OCLC Newsletter

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In this issue . ..
European interest in on­line
ILL is growing. Page 3.
Lesley College Library logs
the 12 millionth online ILL.
Page2.
Four new trustees take
seats on the OCLC Board.
Page4.
The OCLC Advisory Com­mittee
on Public Libraries
meets. Page 8.
A report on the New-York
Historical Society's partici­pation
in the U.S. Newspaper
Project. Page 10.
ALA Midwinter calendar.
Page 16
Complete table of contents on
page2.
Library of Congress to accept
ILL requests from OCLC members
Beginning in January 1987, the Library of
Congress (LC) Loan Division will accept on­line
interlibrary loan requests from any OCLC
member library. An official announcement
will be made at the American Library Associ­ation
Midwinter Meeting in Chicago.
This expansion of LC service follows a suc­cessful
test begun last July with OCLC mem­ber
libraries in the AMIGOS Bibliographic
Council. In addition to requests from this 300-
member cooperative in the southwestern U.S.
and Mexico, LC has, over the last three
months, opened its electronic doors to OCLC
ILL requests from the Bibli9theque Nationale
in Paris and the British Library Docnment Sup­ply
Centre in Boston Spa.
Electronic Link
Libraries are conducting approximately 3
million interlibrary loans annually via the
OCLC ILL Subsystem, which electronically
links over 6,000 libraries.
AMIGOS Test
In the AMIGOS test, LC ran its first full trial
of integrating electronic document requests
from a broad spectrum of libraries into its
daily lending routines. While this trial
produced a slight increase in the number of
electronic requests, there were no significant
workflow problems. Therefore, the decision
was made for the LC Loan Division to accept
electronic requests from the entire OCLC net­work
months earlier than was originally fore­cast.
Although staff of the LC Loan Division have
been discussing full OCLC access for several
years, implementation was not considered
practical until batch handling of requests
through micro enhancer software became
available. Prior to the AMIGOS trial, a limited
test using the new software was carried out
with federal libraries via the OCLC FED LINK
network. Procedures were developed to ease
integration of electronic requests into the
Loan Division's interlibrary loan workflow,
which, until then, was composed primarily of
conventionally mailed requests for loans and
locations.
Prior to the Micro Enhancer trial with fed­eral
libraries, Christopher Wright, Head ofln-terlibrary
Loan at the Library of Congress, had
been discussing a network link with the Texas
State Library. The Library of Congress also ac­cepted
online requests from the Research Li­braries
Group over RLIN and from a limited
number of U.S. and foreign libraries over the
ALANET and ONTYME electronic mall sys­tems.
As national library of last resort, LC follows
the National Interlibrary Loan Code. Borrow­ing
libraries are therefore expected to exhaust
local and regional resources before coming to
LC. Materials requested should not be reason­ably
available from another library or docu­ment
supplier. In addition, all online requests
should be identified with an LC call number,
LC card number or ISBN/lSSN. Requests that
do not meet these criteria will be returned un­filled.
Procedures
ILL Subsystem users are asked to follow
these procedures when sending requests to
LC's Loan Division:
• Complete all subsystem-required fields as
usual.
• Enter LC call number, LC card number, or
ISBN /ISSN in borrowing-notes field.
• Enter LC Loan Division special three-letter
symbol, LCL, all five times in the lender
string.
• Provide borrowing library address in
mailing-block format, i.e. use slashes in
SHIP-TO field.
Borrowing libraries should not be surprised
to see all filled requests treated as "photo­copies
filled" on the subsystem, even when
it's clear that a book is being shipped. LC uses
this approach to avoid further online updat­ing.
ILL due dates, etc., are tracked via an in­house
circulation control system.
Lending Policies
Most materials from the Library of Congress
collections are available for loan, except jour­nals
(short articles photocopied free), geneal­ogy
and local history (generally LC classes C
and F), dissertations on film, and items reason­ably
available from the publisher, or printed
before 1801. (continued on page 3)
2 OCLC NEWSLETTER January 1987
Lesley College Library logs
12 millionth ILL (_
Libraries are sharing resources through the
OCLC Online Interlibrary Loan (ILL) Sub­system
at a =ord pace. In only 116 days they
logged one million electronic interlibrary
loans to bring the total number of loans
processed since the system was implemented
in I979 to 12 million.
The 12 millionth ILL request was logged at
Lesley College Library in Cambridge, Mass., on
Nov. 19. Several hours later the city was hit
with a massive snowstorm.
Though the snow may have posed some
competition for attention with the ILL mile~
stone, Constance Vrattos, Online Reference
Librarian, said she thought it was great news.
NewtoOCLC
"It's very nice," she said. "We're new to
OCLC and already we're famous!"
Lesley College Library joined OCLC in Sep­tember
1985 througb NELINET and has one
terminal.
Susan Gunther, Interlibrary Loan Assistant,
processed the 12 millionth request.
Saves Staff Time and Cuts Costs
Ms. Gunther, a graduate of Boston Univer­sity,
has been with Lesley College Library two
years. She said the volume of interlibrary loans
has increased significantly since the library
joined OCLC.
"I think word gets around," she said.
"We've been able to fill a lot more ILLs. We
have had a number of faculty requests and I
think word gets around that ILL is a good
source here."
Ms. Vrattos agreed. "Since requests are
coming back faster, people are requesting
more.''
Ms. Vrattos added that the OCLC ILL sub­system
has saved a great deal of staff time and
has thus cut down on the cost of processing
loans.
Request for Australian Newspaper
The 12 millionth request was for the arti­cle
"Impatience in casualty?" by I. A. Brand
from the February 1977 issue of "Australian
Hospital", the official newspaper of the Aus­tralian
Institute of Hospital Administrators and
the Australian Hospital Association.
The 11 millionth ILL was logged by the
University of Utah July 25, 1986.
Because the ILL Micro Enhancer software
accepts only seven digits, on March 17, 1986,
the ILL sequence was restarted at one and the
12 millionth request appears in the system as
2000000.
Postdoctoral Fellowships available in OCLC Office of Research
The OCLC Office of Research is accepting
applications for Postdoctoral Fellowships
which provide the opportunity for research­ers
at the start of their careers to conduct re­search
with OCLC staff, facilities, and data re­sources.
The OCLC Office of Research conducts
mission-oriented research to provide the li­brary
and information science community
with theoretical fmdings and practical appli­cations.
OCLC database now at 15 million. Page
3.
OCLC Europe reports growing interest in
JU. Page3.
Four new trustees join the OCLC Board.
Page4.
OCLC accepting applications for Li­brary
School Research Equipment Support
Program. Page 5.
Data Phase software acquired by OCLC.
Page 6.
OCLC names three vice presidents. Page 6.
Workshops onAMCMARCf0171Ultsched­uled
by Archivists. Page 6.
A Postdoctoral Fellow is expected to con­duct
research that focuses on problems of sig­nificance
to the library and information sci­ence
community. Generally, the Postdoctoral
Fellow conducts research in one of OCLC's
ongoing projects under the direction of a re­search
scientist.
A Postdoctoral Fellow must have a Ph.D.
degree or equivalent training in one or more
fields of interest to OCLC, such as library sci­ence,
information and computer science, ap-
Contents
Network Coordinators meet at OCLC.
Page 7.
Advisory Committee on Public Librar­ies
meets. Page 8.
OCLC UNK service is now available.
Page8.
Retrospective Conversion: How to get
ready. Page 9.
New-York Historical Society completes
bibliographic control portion of U.S. News­paper
Project. Page I 0.
See LS/2000 in action: locations and
dates. Page 11.
Muhlenberg and Cedar Crest College
libraries acquire LS/2000. Page II.
plied mathematics, statistics, psychology, or (.
human factors. Appointments are normally ,
for one year. Relocation assistance is available.
Candidates for the Postdoctoral Fellowship
should submit a letter of interest stating date
of availability and specific research interests
and a current vita to: Director, Office of Re­search,
OCLC Online Computer Library Cen­ter,
6565 Frantz Road, Dublin, Ohio 43017.
Deadline is March I, 1987.
Final acceptance of LS/2000 at ten li­braries.
Page I2.
Members of I9861I987 Users Council
committees listed. Page 12.
OCLC Video Communications Program.
Pages I3 & 14.
OCLC helps build regional and state
databases. Page I5.
Building the Online Union Catalog
through tapeloading. Page I5.
OCLC at ALA Midwinter: a schedule of
events. Page I6.
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OCLC NEWSLETTER January 1987 3
OCLC database reaches 15 million
The world's largest bibliographic database
has reached another milestone, and in record
time. The 15 millionth bibliographic record
was input into the OCLC database Dec. 22,
following the 14 millionth record by only 143
days.
The growth of the database has accelerated
steadily since OCLC's Online System became
operational in 1971, with the first million rec­ords
being added in just over three years.
When OCLC called the University of
California, Berkeley's Institute of Govem­.!
llental Studies Library with congratulations,
Mel (Melissa) Hendrich did not know she had
input the 15 millionth record.
