J A N U A R Y / F E B R U A R Y1 9 9 6 I S S N : 0 1 6 3 - 8 9 8 X N o . 2 1 9
GAL. 1 L E 0
P OWE R ED BY
O C L C S I T E S E A R C H - J
January/ February 1996 No. 219
\
Membership News
Harvard Judaica audiovisual resources now in OLUC
RONDAC addresses resource sharing directions
Phoenix Public Library enters 34 millionth bibliographic record
Smith College logs 63 millionth ILL
InterLingua joins ILL Document Supplier Program
OCLC Statistics
Casalini Libri to add Italian records to OLUC
Puvill Libros to add Spanish records to the OLUC
E- mail address for OCLC- News subscriptions changes
International
Japanese records from Waseda University added to OLUC
154 libraries in Asia Pacific join OCLC in 1995
Slovenian libraries to access Firstsearch
Russian DDC 21 translation agreement signed
Dewey guide now available in French
Research
Office of Research studies CIP copy cataloging
OLUC 25
25th anniversary essay contest
Jan u a r y/ Fe b r uary h ig h I ig h ts
GALILEO- Georgia Library Learning Online
Georgia’s statewide information system
GALILEO uses OCLC Sitesearch software
The building blocks of GALILEO
Valdosta State University moves closer to other state universities
Local information to be added to GALILEO
SOLINET provides training to libraries
PeachNet links Georgia campuses
OCLC helps convert records for GALILEO libraries
Current GALILEO Participating Libraries
Interview
Merryll Penson, Ralph E. Russell and William Gray Potter
Product News
Harvard Resource File makes rare bibliographic records available
SIRSI/ OCLC pilot project to use common interface for cataloging
Business and Industry database to be added to Firstsearch
Pro CD databases provide telephone information
DataTimes to be available on Firstsearch
2.5 Million INSPEC records added to Firstsearch and EPIC
World Almanac books to be added to Firstsearch
Information Dimensions’ electronic library management for lntranets
Information Dimensions supports Hewlett- Packard Program
To err is Truman. . .
Editor:
Nita Dean . . . . . . . .
Associate Editor:
George Promenschenkel
Assistant Editor:
Bob Murphy . . . . . . . .
Editorial Assistant:
Marifay Makssour. . . .
Correspondents:
Diane Brown
Donna Gehring
Elizabeth Hansen
Debbie Hysell
Hisako Kotaka
. . . . . . . . . . nita- dean@ oclc. org
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. . . . marifay- makssour@ oclc. org
Chandra Prabha
Marta Seljak
Eliza Sproat
Leslie E. Vasquez
Becky Wright
Cover Design:
Mickey Hawk
Art Production/ Desktop Publishing:
Lorna Williamson
All photos taken by Rich Skopin or Lorna Williamson unless
otherwise noted.
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GALILEO:
CUSTOMIZING,
CONNECTING,
C o o P ERATIN G
W e at OCLC are pleased to be working
with the University System of
Georgia on a landmark electronic
library project- GALILEO. This issue of the
OCLC Newsletter shows that just as Galileo the
astronomer extended the boundaries of the
visible universe, so GALILEO the system has
extended the boundaries of library service and
our notions of what an electronic library can
be. It is an exciting story, and one that OCLC is
proud to be a part of.
software that enables participating institutions
to customize, connect and cooperate in
building and ~~ operating an electronic library.
GALILEO is using new OCLC Sitesearch
libraries to cooperate and share resources
electronically in ways that were heretofore not
possible.
Like its namesake, GALILEO is leading us to
the frontiers of knowledge and the emerging
electronic library. Sitesearch software is
helping this statewide system provide local
flexibility and control while it seamlessly
optimizes the use of local and remote
electronic resources. It helps put inherent
economic and political issues together in the
best possible framework- one that will further
access to information for all the citizens of the
state of Georgia at the lowest possible cost. It
is indeed a significant milestone on the road to
“ WHAT THE OCLC ONLINE
UNION CATALOG MEANS TO
ME” ESSAY CONTEST
A completed entry form must accompany your essay. This form is also available on OCLC’s
homepage at http:// www. oclc. org/ under “ What’s New.. . What’s Hot.” Entry forms must be
received at OCLC no later than April 26, 1996. See contest details onpage 15.
