McCormick Library;
21-Todd Butler, OCLC; 22-Gienn Patton, OCLC; 23-Deanna litis, Oregon State Library; and 24-
Marilyn Mitchell, Auraria Libraries.
OCLC NEWSLETTER
OCLC NEWSLETTER April 1985
Editor: Philip Schieber Design: Martin Hawk Typesetting: Bobbi Kessler, Jody Schmidt
OCLC Newsletter (ISSN:OI63-898X) is published by OCLC Online Computer library Center, Incorporated, 6565 Frantz Road, Dublin, Ohio 43017-0702. Contems
of this Newsletter may be reproduced in whole or in part proYided that credit is giYen. OCLC Newsletter is distributed free. Direct subscription inquiries and changes
to address to: Newsletter Subscriptions, OCLC, 6565 Frantz Road, Dublin, Ohio 43017-0702.
6565 Frantz Road
Dublin, Ohio 43017-0702
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