"Oh, I've just been cataloging away," she
said. She added that she wasn't aware the
database was approaching the 15 million
mark, but "we'll definitely do something to
celebrate.''
Mel Henrlrich (seated at terminal) and Marc Levin, of the University of California,
Berkeley, Institute of Governmental Studies, created the 15 millionth record.
Ms. Hendrich, Library Assistant II, input the
book, Balancing Neighborhood and Down­town
Development· Issues for Local Govern­ment
and CBOs, by Mtangulizi Sanyika at ap­proximately
11,25 a.m. EST.
The Institute of Governmental Studies Li­brary
has been an OCLC member since 1983
and participates through PACNET. Ms. Hend­rich
has been with the library since Septem­ber
1986.
The OCLC database grew by one million
records in just under five months; the 14 mil­lionth
record was added by librarians at
Colorado College's Charles Learning Tutt
Library Aug. I.
Library of Congress.
(continued from page 1)
In addition to loans and photocopies, the
Loan Division also provides an identification
and location service for items that can be doc­umentc;;
d as having been published (in a foot­note
or other source), but which have not
been located at another library. However, re­quests
of this nature should be sent on ALA
forms with a copy of the citation, since the
detailed reference work they require does not
lend itself to the rapid turnaround of online
requests.
The Library of Congress Loan Division han­dles
document and information delivery re­quests
from Congress, the White House, the
Supreme Court, federal agencies, foreign em­bassies
and the media.
OCLC Europe reports growing interest in ILL
The OCLC Interlibrary Loan Subsystem
continued to attract attention from libraries
in Europe during the latter part of 1986.
Evaluations at the Centre de Pret of the Bib­liotheque
Nationale in Paris (ZYZ) and the
Statsbiblioteket at Arhus, Deumark (EDA)
were successfully completed. As a result of
these evaluations, both libraries have now be­come
ILL Subsystem participants.
Staff at these libraries report they are look­ing
to OCLC members for items they are un­able
to trace nationally. American serial titles
and conference proceedings are among the
most commonly sought items. Both libraries
are accepting requests from OCLC users for
French or Danish works respectively, if these
items are not readily available in the United
States.
Turnaronnd Time
By the end of October, these two libraries
had made a total of almost 400 requests via
the ILL Subsystem, and had achieved a very
encouraging fill rate of about 70%. The main
problem experienced was the long tum­around
time for requests-an average of 25
by Liz Barker
days for the Centre de Pret, and 34 days for
the Statsbiblioteket. Even where a library in
Europe is willing to pay for airmail postage,
postal delays can still be considerable, so all
European ILL Subsystem libraries would ap­preciate
patience on the part of lending li­braries!
European National Libraries
Following the announcement that the Li­brary
of Congress planned to accept further
ILL requests via the OCLC ILL Subsystem, two
European National Libraries successfully ap­proached
the Library of Congress for permis­sion
to send OCLC ILL Subsystem requests in
advance of the 1987 general availability date.
Both the Centre de Pret and the British Library
Document Supply Centre (BRI) have already
made use of this service.
The British Library Document Supply
Centre has holdings of more than 180,000
journals, and achieves a 95% fill rate for
photocopies. Earlier this year the British Li­brary
Document Supply Centre installed a sec­ond
M300 Workstation to enable their Urgent
Action Section to respond more readily to ILL
requests from OCLC users in the United
States. The British Library requires libraries to
register with them and open a deposit account
before sending online ILL requests.
Six Conntries
Nine European libraries, located in six
countries, now participate in interlibrary loan
through OCLC. Other libraries which have re­cently
become ILL Subsystem participants are
the DTB-National Technological Library of
Deumark (EDN)-and the USAREUR Head­quarters
of the U.S. Army in Europe, located
in Heidelberg (EAL). The USAREUR Library
Program, which will also use OCLC for on­line
cataloging, provides library services at
106 sites across Europe.
OCLC Europe is pleased with the growing
interest in interlibrary loan and hopes that
1987 will see a further increase in ILL Sub­system
participation in Europe, thus enhanc­ing
the possibilities for international resource
sharing. -Liz Barker is User Support Librar­ian,
OCLC Europe.
4 OCLC NEWSLETTER January 1987
New Trustees Join OCLC Board
Four new trustees joined the OCLC Board
for six-year terms at its regular meeting on
Nov. 17, 1986 and a former Board Chair was
named to fill the temporary vacancy on the
Board resulting from the death of Trustee
Hugh Atkinson. Beginning their six-year terms
were Users Council-elected trustees Doris
Brown and Francis Buckley, and Board­elected
trustees Claudine Malone and F. G.
"Buck" Rodgers. Russell Shank, who was ap­pointed
by the Board on an interim basis, will
serve as trustee until the Users Council holds
an election in May 1987.
Doris Brown is Director, DePaul Univer­sity
Library, Chicago, Illinois. She has served
on the OCLC Users Council since 1983 and
was Vice President in 1985/86 and is the cur­rent
President. An active member of the
American Library Association (ALA), Ms.
Brown is Managing Editor of Information
Technology and Libraries, a publication of
ALA. She is Chairperson of the 1987 Univer­sity
Library Section Program Planning Com­mittee
of the Association of College and Re­search
Libraries. She is the current Chair of the
Illinois State Library OCLC Steering Commit­tee
and President of the Illinois Library Com­puter
System Organization. In 1986 Ms.
Brown was named ''Illinois Academic Librar­ianofthe
Year.'' A prolific speaker and writer,
Ms. Brown has held numerous posts in profes­sional
library organizations in Dlinois, Connec­ticut
and New England.
Ms. Brown joined DePaul University Li­brary
in 1976 as Associate Director and was
named Director in 1984. From 1971 to 1976
she was Bibliographer for Luso-Hispanic Lit­erature
and Culture, University of Connecticut
Library, Storrs. From 1970 to 1971 she was
Assistant to Hispanic Bibliographer, University
of Wisconsin Memorial Library, Madison,
Wisconsin, and from 1969 to·1970 she was
an instructor in Spanish and Portuguese, Uni­versity
of Illinois at Chicago. Ms. Brown
served in the Peace Corps in Brazil from 1965
to 1968.
Ms. Brown received the B.A. in Span­ish/
Portuguese from Rosary College, River
Forest, Illinois. She holds an M.A. in Latin
American Studies and an M.A. in Library Sci­ence
from the University of Wisconsin,
Madison.
Francis Buckley is Associate Director for
Technical Services, Detroit Public Library. He
has served on the OCLC Users Council since
1984 and is currently a member of the Fi­nance
Committee. He is a member of the
OCLC Advisory Committee on Public Librar­ies.
Mr. Buckley serves on the following ALA
committees: Ad Hoc Committee to form a
Coalition on Government Information; Legis­lation;
and Special Committee on Freedom
and Equality of Access to Information. He has
been a member of Council of ALA since 1984,
and he was Chair of the Goverrunent Docu­ments
Round Table from 1978 to 1980. He
was President of the Government Documents
Round Table of Michigan in 1981-82. From
1977 to 1979 he was Chair of the Depository
Library Council to the Public Printer, U. S.
Goverrunent Printing Office. He has testified
on issues of access to government information
before numerous Congressional committees.
Mr. Buckley joined Detroit Public Library
as a Reference Librarian in 1966. He served
in the U.S. Army from 1966 to 1967 and was
a Special Services Librarian in Saigon, Republic
of Vietnam, from 1967 to 1968. Following
military service he returned to Detroit Pub­lic,
where he held various positions. He was
named Assistant Director for Technical Serv­ices
in 1985 and Associate Director in 1986.
He received the B.A. and the M.L.S. degrees
from the University of Michigan.
Claudine B. Malone is President of Finan­cial
& Management Consulting, Inc., Mclean,
Virginia. She is also Visiting Professor at
Colgate-Darden Business School, University of
Virginia, where she teaches advertising and
promotion management in the second year of
the MBA program. She is currently serving as
a director of the following corporations: Scott
Paper Company; Houghton MJfflin Company;
Campbell Soup Company; The Boston Com­pany
/Boston Safe Deposit & Trust Company;
Dart Group, Inc.; Dart Group Financial/Trak
Auto, Inc.; The Limited, Inc.; and Supermar­kets
General Corp. She is a Trustee of the
Penn Mutual Life Insurance Company.
Ms. Malone was Adjunct Professor in the
School of Business Administration, Geor­getown
University from 1982 to 1984. From
1972 to 1981 she was a member ofthefaculty
of the Harvard Graduate School of Business
Administration where she was Assistant
Professor from 1972 to 1976 and Associate
Professor from 1976 to 1981. From 1967 to
1970, she was Controller and Manager of Data
Processing, Raleigh Stores, Washington, D.C.
She was a Senior Systems Analyst with the
Crane Company, Chicago, llllnois in 1966.
She was a Systems Engineer with IBM Corpo­ration,
Washington, D.C. from 1964 to 1965.