Harvard Judaica audiovisual resources now in OLUC
More than 10,000 machine- readable bibliographic
records for Judaica sound recordings and video-tapes
were recently loaded into the OCLC Online
Union Catalog ( OLUC) by the Judaica Division
of the Harvard College Library. Over the past
decade, Harvard has developed a major collec-tion
of audiovisual Judaica, with particular
emphasis on Israeli music and Israeli video.
The Judaica sound recordings collection
includes over 7,000 records, tapes and compact
discs, of which 75 percent are in Hebrew. The
largest component is Israeli music, particularly
popular music of all types- probably the most
comprehensive collection of its kind in a uni-versity
research library. The collection includes:
Oriental music ( e. g., Zohar Argov, Zehavah Ben,
Avihu Medinah, Hayim Mosheh, and the musical
group Ha- Bererah Ha- Tiv’it); translations of
songs in Greek, Turkish and Arabic sung by
Israeli performers ( e. g., Avi Biter, Samir Shukri,
Boaz Tabib, and the musical group Sefatayim);
pop and rock ( e. g., Meir Banai, Shalom Hanokh,
Rami Kleinstein, Yehudah Poliker, and musical
groups such as Mashinah, Nikmat Ha- Traktor,
and Etnix); “ new wave’’ music ( e. g., Ha- Mukhtar
A compact disc by
popular Israeli singer
Shlomo Gronich titled
Lamah lo sipart li!?
[ Why didn’t you tell
me!?] ( Tel Aviv:
Phonokol, 1994).
4 OCLC Newsletter Januarypebruary 1996
and the group Aviv Gefen Veha- Ta’uyot); Israeli
jazz ( e. g., Liz Magnes and the group Platinah);
and mainstream Israeli music ( e. g., Shelomoh
Artsi, Arik Einstein, Nurit Galron, Gidi Gov and
Yehudit Ravits). The Judaica music collection also
includes synagogue music, folk music, children’s
music and a largeYiddish music section.
The more than 3,000 video titles- of which
some 2,000 are in Hebrew- constitute the
largest university research library collection of
Judaica, especially Israel- related, videos. The
Israeli component of the collection includes
feature films, documentaries, theatrical perfor-mances
and newsreels. Israeli feature films range
from the earliest- Oded Ha- Noded ( Oded the
Wanderer, 1932)- to the current- Sipure Tel- Aviv
( Tel Aviv Stories, 1992). The collection includes
many short films produced by students at film
schools such as the Jerusalem Film andTelevision
School, Camera Obscura and Tel Aviv University’s
Film and TV Department. Documentaries include
films produced by numerous Israeli agencies
and organizations, ranging from the Israel Film
Service to the Histadrut Labor Federation, from
kibbutz movements to educational W. An agree-ment
with the Hebrew University’s Spielberg
Jewish Film Archive designating Harvard as its
North American depository has provided
Harvard with copies of many early Zionist films.
Records for these audiovisual materials, for-merly
listed only in Harvard’s HOLLIS catalog,
are now available in the OLUC, adding a signifi-cant
Judaica audiovisual component. New
Harvard acquisitions of Judaica audiovisual
materials will be tapeloaded into the OLUC on
a regular basis. These records are the second
major Judaica contribution to OCLC by
Harvard- the first being the nearly 90,000
records from Harvard’s retrospective conversion
of its Hebrew andYiddish catalogs presented to
OCLC in 1988.
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M E M B E R S H I P N E W S
RONDAC addresses resource sharing directions
by Leslie E. Vasquez
At their November 1995 meeting in Dublin,
Ohio, members of the Regional OCLC Network
Directors Advisory Committee ( RONDAC)
focused on resource sharing directions.
consultant for the Association of Research
Libraries, updated RONDAC on the directions,
discussions and accomplishments of the North
American Interlibrary Loan and Document
Delivery ( NAILDD) Project.
According to Ms. Jackson, “ The NAILDD
Project was established in 1993 to maximize
access to research resources while minimizing
the costs associated with that access. Although
the project monitors and encourages creative
alternatives to traditional mediated interlibrary
loan services, the project has chosen to focus
on short- term improvements, rather than
longer- term goals.”
Members of the NAILDD Developers/
Implementors Group ( DIG) are focusing on
NAILDD’s three technical priorities- management
software, financial/ accounting enhancements, and
standards. Current activities aimed at meeting
these priorities include: the formation of an ILL
Protocol Implementors Group, an interlibrary
loan/ document delivery performance measures
study, the refinement of guidelines for United
States/ Canada interlibrary loan shipments, and
the redesigning and rethinking of interlibrary
loan and document delivery institutes.