Ms. Malone is an independent consultant to
several corporations, including: Malone &
Hyde; Joseph E. Seagram; GCC Beverage;
Seligman & Latz; Broadway Department
Stores; Raleigh Stores; The Limited Stores; The
New England Telephone Company; and Bell
Telephone of Pennsylvania. She is a Senior
Financial Consultant to Brimmer & Company
in Washington, D.C. She has taught in man­agement
education seminars for General Elec­tric,
IBM, Digital Equipment Corporation,
GCC Beverage, Campbell Soup Company, Ma­lone
& Hyde, H.J. Heinz, MiKinsey & Co., In­stitute
of Scrap Iron & Steel, SCM, Federated
Department Stores, International Council of
Shopp.ing Centers, ARA Services, Young Presi­dents
Organization, Siemens Corporation, and
Keio University Business School Oapan).
She is currently: an Alumnae Trustee of
Wellesley College; a member of the Board of
Governors of Joseph H. Lauder Institute;
member of the Economics Panel of the United
Nations Association Parallel Studies Program
with the Soviet Union; member of the Board
of Directors of the Council of Better Business
Bureaus and the Lauder Institute; and a mem­ber
of the Finance and Audit Committees of
the Rockefeller Brothers Fund.
Ms. Malone is a recipient of the 1982 Can­dace
Award for Economic Development. She
is a Baker Scholar Graduate of Harvard Busi­ness
School and a member of the Century
Club of Harvard Business School.
(
Ms. Malone holds the A.B. degree in Philos­ophy
from Wellesley College and the Masters'
of Business Administration degree from Har­vard
Business School. She is a Certified Pub~ ,
lie Accountant in Maryland. l
F. G. "Buck" Rodgers is an author, lec­turer
and businessman. He was with the IBM
Corporation for 34 years. For 10 years, he was
IBM vice president, marketing, with respon­sibility
for IBM's worldwide marketing activ­ities,
which at the time encompassed IBM's
domestic divisions plus operations in 131 for­eign
countries. During that decade, the com­pany's
revenues increased from $10 billion to
nearly $50 billion.
Mr. Rodgers started with IBM in 1950 as a
marketing representative. He then held a var­iety
of field marketing and headqUarters staff
positions, including administrative assistant to
the executive vice president of IBM, branch
manager, and manager of banking and finance
for the Data Processing Division. In 1962, he
became Data Processing Division vice presi­dent
and Western Region manager. In 1967,
he was name president of the Data Process­ing
Division, which marketed IBM's compu­ter
products in the United States, and was ap­pointed
IBM director of marketing in 1970.
Mr. Rodgers was elected IBM vice president,
marketing, in 1974. He took early retirement
in 1984 to pursue a career as author and lee-(
turer, but still serves IBM as a consultant. , __
Renowned within IBM circles as a motiva­tor,
articulator of ideas and practitioner of ex­cellence,
Mr. Rodgers is equally well known
(continued on page 5)
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OCLC NEWSLETTER January 1987 5
Library School Research
Equipment Support Program
The OCLC Library School Research Equip­ment
Support (OCLCILSRES) Program is now
accepting applications for the 1987-88 aca­demic
year. The deadline is March 31, 1987.
Administered by the OCLC Office of Re­search,
the program will assist eligible schools
of library and information science to conduct
research by providing researchers with OCLC
M300~ Workstations. Additionally, OCLC
will waive modem charges (up to a maximum
of one year), delivery, installation, and
peripheral charges, and selected Online Sys­tem
charges. Telephone line installation costs
are not included. A standard printer is in­cluded.
Second Year
In 1986, the program's first year, OCLC
sponsored six research projects in library
schools in the U.S. and Canada.
Most OCLC/LSRES Program projects are ex­pected
to be conducted within one year of
equipment installation, although longer
projects are possible. Successful applicants will
supply OCLC with a final project report at the
end of the project period.
The results of all research are expected to
be in the public domain.
Board of Trustees
(continued from page 4)
as a public speaker. In the past five years, he
has spoken in many countries and ahnost
every major city in the United States to a wide
variety of business, academic and civic
groups.
Mr. Rodgers' book, Tbe IBM Way-Insights
into the World's Most Successful Marketing
Organization, was published in January
1986. In addition, he is one of the individuw
als exemplif1ed in the book, The Ten Greatest
Salespersons and is quoted extensively in In
Search of Excellence.
Mr. Rodgers, who served two years in the
U.S. Air Force, holds a B.S. degree from Mi­ami
University, as well as honorary Doctor of
Laws degrees from Miami University and
Hartwick College, and a Doctor of Letters
degree from Mount Union College. He is: a
director of ArkwrightwBoston Insurance Com­pany,
Bergen Brunswig Corporation, Emery
Worldwide, and Milliken & Company; a
member of the Business Advisory Council of
Miami University; a member of the Advisory
Council(s) of the University of Tennessee and
by Mary Taylor
Eligibility
All schools of library and information sci­ence
are eligible for the OCLC/LSRES Pro­gram.
There are no restrictions on collabora­tive
projects (although proposals for more
than one workstation are not expected).
To participate, institutions are required to
submit a teclmical proposal that, (1) describes
the nature, scope, and method of the prow
posed project; (2) explains why the research
is innovative; (3) explains how the M300
Workstation is important to the research; (4)
identifies methods that will be used to measw
ure the success of the project; and (5) suggests
furure research that might build on anticipated
results of the project.
Applications should be Submitted ·not later
than March 31, 1987. Late applications will
be returned without review. Completed ap­plications
should be sent to:
Director of Research
OCLC Online Computer Library Center
6565 Frantz Rd.
Dublin, Ohio 43017-0702
Applications containing a self-addressed re­turn
post card will be acknowledged upon
receipt. Project initiation is expected to occur
before the beginning of fall term 1987-88.
Purdue University; and member of the Corw
porate Officers Advisory Board of Michigan
State University.
Russell Shank, University Librarian, Uni­versity
Research Library, UCLA, has been apw
pointed to the Board of Trustees seat form­erly
occupied by Hugh Atkinson, who died
Oct. 24, 1986. He will serve as Trustee until
the Users Council holds an election in May
1987. He is recuperating from heart surgery
performed in December 1986, but plans to at­tend
meetings of the Users Council and Board
in February 1987.
Mr. Shank is well known in the field of li­brarianship
and is especially well known to
the OCLC community. He served on the
OCLC Users Council from 1978 to 1982, and
from 1985 to present, and was elected by the
Council to a sixwyear term on the Board from
1978 to 1984. He served on the Audit Com­minee
from 1979 to 1980 and on the Finance
Committee from 1980 to 1982. He was Chair­man
of the Board from 1983 to 1984.
Funds
Funds are not available for project-related
direct costs such as personnel and travel exw
penses. Staff training and general operating
proposals, likewise, will not be entertained.
Proposals meeting the above requirements
will be distributed to an OCLC review panel
for evaluation. Panel recommendations will
be fonvarded to the Director of the Office of
Research for review and approval.
Notification
Notification of fmal decisions may be ex­pected
by June 30, 1987.
When a final decision has been made, a Rew
search Project Monitor will be identified by
the Office of Research.
The Research Project Monitor will arrange
for the installation of equipment and serve as
a point of contact with OCLC during the life
of the project.
Further information about the OCLC/LSRES
Program is available from Mary Taylor, OCLC
Research Information Specialist, 6565 Frantz
Rd., Dublin, Ohio 43017.0702. -Mary Taylor
is OCLC Research Information Specialist,
Office of Research.
Mr. Shank was President of the American
Library Association in 1978-79 and President
of the Association of College and Research Li­braries
in 1972-73. He is a member of the
American Association for the Advancement of
Science.
Prior to assuming the post of University Li­brarian
at UCLA, Mr. Shank was Director of
Libraries, Smithsonian Institution, from 1967
to 1977. From 1966 to 1967 he was Associ­ate
Professor in the School of Library Science
at Columbia University. From 1964 to 1966
he was senior lecturer and Assistant Univer­sity
Librarian at the University of California,
Berkeley. From 1959 to 1964 he was
Engineering-Physical Sciences Librarian at Co­lumbia
University. From 1953 to 1959 he was
Chief, In-Service Training and Persormel Con­trol,
Milwaukee Public Library.
Mr. Shank received the B.S. degree in En­gineeting
and the B. A. degree in Librariauship
from the University of Washington, the
Master's degree in Business Administration
from the University of Wisconsin, and the
Doctorate in Library Science from Columbia
University.
6 OCLC NEWSLETTER January 1987
OCLC acquires
Data Phase
software
OCLC has agreed to acquire from Data
Phase the ALIS I and II software, and will
provide future hardware and software
maintenance for libraries using the system,
according to Kenneth C. Harris, OCLC
Senior Vice President, Marketing and Field
Operations.
OCLC Local Systems Vice President
Phyllis Bova Spies said OCLC will provide
maintenance for current Data Phase users
covered by maintenance agreements, but
does not plan to further market the ALIS
I or II software. The ALIS I and II software
will be renamed "LS/2".
''Because of this agreement, Data Phase
users will have access to experienced sup­port
and maintenance services from
OCLC," Ms. Spies said. "These libraries,
most of which are OCLC members, will
now have not only continuity in service,
but conveniently accessible system alter­natives
in the future."