William DeJohn, director of the MINITEX
Library Information Network, shared his expertise
in a presentation titled “ Toward 2000- Some
Perceptions Regarding Changes in Interlibrary
Loan and Resource Sharing.” Mr. DeJohn
reviewed the resource sharing systems in use
and under development, and discussed the
Mary Jackson, access and delivery services
changes impacting interlibrary loan and
resource sharing, including:
0 the addition of citations, abstracts, full text
and scanned images to online public access
catalogs ( OPACs) and reference systems
0 the growth in remote, Web and 239.50 access
to OPACs and resource sharing systems
0 the growth in patron- initiated interlibrary
loan and document delivery requests
0 a shift from “ interlibrary loan” to “ circulation”
as a model for resource sharing
Following presentations by Ms. Jackson and
Mr. DeJohn, RONDAC discussed the impacts of
these evolving changes in interlibrary loan and
document delivery on networks and on OCLC.
Attending the RONDAC meeting were the
following network directors: Bonnie Juergens,
AMIGOS Bibliographic Council; David Brunell,
Bibliographical Center for Research; Brent
Crossland, ILLINET; Millard Johnson and Barbara
Markuson, INCOLSA; William DeJohn, MINITEX;
Randy Dykhuis, Michigan Library Consortium;
Susan Singleton, Missouri Library Network
Corporation; Jo Budler, Nebraska Library
Commission; Michael Butler, OHIONET; James E.
Rush, PALINET; Kate Nevins, Southeastern
Library Network; Liz Lane, SUNY/ OCLC; and
Kathryn Schneider- Michaelis, Wisconsin
Interlibrary Services. Also attending were
RONDAC coordinator, Leslie Vasquez; K. Wayne
Smith, OCLC president and chief executive
officer; Phyllis B. Spies, vice president, member
services, sales and international; Rick Noble,
vice president, reference services; Gary Houk,
vice president, OCLC services; and Susan Olson,
director, network relations. - Leslie Vasquez is
RONDAC coordinator.
m m m
OCLC Newsletter January/ February 1996 5
I M E M B E R S H IP N E W S
Inspired by Monument
Valley, its shape a
curving copper mesa
split by a stainless
steel canyon, the
new Phoenix Public
Library’s exterior
features 100,000
pounds of ribbed
Phoenix Public Library
enters 34 millionth
bibliographic record into
OCLC Online Union Catalog
The Phoenix Public Library entered the title of a
computer software manual as the 34 millionth
record in the OCLC Online Union Catalog.
graphic enhancement section of the library,
entered the title, Microsoft Windows: Getting
Started, a user’s guide for the software program,
on Jan. 6.
“ We didn’t really know we were getting close
to a millionth, but Maureen knew right away when
she hit it,” said Dennis Hoogenboom, librarian I11
in the bibliographic enhancement section of the
Phoenix Public Library. “ We used to try to hit the
millionth records until we decided it was more just
a matter of luck. I think it was more fun to hit it
this way because it was such a pleasant surprise.”
The Phoenix Library System serves a population
of over 1 million and holds approximately 1.8
million volumes. “ We function more like a research
library,” said Mr. Hoogenboom. “ Our branches are
more apt to carry popular titles. Here in the Central
Library, we have more in- depth materials. We also
have an extensive foreign language collection.”
There’s plenty of room to house all that
research material. In May, the Phoenix Library
System celebrated the grand opening of its new
Central Library building.
Maureen Dooling, library assistant in the biblio-copper
cladding.
courtesy Phoenix Public Library
The new, 280,000- square- foot Central Library
is twice the size of the old building. The 43,000-
square- foot Great Reading Room covers the entire
fifth floor, over an acre of space. It’s the largest
reading room in North America.
Special collections on the fourth floor feature
the Phoenix Library System’s first music library,
as well as the Arizona historic southwest collec-tion.
The “ Art of the Book Room,” also on the
fourth floor, features a wide range of historic
work, from 4,000- year- old Babylonian tablets to
Shakespearean folios.
is inspired by Monument Valley. The building’s
five- story atrium features nine skylights, making
creative use of the Arizona sunlight. Shade sails on
the north windows, fashioned by sail makers in
Maine, deflect heat and glare during the warm
season, yet let in light and allow views of the
cityscape and mountains. Above each column
designed in the shape of a candlestick in the Great
Reading Room are round skylights, each contain-ing
a lens. Light filters through the small lenses
at noon on June 21, the summer solstice, so that
the rays of sunlight appear to light up the candle-stick
columns. “ We had about 1,500 people in
last June to see the candles light up,” said Mr.