Bruce Gelb, President of Data Phase,
said, "We are very pleased that this nego­tiation
with OCLC has had a positive and
compatible result for all parties involved:
OCLC, Data Phase and most importantly,
our customers who will continue to re­ceive
excellent support.''
Ms. Spies said to further facilitate a
smooth transition, five former Data Phase
employees have joined the staff of OCLC's
Local Systems Division, including Patti
Pray, who.will manage "LS/2" support at
OCLC.
Support services will be the responsibil­ity
of OCLC's Local Systems Division,
which markets and supports OCLC's local
integrated library system, LS/2000, and the
microcomputer-based systems, SC350 and
ACQ350.
OCLC names Vice Presidents
OCLC President Rowland C. W. Brown has (
announced the following appointments.
Donald Muccino has been named Corporate
Vice President, New Systems Implementation.
Phyllis Bova Spies and Thomas Sanville have
been named Divisional Vice Presidents, for
Local Systems, and Marketing and User Serv­ices
respectively.
Donald Muccino attended the University
of Akron and Franklin University and holds
an M.B.A. from The Ohio State University. He
will be responsible for the design evaluation,
development and implementation of OCLC's
new computer system and network.
After joining OCLC as a Maintenance
Programmer in the Computer Facilities Divi­sion
in September 1975, Mr. Muccino held
positions as Section Supervisor, Software Ad­ministration;
Manager of the Data Processing
Department; and Director of the Operations
Division.
Mr. Muccino, a resident of Dublin, Ohio, is
a member of the Data Processing Management
Association and the American Management
Association.
Phyllis Bova Spies, also a Dublin resident,
joined OCLC in 1973 as Library Systems An­alyst.
Two years later she was promoted to
Manager of the Library Systems Analysis &
Design Department. In 1983 she was named
Manager of the Product Management & Sup­port
Department, and later that year became
Director of Local Systems. c·
Ms. Spies, who holds a B.A. from the State
University of New York at Cortland and an
M.L.S from Syracuse University, will continue
to focus on Local Systems services to libraries.
Archivists schedule workshops
on AMC MARC format
The Society of American Archivists has
announced a second series of workshops de­signed
to provide an understanding of the
MARC format for Archival and Manuscripts
Control and the descriptive standards used
in conjunction with the format.
The workshops will emphasize bands-on
experience in tagging archival descriptions
and in fanning access points using the Anglo­American
Cataloging Rules, 2nd edition.
The following workshops have been
scheduled for 1987,
February 20-21
April 22-23
May 19-20
July 10-11
Boston, Massachusetts
Salt Lake City, Utah
New Orleans, louisiana
Cincinnati, Ohio
August 31-September 1 New York, New York
For further information, contact Lisa B.
Weber, Program Office for Automated Ar­chival
Information, Society of American
Archivists, 600 South Federal, Suite 504,
Chicago, IL 60605 (312) 922-0140.
Thomas Sanville joined OCLC in 1981 as
Market Development Specialist. He subse­quently
served as Manager of the Marketing(.
Services Department and Division Director ,
for the Marketing & User Services Division.
Mr. Sanville, a Worthington, Ohio, resident,
holds a B.S. from the Georgia Institute of
Technology and an M.B.A. from the Univer­sity
of Michigan.
(
(
OCLC NEWSLETTER January 1987 7
Network Coordinators interact with
member libraries and OCLC
On December 2, 3 and 4 representatives
from 20 regional library networks met at
OCLC in Dublin for the regularly scheduled
quarterly Network Coordinators' Meeting.
These meetings provide an opportunity for
network staff to be updated on what's new
at OCLC and to communicate information to
OCLC on behalf of their members. The coor­dinators
receive intensive training on new
services, share questions and concerns with
other networks, and interact in an informal
way with the OCLC staff with whom they
communicate regularly by telephone.
The Network Coordinators, who provide
support and training for OCLC services on a
local and regional level, visit OCLC in March,
june, September, and December of each year.
Much thought and preparation goes into the
planning of their visit to make the meeting
productive as well as enjoyable. Ideas for
agenda topics are solicited from network staff
members to ensure that the information pre­sented
is responsive to network needs.
Of primary interest to the network staff
currently are status reports on the New On­line
System. At the September meeting, 34
coordinators were briefed on the progress of
the new system, and information was shared
on system featureS, plans for user training, and
new workstations. An update session on the
New Online System also was held at the De­cember
meeting.
Briefmgs on products in development, such
as compact disc cataloging and reference data­bases,
also form an important part of coordi­nators'
meetings, as do in-depth training
workshops on particular features of the on­line
system or on new services. The OCLC
LINK intelligent gateway service was high­lighted
at the September meeting; the
ACQ350 acquisitions system was the focus for
training at the December meeting.
Of special interest are reports given by the
Corporate Marketing Analysis Section, which
collects marketing data through surveys, fo­cus
group interviews, and usage trend reports
generated by the Online System. Network
staff use this information to analyze the activ­ity
in their own networks and to better un­derstand
the needs and concerns of libraries
in their areas.
Reports on the SC350 serials control sys­tem,
the ACQ350 acquisitions system, and the
LS/2000 local library system are other likely
agenda topics, as are Research Division
projects, developments in teleconununica­tions,
and plans for new workstations.
Particular attention is paid to new network
staff who receive extensive training on all
aspects of OCLC service, including library
profiling. Profiling is the process by which
by Sharon Gifford
Linda Gabel, OCLC Microcomputer Support and Training Specialist, demonstrates
the ACQ350 system at the Network Coordinators meeting.
member libraries establish their three-letter
holdings symbol and set the parameters for
offline products such as their catalog cards
and MARC tapes.
Improving the flow of information be­tween
OCLC and the networks, and among
the networks themselves, is a primary goal of
the Network Coordinators' Meetings. Infor­mation
sharing sessions are scheduled at all
meetings to provide a forum for discussion of
current needs and concerns. Many ideas for
subsequent coordinators' meetings are gener­ated
at these sharing sessions.
The quarterly Network Coordinators' Meet­ings
are a vital part of the communication pro­cess
between OCLC and its member libraries.
Through these valuable meetings network
staff learn of changes and new developments
at OCLC, and OCLC staff learn more about the
needs of its members.
With the information gathered from the
December meeting, plans are already begin­ning
on the agenda for the next meeting,
scheduled for March 17 and 18. -Sharon
Gifford is Exhibit/Information Coordinator,
Marketing and User Services Division.
8 OCLC NEWSLETTER January 1987
Advisory Committee on
Public Libraries meets (
The OCLC Advisory Committee on Public
Libraries (ACPL)met Nov. 13 and 14 at OCLC
in Dublin, Ohio. The 10-member committee
was formed in 1984 to fill an advisory role on
behalf of the more than 900 OCLC member
public libraries.
During the two-day meeting OCLC staff
provided committee members with current
information on several topics including pub­lic
library statistics, OCLC research, the
LS/2000 local library system, SC350 and
ACQ350 systems, and OCLC's public informa­tion
program. Members also saw a demonstra­tion
of OCLC's CD-ROM prototype reference
workstation, and OCLC President Rowland C.
W. Brown reported on several subjects the
committee had requested: CD-ROM technol­ogy,
OCLC's international initiatives and the
redesigo of the OCLC System.
With each presentation, an open dialogue
provided an avenue for discussion and feed­back.
Following a discussion on CD-ROM Refer­ence
and CD-ROM Cataloging, the commit­tee
expressed strong support for these new
programs but noted that they should be made
available to libraries as soon as possible. It was
stated that the combination of CD Reference
for the patron and OCLC LINK for the librar­ian
would provide a powerful combination.
Research
Committee members emphasized the im­portance
of the OCLC Office of Research to
libraries, adding that OCLC is one of only a
few organizations providing necessary re­search
in library activities. Members also said
the program of library school research
through the Library School Research Equip­ment
Support Program is important because
what is good for librarian education ultimately
benefits all libraries.
After it was noted that public libraries are
not normally geared toward fund raising, an
ACPL subcommittee was formed to generate
ideas to promote grant seeking in public li­braries.
Conference Proposed
The possible development of a conference
on public libraries was proposed and adopted
as a priority project. The theme ''Public Li-brary
Issues for the '90s"was suggested, and
several prominent librarian and non-librarian
speakers were proposed. The conunittee will
devote much of its next meeting, planned for
late February or early March, to this subject.
ACPL Members
ACPL members are: Wayne Bower, Asso­ciate
Director, Albuquerque Public Library;
Francis Buckley, Associate Director for Pub­lic
Services, Detroit Public Library; Sona
Dombourian, Assistant Director, Lafayette
Public Library, Lafayette, La.; William
Garner, Assistant Director, Louisville Public
Library; Kevin Hegarty, Director, Tacoma
Public Library; Sigrid Reddy, Director,
Watertown Free Public Library, Watertown,
Mass.; Stan Schulz, Director, Kilgore
Memorial Library, York, Neb.; Kathryn
Stephanoff, Director, Allentown Public Li­brary,
Allentown, Pa.; Mary Anne Stewart,
Head, Technical Services, River Bend Library
System, Coal Valley, Ill.; and Edward
Szynaka, Director, Pasadena Public Library,
Pasadena, Calif. c
OCLC LINK service now available
OCLC announces the availability of its
OCLC LINK service (formerly UNISON) to li­braries.
The first two accounts were issued to
Rensselaer Polytechnic Institute and SUNY
College at Oneonta in the OCLC/SUNY net­work
on November 20, 1986.
The OCLC LINK service is a new telecom­munication
alternative, designed to further ex­tend
the power of automation in reference
and public service areas by increasing the
avaliability of online information. As an intel­ligent
gateway, the OCLC LINK service pro­vides
libraries with access to important and
often-used database systems, at significantly
reduced telecorrununications costs. The data­bases
and services ofH.W. Wilson's WILSON­LINE
and of VU/TEXT Information Services
are available new; announcement of addi­tional
databases will be made at the American
Library Association's Midwinter Conference,
January 17-20, in Chicago.
Features
The OCLC LINK service includes features
that assist the user in identifying and select­ing
databases most appropriate to a particu­lar
subject area. The service also provides
tools supporting inter- and intra-library infor-by
Stephan Zinn
mation sharing, including messaging and user­created
online bulletin boards.
Access
Access to the OCLC LINK service is by any
OCLC dedicated-lioe tenninal, and by most
dial-up terminals through CompuServe. The
features of the OCLC LINK service are im­plemented
on an OCLC host computer, so no
special software or microcomputer is re­quired.
Field Test
The release of the octc LINK service rep­resents
over one-and-a-half years of effort by
staff at OCLC and the regional networks that
provide support and ttaining for OCLC serv­ices.
This effort was capped by a rw-elve-week
field test by several Ohio libraries. Libraries us­ing
the OCLC LINK service duting this pertod
were Oberlin College, the Battelle Memorial
Institute Library, the Everett L. Cattell Library
of Malone College, The Ohio State University,
the State Library of Ohio, Ohio University,
and the OCLC Library. The test was initiated
with the help of OHIONET.
Libraries participating in the field test iden­tified
a number of benefits of the OCLC LINK
service, including a low teleconununication
rate for access to online services; ability to use
an OCLC dedicated-line terminal to access the
OCLC LINK service and the online services
available through it; and more effective com­munication
and information sharing both (
within and outside the participating library. , __ _
For more information on the OCLC LINK
service, including pricing and sign-up, contact
participating networks or OCLC. -stephan
Zinn is OCLC LINK product manager, Mar­keting
and User Services Division.
c
OCLC NEWSLETTER January 1987 9
Retrospective Conversion, or
~wow to get ready for your automated future''
Retrospective conversion. You've heard of
it. You know it's the first step toward auto­mating
your library. You've even requested
funds to do it, but now what? How do you
get started? What are some pitfalls to avoid?
The OCLC Retrospective Conversion Serv­ice
(RETROCON) has been doing conversion
projects for libraries since 1976. Working
from the libraries' shelflists or other printed
material, we convert according to the cus­tomized
specifications given by each library.
In ten years, we have seen a lot of cards (more
than 15 million bibliographic records) and
talked to many librarians about their conver­sions.
As a result of our experiences, we offer
these suggestions to help you in your retro­spective
conversion planning.
Why Convert?
You hope that converting to an automated
system will save you time and money. Col­lecting
statistics to support your claims will
ensure you are prepared for the questions you
may be asked before, and after, your project
has begun. Doing cost and internal workflow
comparisons in advance will save you time
and trouble later as you explain what a "ret­rospective
conversion'' is to your library
board or town counciL
OCLC's retrospective conversion specialists
have made presentations before automation
committees, public service librarians, and a
town board consisting of lawyers and accoun­tants.
Such groups expect solid facts about the
long-term benefits of retrospective conversion
and, ultimately, the automation of the library.
Collecting statistics to
support your claims will
ensure you are prepared
for the questions you may
be asked before, and af­ter,
your project has
begun.
Planning Your Conversion
Before you can begin, you need to have a
clear picture of what you'll be converting. De­cide
whether the basis of your conversion will
be your shelflist, official ftle or public catalog
ftle. Plan to inventory your collection to de­termine
what you own and to ensure that
each record is worth converting. Is there
enough information on each card to establish
a match in the database? Do the cards contain
the local data you want added to the record,
by Maureen D. Finn
including your call number and copy num­bers?
Your pre-conversion inventory is a good
time to add some descriptive information if
the existing information is scanty.
Matches can be achieved with very brief
bibliographic information, if you are willing
to accept a match in the broadest possible
terms, i.e., the same title and publication date.
However, the more complete the information
on the card, the better the chance that the
matching record will describe accurately your
material. This is also important to OCLC and
its member libraries because it means the in­tegrity
of the database is being maintained for
resource sharing purposes.
Inventory Your Collection
Establish a sensible coding system for ac­tive,
missing or discarded copies when doing
your inventory. Don't use nonessential infor­mation
such as staff initials, and don't rely on
color coding schemes. Green checkmarks,
blue checkmarks, and little red zeros can be­come
very confusing, especially if your con­version
is done a few years after the inven­tory
and the librarian in charge of the
inventory has moved on to another library.
As you inventory, sample your collections.
If you plan to use an outside vendor, sampling
will be necessary to describe the various for­mats
and languages you use, and to estimate
The overall conversion plan should consider the
needs and expectations of staff members throughout
the library.
Consult with library staff members. Every­one
who works in the library will be affected
by how the converted records look, so ask
your public service staff what they expect
from a retrospective conversion. The overall
conversion plan should consider the needs
and expectations of staff members through­out
the library.
Look at local library systems to get an idea
of the type of copy-specific information you
should consider adding during your retro­spective
conversion and what fields in the
machine-readable record are usable in which
systems. Some local system vendors can ac­cept
a variety of local data fields while others
need the information in specific fields. In par­ticular,
don't barcode before you have chosen
your local system. Certain barcodes will not
work with certain local systems. Libraries
have had to re-barcode their entire collections
because the barcodes used wouldn't work
with the chosen system.
Set Priorities
Decide on an order of priority for your
conversion. You then will be in a better po­sition
to respond to partial funding alloca­tions.
Do the most important collections fU"St
and leave the others to another budget cycle.
As mentioned above, if at all possible, do
an inventory before the actual conversion
takes place. Each machine record created
takes up storage space and costs you money
every time it is processed during updating
functions such as authority controL There­fore,
it is a waste of time and money to con­vert
titles that are no longer in the library or
that should be discarded.
the hit rate you can expect with the database
you've chosen. These statistics are important
in order to arrive at an accurate price for your
conversion project.
In-house or Not?
Compile comparison data if you are plan­ning
to use an outside service for your con­version.
Find out about the various services,
their databases and the procedures they use.
Discuss all aspects of your conversion with
potential services. Ask about scheduling, spe­cial
budgeting needs, and the staff time you
will have to devote to the project, even if it
will be done off-site.
Plan your project carefully and document
all aspects of it. Write out your project specifi­cations
or, if an outside service is doing your
conversion, get a copy of the sJ)ecifications to
be used.
Once you've received a price quotation
from a conversion service and have the nec­essary
funds, you'll be anxious to proceed im­mediately.
However, given the reality of
schedules, it is likely to be a month or two be­fore
the project is under way.
Monitor the project. If changes in proce­dures
are necessary, add those changes to
your specifications. Once you have made the
decisions about the results you want, be sure
your project follows the plan you outlined.
Retrospective conversion is inherently
costly and time-conswning. Advance planning
on your part, in consultation with your con­version
service, will help ensure you'll have
to do it only once. -Maureen D. Finn is
Retrospective Conversion Marketing Special­ist,
Marketing and User Services Division.
10 OCLC NEWSLETTER January 1987
The New-York Historical Society completes
bibliographic control portion of its
U.S. Newspaper Project
(
by Kristin Leesment and Stephen Zietz
Editor's note: The United States Newspaper Program is a na­tional
cooperative project funded by the National Endowment for
the Humanities to identify, preseroe, and make available newspa­pers
published in North Amenca since 1690. The program is ena­bling
newspaper repositories, such as historical societies and librar­ies,
to make a comprehensive inventory of their newspaper holdings
and to microfilm their most important endangered newspaper files.
The cataloging and holdings information will reside in the OCLC
database, where it will be accessible to archivists, historians, geneal­ogists,
and other researchers. The Library of Congress is providing
technical coordination for the program. In Aprill9861be New­York
Historical Society (OCLC symbol NPU) became one of the first
national repositories to complete tbe bibliographic control portion
of its parlicipation in the program.
Founded in 1804, The New-York Historical Sodety is widely rec­ognized
by scholars as one of this country's foremost research librar­ies,
housing a matchless collection of archival materials relevant to
the study of the United States, New York State and New York City.