Hoogenboom.
Mr. Hoogenboom has been a librarian with the
Phoenix Public Library for 22 years, and he looks
forward to the next 22 with enthusiasm. “ We
have a new library building, no backlogs to speak
of, and we just hit the 34 millionth OCLC record,”
he said. “ There’s a lot to be excited about.”
The 33 millionth record was entered into the
OCLC Online Union Catalog by the Kansas City
( Missouri) Public Library on Aug. 17, 1995.
The library’s award- winning architectural design
0 0 0
6 OCLC Newsletter Januarypebruary 1996
M E M B E R S H I P N E W S
S mith College logs 63 millionth ILL
Smith College, in Northampton, Massachusetts,
made the 63 millionth OCLC interlibrary loan
request on Nov. 30.
The request was for Chiron, a history serial
published in Munich, Germany. The University
of Massachusetts Amherst Library filled the
request on Dec. 4.
said a millionth record was on its way,” said
Christina Ryan, co- coordinator of interlibrary
loan at the Neilson Library, the main library on
the Smith College campus. “ But we weren’t
trying to hit it. At this point in the semester,
we’re just too busy.
see the number. I said to my co- workers,‘ I think
this is important.’”
Ms. Ryan said she is one of three staff mem-bers
in the interlibrary loan department of the
library. She said she’s been working more lately
to streamline the interlibrary loan process at the
library. “ Of the three of us, I’ve been putting in
the least number of requests. So I can’t take
credit for this millionth record, except as part of
our ILL team.”
In her five years at the Neilson Library, Ms.
Ryan said “ interlibrary loan is ever increasing.”
The library set a new record for interlibrary loan
in October, handling over 3,000 total lending and
borrowing requests. Smith College Libraries was
listed by NELINET, its OCLC- affiliated network, as
a top- 20 lender in the region. Another top- 20
lending library in the region, the University of
Southern Maine, entered the 62 millionth OCLC
interlibrary loan request on Oct. 20.
1.1 million volumes and include collections of
rare books, manuscripts and a world- renowned
archive of women’s history.
Through “ Five College Cooperation,” Smith and
nearby Amherst, Hampshire and Mount Holyoke
colleges and the University of Massachusetts have
enriched their academic, social and cultural offer-ings
through cooperative library ventures, joint
faculty appointments, joint courses, student and
faculty exchanges, shared facilities and other
cooperative agreements. “ We have a great rela-tionship
with these academic institutions and
their libraries,” said Ms. Ryan.
Smith College was founded in 1871 with a
$ 400,000 bequest from Sophia Smith.
“ I noticed the PRISM ILL logon message that
“ After I sent the request, I was very happy to
The Smith College Libraries contain more than
The college opened in 1875
with 14 students, a 14- acre
campus and six faculty members.
Today, there are approximately
3,000 students and 300 faculty
members on the 125- acre campus,
100 miles west of Boston.
Smith College has remained courtesy Smith College
v
committed to the education of
women at the undergraduate level,
but the college admits both men and women as
candidates for graduate degrees.
was entered 39 days after the 62 millionth was
entered.
The OCLC interlibrary loan system was activated
in 1979. In the 1994/ 95 fiscal year, 5,400 libraries
arranged over 7.5 million loans on OCLC’s interli-brary
loan system.
The 63 millionth OCLC interlibrary loan request
0 0 0
InterLingua joins ILL
Document Supplier
Program
InterLingua, an information access and translation
company, has joined OCLC’s ILL Document Supplier
Program, offering translations of science and busi-ness
documents from a variety of languages.
With staffs based in Redondo Beach, California,
and Tokyo, Japan, InterLingua specializes in fast
and precise language translations of science,
technology and business documents in Japanese,
German, Russian, Chinese and Korean languages.
InterLingua retrieves patents, journal articles,
gray literature and government documents from
Japan through its network of local sources and its
Tokyo- based staff. Patents can be retrieved in as
little as two days, and sometimes in as little as
two hours. Journal articles can be delivered
within one week.
“ InterLingua is providing access and fast,
accurate translations of documents that are of
particular interest to scholars and business
persons worldwide,” said Martin Dillon, director,
OCLC Library Resources Management Division.
“ With its staff and network of alliances in Japan,
continued
Smith College entered
the 63 millionth OCLC
interlibrary loan request
on Nov. 30. Interlibrary
loan staff, left to right,
are: Naomi Sturtevant,
interlibrary loan
specialist; Christina
Ryan, interlibrary loan
specialist; and Tracy
Sutherland, interlibrary
loan/ reference assistant.
OCLC Newsletter January/ February 1996 7
I M E M B E R S H I P N E W S
OCLC Statistics
( as of Feb. IO, 1996)
Participating
Ii braries
21,958
Total interlibrary
loan requests
64,331,814
Highest OCLC
record number
34,166,574
Location listings
( ho Id i ng s)
585,554,693
EPIC sessions
( since January
1990)
960,857
Firstsearch
searches ( since
October 1991)
35,917,349
8
lnterlingua
InterLingua is especially helpful in delivering
information produced in Japan, a valuable
resource for OCLC member libraries.”
process is a combination of computerized linguistic
technology and post- editing by expert personnel
with advanced degrees in specialized fields.
Documents are scanned into computers using
optical character recognition technologies and
pre- edited by bilingual technicians to ensure that
the original meaning is retained as they pass
through a linguistic system. The system applies
At the core of the InterLingua translation
0 .
three levels of dictionaries, including general
language, specific subject and custom dictionaries
that are constructed for each client. Once through
the system, the document is again reviewed by
bilingual editors to ensure that the text is read-able
and has been interpreted correctly.
we’re confident that InterLingua will provide the
level of information that OCLC users demand,”
said Dr. Dillon.
The OCLC ILL Document Supplier Program
increases access to special collections through
commercial vendors and public and private
libraries to meet OCLC users’ needs.
“ With six independent quality- control points,
0
Casalini Libri to add Italian records to OLUC
Casalini Libri, the largest exporter of Italian publi-cations,
will contribute bibliographic records for
new Italian materials to the OCLC Online Union
Catalog ( OLUC), broadening the database and
enriching the OCLC PRISM, Promptcat and
PromptSelect services.
Libri serves academic libraries in all parts of
the world. Its bibliographic service includes
new publications ( monographs, serials, series,
periodicals, microfilm, audiovisual materials and
CD- ROMs) in all subject areas from Italy, Vatican
City, San Marino, Malta and the Italian canton of
Switzerland. All records are compiled by qualified
bibliographers with the title in hand.
“ We are delighted that our records will be
added to the OCLC Online Union Catalog,” said
Barbara Casalini, director, Casalini Libri. “ This
venture is of great importance to us in that it ful-fills
one of our principal aims over many years: to
offer libraries a prompt and accurate bibliograph-ical
service online.”
Initially, some 48,000 titles from the Casalini
Libri database will be added to the OLUC and
approximately 14,000 records will be added each
year. New records will be entered into the OLUC
each week, making them readily available to
OCLC PRISM users worldwide.
“ Casalini Libri produces high- quality biblio-graphic
records, and their unique database will
be a welcome addition to the OCLC Online Union
Catalog,” said Martin Dillon, director, OCLC Library
Resources Management Division. “ These records
Based in Fiesole, near Florence, Italy, Casalini
OCLC Newsletter Januarypebruary 1996
will enrich the OLUC for our PRISM users and
will be particularly helpful to those libraries
using the OCLC Promptcat and PromptSelect
services .”
The OCLC Promptcat service provides cata-loging
for materials supplied by participating
book vendors. Promptcat delivers a cataloging
record for any title having a monographic record
in the OLUC, the world’s most comprehensive
database of bibliographic information.
The OCLC PromptSelect service, currently a
pilot project, provides access to multiple resource
files, enabling easier identification of materials to
be ordered. PromptSelect also allows selectors to
electronically communicate order requests to
acquisitions staff.
System users will be able to send orders
electronically to Casalini Libri through PRISM.
The PromptSelect service will be available
through the OCLC PRISM service and through
FirstSearch Selection.
Casalini Libri was founded by Mario Casalini
40 years ago in response to interest fromherican
librarians seeking a reliable means of locating and
obtaining new Italian books and journals still in
print. The company is now one of Italy’s leading
exporters of Italian material worldwide. Its service
is still tailored strictly to meet the specific needs
of libraries.
For more information about Casalini Libri,
send an e- mail message to info@ casaZini. cafL it.
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M E M B E R S H I P N E W S
Puvill Libros to add Spanish records to the OLUC
Puvill Libros S. A., based in Barcelona, Spain, has
agreed to contribute its unique database of
Spanish titles to the OCLC Online Union Catalog
( OLUC) in early 1996.