In its collection are over 9,000 American newspaper titles, many of
which have been preserved in their original state. Included are such
treasures as William Bradford's 1726 issue of the New York Gazette,
New York City's first newspaper, and many examples of succeed­ing
Colonial papers and the early commercial dailies that flourished
during the ftrst half of the nineteenth century.
Complexities
The New-York Historical Society joined the United States News­paper
Program (USNP) in November 1982. The complexity of the
program resulted in some data-entry problems in the early months
of our participation. However, after the first six months, the catalog­ing
and holdings reporting into the OCLC Online System proceeded
smoothly.
All cataloging was done in accordance with the Library of Con­gress
Newspaper Cataloging Manual, CONSERIUSNP edition, writ­ten
by Robert Harriman, Jr. During the course of the grant, Mr.
Haniman met several times with USNP project leaders, including Ewa
Leszkiewicz from the Society, to discuss cataloging problems. Revi­sions
resulting from these meetings were incorporated into the
manual.
Prompt Conununication
The only major difficulty encountered during the 42-month proj­ect
occurred when the Society and another institution attempted to
catalog titles from the same state at the same time. Prompt commu­nication
between project leaders resulted in a cooperative schedul­ing
agreement whereby the Society resumed its cataloging of the
newspapers from the state in question when the other institution
completed entering its titles.
Now that the project is completed, the Society will continue to
work with the USNP staff at the Library of Congress to revise and
update the bibliographic data and holdings information in the OCLC
database.
Interlibrary Loan Implications
Since the major goal of the USNP is to increase access to valuable
newspaper resources, we are pleased to report that more than 80 per­cent
of the Society's interlibrary loan requests for the newspaper col­lection
now dte OCLC as the verification source. The New-York
Historical Society is pleased to have participated in the United States
NO HOLDINGS IN OCL - FOR HOLDINGS ENTER dh DEPRESS DISPLAY RECD SEND
OCLC: 1695482 Rec stat: c Entrd: 751012 Used: 861008
Type: a Bib lvl: s Govt pub: Lang: eng Source: d S/L ent: 0
Repr: Enc lvl: 7 Conf pub: 0 Ctry: nyu Ser tp: n Alph~bt:
lndx: u Mod rec: Phys 11ed: e Cant: Frequn: w Pub st: d
Oesc: a Cull ind: u Tit! pag: u ISDS: Regulr: r Dates: 1725-1744
1 010 sn84-24358
2 040 MOL lc MOL ld NPV ld NPX ld NPA
3 035 PITT NO. S701500004
4 042 msc
5 049 OCLC
6 130 00 New-York ga>:ette (New York, N.Y. 1725)
7 245 04 The New-York ga>:ette.
8 246 03 New York ga>:ette
9 260 00 New York [N.Y.] lb Printed by Willia!l Bradford,
10 300 v,
11 310 Weekly
12 362 1 Began with Nov. 8, 1725 issue: ceased with Nov. 19, 1744 issue, 1>:
Cf. Brigham. c. s. Amer. newspapers.
13 500 "Containing the freshest advices, foreign and domestick."
Screen 2 of 2
14 500 Printers: WJllla• Bradford, <1726-1741>: William Bradford & Henry
De l'oreest, <1744>.
15 500 References: Evans 2688: Brigham, C.S. Amer. newspapers, p. 633.
16 500 Description based on: No. 18 (Mar. 7, 1726).
17 530 Also issued on microfilm by the New York Public Library.
lB 700 11 Bradford, Willla111, ld 1663-1752.
19 700 11 De Foreest, Henry, ld 1712-1766?
20 752 United States lb Ne" York lc New York ld New York.
21 785 00 It New-York evening-post (New York, N.Y. 1744) lw (DLC)sn
84024313
Bibliograpblc record
New-York gazette (New York, N.Y. : 1725)
The New-York gazette.
lSSN: CODEN: OCLC no: 1695482 l'requn: w Regulr:
NPA (8608,0,5) 1726-1744
NPAC PM M/FILK PER (8608,0,5,Scattered issues wanting)
sn-<1726: 3:7-1744: 10: 29>
2 NPAS OR B114/F7 (6510,0,5) <1726:3:21>
Holdings infonnatlon
(
Newspaper Program, which has not only helped us gain bibliographic ~
control over the newspaper collection, but clearly serves the com­munity
of scholars. -Kristin Leesment is Associate Director for De­velopment
and Stephen Zietz is Assistant !Jbrarian for Technical Serv-ices
at The New-York Historical Society.
(
(
'
See the Sites
with LS/2000
OCLC NEWSLETTER January 1987 11
OCLC Local Systems invites you to see its integrated libraty system, LS/2000, in person.
We believe that the best way for you to see and evaluate the success of a local system is to
see it in action.
Together with our users, we will be hosting a series of free, one-day, regional meetings at
the site of some of our installations. At these meetings, you can see lS/2000 in operation, meet
some of the librarians who know it best, aud take the opportunity to tty the system yourself.
Come see our sites:
February 27 Amigos Bibliographic Council Dallas, Texas
. Marcb 6 Grove City Public Library Grove City, Ohlo
Marcb 18 Pratt lrtstitute Brooklyn, New York
Marcb 19 Texas Medical Center Library Houston, Texas
Marcb 20 University of Kentucky Lexington, Kentucky
• Marcb 23 Staunton Public Library Staunton, Virginia
· Marcb 25 Hampshire College Amherst, Massachusetts
Ontario Public Library Ontario, California
Southeastern Library Network Atlanta, Georgia
Marcb 27 Los Rios Community Colleges Sacramento, California
. April I Federal Library Committe Washington, D.C .
April2 Eccles Health Sciences Library Salt Lake City, Utab
at the University of Utah
Federal Library Committee Washington, D.C.
. April 10 University of Wisconsin-Eau Claire Eau Claire, Wisconsin
We are always glad to provide you with information about LS/2000. If you wish to attend
auy of these meetings, you cau register by contacting us at least ten (10) days prior to the meet·
ing you choose to attend. We can then provide you with all of the necessary details such as
time and exact location. Just give us a call!
Marketing aud Sales Department
OCLC Local Systems
6565 Frautz Road
Dublin, Ohio 43017
(614) 764-6403
(800) 848·5878
(800) 848-8286 (Ohio)
Extension 6403
Muhlenberg and Cedar Crest College libraries
acquire LS/2000
The joint libraries of Muhlenberg aud Ce·
dar Crest Colleges in Allentown, Pa., have ac­quired
LS/2000, OCLC's stand-alone,
minicomputer-based local library system.
The libraries will use a Data General S/280
CPU minicomputer, initially with 15 terminals.
OCLC will supply hardware, software, termi·
nals, printers, training and documentation, as
well as hardware and software maintenance.
The new system will be installed in two
phases with the circulation system scheduled
to be in operation by June 1987 aud the on·
line catalog by Jauuaty 1988.
The online catalog will combine the two
college libraty catalogs into one bibliographic
database, with computer terminals on both
campuses.
"This will provide the user with more
powerful capabilities and significantly
reduce ... search time,'' said Patricia Ann
Sacks, Director of Ubraries at Muhlenberg aud
Cedar Crest. "Users will be able to identify
which library has a particular title, whether
that title is on the shelf or in circulation, and
when it is due to be returned."
Since 1973, the Muhlenberg aud Cedar Crest
libraries have been operating as a single libraty
system within Educational Ventures, Inc., a
joint agency of the two colleges. The com­bined
libraty collections include 300,000
volumes, more than 80,000 U.S. Government
documents, 1,500 periodicals aud 20,000
microforms, as well as recordings, films and
slides.
The system will also provide dial access to
the Allentown Public Library's catalog to give
students, faculty and area residents access to
information on the holdings of Allentown's
three major libraries. The Allentown Public Ii­braty
also uses the LS/2000 system.
With the addition of this contract, OCLC
now supports 86 LS/2000 computer installa·
tions serving 162 libraries throughout the
United States, the United Kingdom and Latin
America.
12 OCLC NEWSLETTER January 1987
Final acceptance of LS/2000
completed at 10 libraries
Ten additional library systems have com­pleted
final acceptance of LS/2000, OCLC's
standalone, minicomputer-based locallibracy
system. The libraries are:
• Staunton Public Library, Staunton, Va.,
which operates LS/2000 on the Data Gen­eral
S/120 CPU with 12 terminals.
• U. S. Naval Ordnance Station, Indian Head,
Md., which operates LS/2000 on a Data
General 11/73 CPU with four terminals.
• Mount Sinai School of Medicine, New
York, N.Y., which operates LS/2000 on a
Data General S/140 CPU with 25 terminals.
• Northwest-MissOuri State University,
Maryville, Mo., which operates LS/2000 on
a DEC 11/70 processor with 24 terminals.
• Nazareth College of Rochester, Rochester,
N.Y., operating LS/2000 on a Data General
S/280 CPU with 16 terntinals.
• U.S. Army Corps of Engineers, Washing­ton,
D.C., which operates LS/2000 on a
Data General MV4000 CPU with three ter­ntinals,
initially.