Puvill Libros is a book vendor that provides
bibliographic information for Spanish publica-tions
from Spain, Mexico and South America to
libraries worldwide.
Approximately 1 5,600 records from Puvill
Libros will be added to the OLUC initially, and
some 400 records will be sent to OCLC each
week to update the database. All bibliographic
records provided by Puvill Libros to the OLUC are
in USMARC format and will be available to PRISM
users, in the WorldCat database on Firstsearch,
and on EPIC.
According to Martin Dillon, director, OCLC
Library Resources Management Division, the records
will be particularly helpful to libraries using the
OCLC Promp tCat and Promp tSelect services.
“ The records from Puvill Libros will be a valu-able
addition to the Promptcat service, which is
already receiving rave notices from subscribing
libraries,” said Dr. Dillon. “ It’s the first step to
providing coverage of European materials.”
“ The unique database of Spanish language
records from Puvill Libros will make the OCLC
Promptcat and Promptselect services more
attractive to libraries around the world,” said
Jose Puvill, director, Puvill Libros S. A.
System users will be able to send orders
electronically to Puvill Libros through PRISM.
“ With Promptselect, we hope to provide the
world’s finest selection databases to help libraries
in the expensive process of material selection and
collection development,” said Chris Grabenstatter,
Promptselect product manager. “ The Puvill
Libros database will bring us closer to that goal.”
DOC6, S. A., an OCLC distributor based in
Barcelona, Spain, will assist with training and
support for Puvill Libros.
m o o
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OCLC- NEWS- News releases from OCLC
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OCLC Newsletter Januarynebruary 1996 9
Japanese records from Waseda University added to OLUC
In December 1995, OCLC loaded 282,980
Japanese bibliographic records into the OCLC
Online Union Catalog ( OLUC). These records,
which contain Japanese characters in addition to
Romanized information, were originally created
on the Waseda University Information Network
( WINE) system at Waseda University Library in
Japan and were converted from Japanese MARC
to USMARC by the Kinokuniya Company,
distributor of OCLC products in Japan.
“ The information in the valuable Waseda
University Library collection should not belong to
Waseda only,” said Professor Takayasu Okushima,
then library director of Waseda University and now
the Waseda University president. “ It shall be
shared around the world, and OCLC provides an
effective online system to promote the information
sharing worldwide.” Yoji Noguchi, who succeeded
Professor Okushima to become the library director,
shared the same commitment and vision, and
signed the record- exchange agreement.
“ Loading of the WINE records into the OCLC
database is a remarkable milestone in OCLC’s his-tory,”
said Andrew H. Wang, director, OCLC Asia
Pacific services. “ This is not only the first time
bibliographic records in MARC format from Asia
have been tapeloaded into the OCLC database,
but also the first such records in non- Roman
alphabet that have been tapeloaded”
Waseda University is one of the most presti-gious
research- oriented universities in Japan. The
university library has engaged in a retrospective
conversion of its collection. It used the OCLC
Retrospective Conversion service for conversion
of its Western- language materials, which represent
about half of its collection. Kinokuniya Company
has established a retrospective conversion
operation at the university to convert its Japanese
collection under the leadership of Yukio Fujinori,
manager, Database Services Department,
Kinokuniya Company.
Kinokuniya Company converted the WINE
records into OCLC- MARC format using software
developed byYuzo Ito during his internship at
OCLC in 1987. Mr. Ito was a library automation
specialist at Osaka University Library in Japan at
that time.
Waseda University Library agreed to provide
the Japanese records in exchange for an equal
number of Chinese and Korean records from the
OCLC Online Union Catalog.
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Staff from OCLC Asia Pacific services and
Kinokuniya Company visited Waseda University in November.
From left to right: Shinichi Yoshida, head, Department of Foreign
Book Collection, Waseda University Library; Satoru Honma, head,
Department of General Affairs, Waseda University Library;
Kunihiro Yasue, secretary general, Waseda University Library;
Andrew H. Wang, director, OCLC Asia Pacific services; Shu- en
Tsai, Asia Pacific marketing executive, OCLC Asia Pacific services;
Yukio Fujinori, deputy general manager, Bibliographic Data
Services Department, Kinokuniya Company; and Masayoshi
Yamada, advisor, Bibliographic Data Services Department,
Kinokuniya Company.
10 OCLC Newsletter JanuaryBebruary 1996
I N T E R N A T I O N A L 1
154 libraries in Asia
Pacific join OCLC in 1995
In 1995, 154 libraries in Asia and the Pacific
region became new OCLC users, bringing the
total number of institutions in the area using
OCLC products and services to 476.
“ As OCLC expands its information services
worldwide, an increasing number of libraries in
Asia and the Pacific region have become aware of
the value of services provided by OCLC,” said
Andrew H. Wang, director of OCLC Asia Pacific
services.
The institutions in the Asia Pacific region that
began using OCLC products and services in 1995
are in 11 countries. Among the new users are 14
institutions in Australia, one in China, three in
Hong Kong, four in India, 72 in Japan, 29 in
Korea, four in Malaysia, eight in New Zealand, one
in Singapore, 15 in Taiwan, and three in Thailand.
Firstsearch service, the EPIC service, the PRISM
service, CAT CD450 and Retrospective
Conversion services.
Products they are using include: the
0 . 0
Slovenian libraries to access Firstsearch
The Institute of Information Science ( IZUM) and
OCLC signed a consortium agreement in
November 1995 that will give Slovenian libraries
and library users access to the OCLC Firstsearch
service. IZUM will use the Firstsearch 239.50
Access Option, which allows institutions to use
local systems to search Firstsearch databases.
bibliographic utility worldwide, offers its data-bases
via the 239.50 server, because it enables
IZUM to offer to libraries- even small ones- as
well as to end users the information richness of
the OCLC databases through interfaces that are
familiar to users and in their own language,” said
Marta Seljak, director of information engineering,
IZUM.
“ The conclusion of a national agreement with
IZUM is another important step forward in
extending the use of Firstsearch across the
Europe region and in achieving OCLC’s goal of
furthering access to the world’s information,” said
Janet Mitchell, deputy managing director, OCLC
Europe.
IZUM, a nonprofit bibliographic utility and
information service, will provide Firstsearch
access to authorized full- members of the
Cooperative Online Bibliographic System &
Services ( COBISS), Slovenia’s integrated library
information system that serves more than 90 insti-tutions.
access to Worldcat, ContentsFirst, ArticleFirst,
FastDoc, ProceedingsFirst, PapersFirst, ERIC and
“ We are very happy that OCLC, as the leading
Slovenian librarians and library users will have
GPO databases via the Slovenian- English
COBISS/ OPAC client/ server on dedicated termi-nals
or the COBISS/ OPAC for Windows on PCs.
COBISS dates to 1987 and earlier, when six
national and several university libraries of the
former Yugoslavia established a shared cataloging
sys tem.
http:// www. izum. si/ on the World Wide Web.
The IZUM homepage is located at
0 0 0
Eile Edit View Go Bookmarks Options Directory Help
IZUM
Institut informacijskih znanosti
42000 Maribor, Pres’ernova 17, Slovenija
WELCOME to vst71vvv server on IZUM
OCLC Newsletter JanuaryFebruary 1996 11
Russian DDC 21
translation agreement
signed
The Russian National Public Library for Science
andTechnology and OCLC Forest Press have
signed an agreement for the first Russian language
translation of the unabridged Dewey Decimal
Classification. The agreement provides for the
translation of DDC 2 1, which will be published
by OCLC Forest Press in June 1996.
“ Interest in Dewey has increased dramatically
in Russia and East European countries since pere-stroika,”
said Peter J. Paulson, executive director
of OCLC Forest Press. “ These nations are eager
to take a more active role in bibliographic data
exchange. DDC is used in more than 135 countries
worldwide and has emerged as an international
standard for library classification.”
The translation agreement received an impetus
from the second international Crimea conference,
held in the Ukraine in June 1995. Joan Mitchell,
editor of the Dewey Decimal Classification, and
other prominent Dewey experts presented
seminars on DDC to conferees from Russia and
the new Independent States.
Russian National Public Library for Science and
Technology) was instrumental in bringing about
the translation agreement with OCLC Forest
Press. The Russian version of DDC 21 will be
prepared by a team of translators under the direc-tion
of Ekaterina M. Zaitseva, deputy head of the
Scientific and Research Division at the Russian
National Public Library for Science and
Technology.
Current editions of DDC have been translated
into Italian, French, Spanish, Persian and Turkish.
Translations into Arabic, Greek and Hebrew are in
preparation.
Yakov L. Shraiberg, first deputy director of the
0 . .