• Houston Academy of Medicine, including
M. D. Anderson Library, University of
Texas Dental Branch Library and Univer­sity
of Texas School of Public Health Li­brary,
operating LS/2000 on a Data Gen­eral
MV8000 CPU with 64 terminals.
• Bowman Gray School of Medicine,
Winston-Salem, N.C., operating LS/2000
on a Data General MV 4000 processor with
I 0 terntinals.
• University of Maryland at Baltimore-Health
Sciences Library, converted from ILS soft­ware
and operating on a Data General
S/280 with 29 terminals.
• New York Academy of Medicine, New
York, N.Y., operating on a Data General
MV 800011 with 44 terminals.
Last surruner and fall, all of the libraries con­ducted
extensive acceptance testing which in­cluded
equipment and functional testing.
1986/87 Users Council Committees
Executive Committee
Doris Brown, President (ILLINET)
Ralph Russell, Vice President/President-
Elect (SOLINET)
Ronald Leach (INCOLSA)
Dilys Morris (BCR)
Drew Racine (MLNC)
Finance Committee
Ralph Russell, Chair (SOLINET)
Barbara Baruth (WILS)
Francis Buckley (MLC)
Rosemary Martin (AMIGOS)
Bylaws Committee
Betty Callaham, Chair (SOLINET)
John Harrison (AMIGOS)
George Shipman (P ACNET)
Planning Committee
Judith Kharbas, Chair (SUNY)
Nancy Eaton (NELINET)
Thomas Moran (BCR)
John Webb (PACNET)
Dilys Morris (Users Council Executive
Committee Liaison)
Election Certification Committee
Hugh Durbin, Chair (OHIONET)
Sandra Bowers (FEDLINK)
Kathleen Coffee (BCR)
Anne Commerton (SUNY)
Thomas Kirk (SOLINET)
Task Force on New Delegate
Orientation
Elizabeth Snapp, Chair (AMIGOS)
Susan Besemer (SUNY)
Thomas Peischl (MINITEX)
Task Force to Update Network
Directory
Eleanor Pinkham, Chair (MLC)
Frank Grisham (SOLINET)
William Studer (OHIONET)
Ad Hoc Committee on New
Technology
Sharon Rogers, Chair (CAPCON)
Walter High (SOLINET)
Jane Katayama (NELINET)
Michael Kathman (MINITEX)
Barbara Smith (P ALINET)
Louella Wetherbee (AMIGOS)
Joint Task Force on Network
Services
Sharon Hogan, Chair (SOLINET)
Alexandra Campbell (FEDLINK)
Mary Anne Stewart (ILLINET)
Irene Hoadley (OCLC Board
Representative)
David Brunell (Network Director
Representative)
Kenneth Harris (OCLC Management
Representative)
Ad Hoc Committee on
Committees
Marilyn Boria, Chair (ILLINET)
David Hoffman (P ALINET)
Frances Perros (FEDLINK)
The OCLC Users Council consists of 60 delegates from the more than 6,000 institutions that are members of OCLC. The
Council advises OCLC on policy issues and elects six trustees to the OCLC Board.
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OCLC ,'
Video Communications Program /
The first issue features:
The premiere issue of "OCLC
Report,'' a video news program is
now available. The program is
designed to communicate informa­tion
of interest to the OCLC
membership. Each program will
feature a variety of stories, some
specifically about OCLC and others
of general interest to the library
community.
A Visit to the Library of the American Museum of
Natural History in New York City
This story proftles the library and staff of one of the country's most prestigious institutions.
Report on the Fall Users Council Meeting
This feature provides a summary of a recent OCLC Users Council meeting about OCLC's interna­tional
initiatives. Speakers highlighted include: Rowland Brown, President, OCLC; Robert Donati,
Director, Field Operations, DIALOG Information Services, Inc.; Henriette Avram, Assistant Librar­ian
for Processing Services, Library of Congress.
A Tour of the OCLC Card Production Facilities
The card production process is followed from the PRODUCE command to finished, packaged
catalog cards on the way to your library.
Report on the Conference~ "Information Resources for
the Campus of the Future"
Teams of university presidents, provosts, librarians, academic computer center directors and
faculty members were invited to the Johnson Foundation Wingspread Conference Center in
Racine, Wisconsin, where they explored the issues and concerns of providing information
resources for the campus of the future. The institutions represented were Brown University,
Carnegie-Mellon University, Massachusetts Institute of Technology, University of California­San
Diego, University of Edinburgh, University of Illinois at Urbana-Champaign, University of
Toronto, and Vanderbilt University. The conference, co-sponsored by OCLC and the Johnson
Foundation, was designed with assistance of the Higher Education Policy Advisory Committee.
"OCLC Report" (No. 1, Nov. 1986) is available for you to view in your library free of charge for
up to 10 days via the OCLC ILL Subsystem. Request "OCLC Report" (No. 1, Nov. 1986) from
the OCLC Library (holding symbol: OCC) using OCLC record #14699280. If not an ILL Sub­system
participant, please submit request on an ALA Interlibrary Loan request form and mail to:
OCLC Library, Attn: ILL, 6565 Frantz Road, Dublin, OH 43017.
You may purchase "OCLC Report" using the videotape order form.
OCLC Video Communications Program December 1986
Video Programs Available from OCLC
The recently released programs are complete, unedited video transcripts of some of the speeches
at the September 1986 OCLC Users Council meeting concerning OCLC international initiatives.
Panel on and Delegate Discussion of
International Initiatives
(Running Time: 85 Minutes)
OCLC Control #14948756
National Library Databases Abroad
(Running Time: 34 Minutes)
OCLC Control #14948961
International Information Databases
(Running Time: 34 Minutes)
OCLC Control #14949061
OCLC International Initiatives
(Running Time: 64 Minutes)
OCLC Control #14949130
Panel members, H. Avram, R. Brown, R. Donati,
and G. Evans discuss issues and concerns with
OCLC Users Council Delegates.
Henriette Avram, Assistant Librarian for Process­ing
Services, Library of Congress.
Robert Donati, Director, Field Operations,
DIALOG Information Services, Inc.
Rowland Brown, President, OCLC
OCLC videotapes are available only on Y, " VHS videotape in the NTSC television standard for you to view
in your library free of charge for up to 10 days. To request tapes via the OCLC Interlibrary Loan Subsystem
from the OCLC Library (holding symbol: OCC), please use the OCLC control number. If not an ILL Sub­system
participant, please submit a request on an ALA Interlibrary Loan request form and mail to: OCLC
Library, Attn: ILL, 6565 Frantz Road, Dublin, OH 43017.
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Hill II VIDEOTAPE ORDER FORM (
SEND TO OCLCSYMBOL \NETWORK \DATE
ADDRESS ORDERS AND PAYMENT
OCLC MEMBERS can order by mail; through the Acquisitions Subsystem, NACN
27278; or through the ILL Subsystem, institution symbol ORO. MEMBERS may prepay
or be billed through network offices.
NONMEMBERS must prepay. Make checks payable to: OCLC Online Computer
Library Center, Inc.
Send payments to: OCLC, Dept. 630, P.O. Box ONB,
Columbus OH 43265 USA
Non-North American Institutions see paragraph below*
OCLC PRODUCT UNIT EXTENDED
CONTROL NO. CODE QUANTITY DESCRIPTION PRICES($) PRICES($)
14699280 831 OCLC Report, (No. 1 Nov. 1986); 20 minutes. 30.00
14948756 837 Panel on and Delegate Discussion of International Initiatives, OCLC Users Council
Meeting; 85 minutes, September 1986. 20.00
14948961 838 National Library Databases Abroad, Henriette Avram; 34 minutes, September 1986. 20.00
14949061 839 International Information Databases, Robert Donati; 34 minutes, September 1986. 20.00
14949130 840 OCLC International Initiatives, Rowland Brown; 64 minutes, September 1986. 20.00
13898264 810 Spotlight OCLC, 1986-New York; 60 minutes, July 1986. 20.00
13446938 878 Strategic Planning for Information Services in the University, Dr. Robert Hayes;
80 minutes, March 1986. 20.00
13400320 879 Forum on Networking and the National Database, Dr. Richard McCoy, Rowland Brown,
Frank Grisham; 74 minutes, February 1986. 20.00
13196641 874 Optical Disk Technology at OCLC; 23 minutes, February 1986. 17.00
OCLC members send orders to be billed through networks to:
OCLC Documentation Department, MC 123 SUBTOTAL
6565 Frantz Road,
Dublin OH 43017·0702
ADD APPLICABLE SALES TAX +
*All tapes are recorded on Yz" VHS videotape for the NTSC television standard. Non-North American NON-NORTH AMERICAN ORDERS
countries requiring PAL or SECAM standard videotapes may order any tape for $144.00 which In· ADD 40% FOR SHIPPING AND HANDLING
+
eludes shipping and handling. Please write standard needed and price In "EXTENDED PRICE($)"
column. Send prepayment to OCLC, Dept. 630, P.O. Box ONB, Columbus OH 43265 USA.
TOTAL
VIDORD -661201
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OCLC NEWSLETTER january 1987 15
OCLC helps build regional and state databases
As the cost of materials continues to rise,
organizations are considering statewide or
regional databases to improve their libraries'
resource sharing capabilities and extend the
availability of information to their citizens.
OCLC is taking an active role in the creation
of these databases and looks to extend this
service to more regional networks.
A state or regional database provides data­base
participants with access both to informa­tion
defined on a geographic basis and to the
OCLC Online Union Catalog (OLUC) for
needs which are not met within the region.
OCLC can create and maintain these data­bases,
which are integrated into the OLUC and
are accessible to all OCLC users. A profiling
process identifies regional database par­ticipants,
linking their bibliographic records
and holdings to meet their resource-sharing
needs.
Databases can be created on a large scale,
at the statewide level, or on a smaller scale,
at the city, county or regional level. Any
group of libraries that wants to create a data~
base for resource sharing purposes may be in~
terested in the OCLC database program. Rec­ords
for creation of regional databases can be
contributed in two ways: Online System ac~
tivity or tapeloading.
Online System Activity
Online System activity, including catalog~
ing and retrospective conversion, adds rec~
ords to the regional database. All online ac~
tivity performed by OCLC members from
their start~up date is already present in the
OLUC. In addition, all ongoing online
cataloging~related activity is automatically ad~
ded to the database without any changes to
libraries' procedures or processing. A profil­ing
process links these records into a single
database. This means that much of the
regional database is automatically built
through online OCLC-based cataloging and
retrospective conversion at no additional
charge to the participating library.
Tapeloading
Machine~readable records from other
sources can be tapeloaded into the OLUC and
the regional database. Each tapeloading par­ticipant
is assigned a unique three-letter sym­bol
to identify its holdings. The tapeloading
process adds records and holdings from the
available machine~readable tapes. At this
point, OCLC has the capability to load tapes
from many automated sources.
Accessing lhe Regional Database
The regional database is accessible online
during the standard hours of OCLC availabil~
ity and using all standard OCLC record access
points. Regional database participants ftrst
by Donna Struthers
search the OCLC Online Union Catalog and
then execute a search for regional database
holdings. The database is accessible to the fol­lowing
categories of libraries: OCLC Members
and Selective Users.
OCLC Members
OCLC members access the OCLC Online
Union Catalog using all current capabilities. In
addition, OCLC members may perform
searches of regional database holdings. Mem~
bers may use dedicated OCLC tenninals or
any dial-access equipment as appropriate.
Selective Users
Some libraries may not fmd it practical to
contribute records to the regional database,
either through online activity or through
tapeloading. However, these libraries may re~
quire access to the regiOnal database for re~
source sharing or other purposes. These li­braries,
called "selective users" (in that they
have selected a single, non~cataloging OCLC
service to use), may freely search the regional
database. Selective users access abbreviated
bibliographic records from the entire Online
Union Catalog and regiooal database holdings.
Selective users partidpate in regional database
activities but do not have access to holdings
outside the state.
The profiling process identifies the librar­ies
that are authorized to access the regional
database.
OCLC is currently working with California
and North Carolina to build state databases.
In California, an estimated 800,000 biblio­graphic
records, with 3.3 million public li­brary
location listings, were originally inte­grated
into the OCLC Online Union Catalog.
The North Carolina program began in Sep­tember
1986; as of December, 200,000 loca­tion
symbols had been added to the Online
Union Catalog through the database program.
For more information about OCLC's
regional database capabilities, contact Donna
Struthers at OCLC. -Donna Struthers is
Liaison Officer, Network and Library Services
Department, Marketing and User Services Di~
vision.
Tapeloading-building the
Online Union Catalog
by Eileen Henthorne
Libraries, networks and OCLC have
worked together to build the OCLC Online
Union Catalog into a resource-sharing tool of
international proportions. Traditionally, the
Online Union Catalog (OLUC) has grown
through the online cataloging efforts of OCLC
member libraries. However, libraries in in­creasing
numbers are contributing to the
OLUC through a process known as tapeload~
ing. Tapeloading supports the batchioading of
machine~readable records of libraries' hold­ings
into the OCLC database.
The diversity of available cataloging serv­ices
provides libraries with many options.
This diversity, however, results in the frag~
mentation of the bibliographic and location
information necessary for effective resource­sharing
programs. Tapeloading into the OLUC
consolidates bibliographic records and loca­tion
infonnation from a variety of sources and
makes them available for shared cataloging,
interlibrary loan and union listing.
Tapeloading was introduced in 1982 and
has expanded to meet the needs of different
types of libraries. The first library to tapeload
into the OLUC was the University of Minnesota,
which loaded 15,047 holdings. Since then,
tapeloading volume has increased dramati~
cally. Over 5,000,000 holdings were
tapeloaded into the OLUC in the last six
months alone.
Currently, the tapeloading process accom­modates
a variety of situations. Institutions
that catalog in other bibliographic networks,
such as RUN, are entering their current
cataloging into OCLC by submitting MARC
tapes for tapeload processing. Other examples
of tapeloading include OCLC libraries that
were part of a processing center and now
have their own three letter codes, retrospec­tive
tapeloading, and state or regional database
tapeloading.
Libraries interested in participating in the
tapeloading process must supply their records
to OCLC in machine-readable format. A test
tape must be submitted to OCLC in order for
compatibility and the quality of the records
to be evaluated. For more information on
OCLC tapeloading capabilities, contact Eileen
Henthorne, Products Administration Section.
-Eileen Henthorne is Manager, Products
Administration Section, Marketing and User
Services Division.
16 OCLC NEWSLETTER January 1987
OCLC . •
At the Exhibit Booths
(Numbers 1304 and 1405)
OCLC staff will be available during all ex­hibit
hours to answer questions about:
OCLC Online Union Catalog (cataloging and
interlibrary loan)
New Online System
Retrospective Conversion Services
Acquisitions and Serials Control (online &
microcomputer-based)
Union Usting
Reference Services (OCLC LINK intelligent
gateway; new CD products)
Continuous demonstrations of
LS/2000 will be held in boolh numbers
1305 and 1307.
What's New?-
An Update Session
Monday, January 19 8:00-10:00 p.m.
Conference Room 4-C
Chicago Hilton Hotel
Editor: Associate Editors:
. At ALA Midwinter
Booth presentations
(Saturday, January 17-Tuesday,January 20)
(Admission by free ticket only-tickets available at the booth)
New Online System Update (Oxford Project)
Saturday 12,30-1,30 p.m.
Sunday 12,30-1,30 p.m.
Monday 11:30 a.m.-12:30 p.m.
Tuesday 11:30 a.m.-12:30 p.m.
Use of Records-Questions and Answers
Saturday 160-260 p.m.
Sunday 2,30-BO p.m.
Monday 12:30-1:30 p.m.
Changes in Telecommwllcations
and Future Workstations
Saturday 2,30-BO p.m.
Sunday 1:30-2:30 p.m.
Monday HQ-2,30 p.m.
Developments in CD-ROM­Reference
and Cataloging
Saturday Bo-4,30 p.m.
Sunday 11:30 a.m-12:30 p.m.
Monday 2,3Q-3o30 p.m.
Tuesday J2,3Q-1,30 p.m.
Acquisitions & Serials Control­From
Online to Microcomputer
Sunday 3,30-4,30 p.m.
OCLC LINK Intelligent Gateway Service
for Online Database Searching
Monday Bo-4,30 p.m.
In the Suites
The OCLC Marketing and User Services
Division has resenred a suite in the Chicago
Hilton (registered in the name of Sharon
Gifford) for additional demonstrations.
Please join us for the following presenta­tions:
OCLC <;JK350 Chinese-Japanese-Korean
automated cataloging system
Monday 10:00 a.m.-noon
Monday 3:00-5:00 p.m.
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OCLC NEWSLETTER
Editorial Assistant:
Retrospective Conversion consultations
Monday 2:00-3:00 p.m.
Tuesday 10:00-11:00 a.m.
Cataloging consultations
Monday noon-2:00p.m.
Local Systems Division has reserved a
suite in the Chicago Hilton (registered to
Pat Mullin) for in-depth demonstrations of
LS/2000. Stop by the exhibit booth to
schedule a private demonstration in the
LS/2000 suite .
Design: Typesetting:
Philip Schieber Nita Dean, Judith Michaelson Marifay Makssour Lorna Fletcher Bobbi Rittenhouse
OCLC Newsletter (ISSN:OI63-898X) is published by OCLC Online Computer Library Center, Incorporated, 6565 Frantz Road, Dublin, Ohio 43017-
0702. Contents of this Newsletter may be reproduced in whole or in part provided that credit is given. OCLC Newsletter is distributed free. Direct sub­scription
inquiries and changes of address to: Newsletter Subscriptions, OCLC, 6565 Frantz Road., Dublin, Ohio 43017-0702.
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6565 Frantz Road
Dublin, Ohio 43017-0702
NON·PROFIT ORG.
US. POSTAGE
PAID
COLUMBUS. OHIO
PERMIT NO. 688
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