Dewey guide now
available in French
OCLC Forest Press announces the availability
of a new guide to the use of the Dewey Decimal
Classification in French, titled Classification
De‘ cimale de Dewey: Guide Pratique. The guide
is published by the Montreal- based Association
pour 1’ Avancement des Sciences et des Techniques
de la Documentation ( ASTED), under license
from OCLC Forest Press. It is a translation of the
Dewey Decimal Classification: A Practical
Guide, by Lois Mai Chan, John P. Comaromi and
Mohinder €? Satija, published by OCLC Forest
Press in 1994. I
“ We believe the guide will prove extremely
valuable to francophone users of Dewey,” said
Peter J. Paulson, executive director of OCLC Forest
Press. “ The guide continues ASTED’s program to
provide francophone professionals with current
tools for using the Dewey Decimal Classification.
The program began in 1994 with the publication
of an intermediate edition of the DDC titled
Clussz$ icution De‘ cimale de Dewey et index,
Edition In term e‘ dia ire ?
Dewey: Guide Pratique, Annie Bethery, head
curator of libraries at Mediadix, University of
Paris X- Nanterre, praises the high quality of the
information and explanations. She points out
that the text is supplemented by well- chosen
examples, and that exercises and answers allow
users to verify the correct use of the classifica-tion.
Classifcation De‘ cimale de Dewey: Guide
Pratique was translated by Raymonde Couture-
Laf leur.
ASTED, 3414 Avenue du Parc, Bureau 202,
Montreal, Quebec H2X 2H5, Canada.
mation science organization headquartered in
Montreal.
OCLC Forest Press, a division of OCLC Online
Computer Library Center since 1988, publishes
the Dewey Decimal Classification. OCLC Forest
Press is on the World Wide Web at
http:// www. oclc. orUfp/.
In her foreword to Classification De‘ cimale de
For price and ordering information, contact
ASTED is the francophone library and infor-
12 OCLC Newsletter January/ February 1996
Office of Research studies copy cataloging throughput
time for CIP titles
by Cbandra Prabba
How much time does it take, on average, to
describe and classify a book, a music recording,
a conference proceeding or an e- journal? How
many days pass from the time a book arrives on
the library premises to the day the book is
shelved for user access? How many staff members
are involved in selecting, acquiring, processing,
recording, labeling and weeding one book title
( monograph). Such simple questions elicit an
almost universal response- it depends.
on many factors:
0 Is a cataloging record for the item on hand
already available?
0 Which institution created that cataloging
record?
0 How many share authorship of the title?
0 What is the nature of authorship ( corporate
body, conference, personal author)?
0 In what format is the work published ( e- book,
pamphlet, toys, and so on)?
Indeed, cataloging throughput time depends
Any practicing cataloger can easily add a
dozen or more factors, a few of which will reflect
institutional practices. As a profession we are so
focused on institutional specifics and variations
of common tasks, we do not have measures that
can help the profession communicate with allied
professions and our management.
As part of our effort to build a body of
measures pertaining to library operations, the
OCLC Office of Research recently measured
cataloging throughput time in OCLC member
libraries for one category of publication: U. S.
book titles cataloged by the Library of Congress
( LC) under the Cataloging- in- Publication program
( CIP). OCLC adds the newly created CIP records
to the OCLC Online Union Catalog ( OLUC) once
a week. CIP records are widely used and highly
valued by libraries.
The Study
Cataloging throughput time depends on a host of
factors. For the study presented here, we selected
a body of literature with attributes common to
every title in the sample:
Figure 1. Types of libraries in sample
0 A cataloging ( CIP) record was available for a
title in the OLUC when the member library
was ready to process that CIP title.
0 CIP records are created by institutions of
national stature ( mostly LC, but the National
Library of Medicine, National Agriculture
Library, National Library of Canada and British
Library also contribute).
Titles selected for the study were U. S. mono-graphs,
primarily in English.
Data
The Library of Congress had sampled 215 titles
over six working days ( May 1930,1995) to
address a series of questions related to CIP pro-cessing.
For this, activity pertaining to a subset of
64 titles was analyzed. The number of holdings
for the 64 titles ranged from 1- 216. Using a
randomizing technique, one to five libraries were
selected for each title, giving us a total sample of
186 libraries. These libraries were contacted in
September 1995. We asked the libraries to look
up the work history for the sampled titles. By the
end of October 1995, 131 libraries ( 70 percent of
the sample) provided us:
0 The date a copy of the published book of the
sample title arrived in the library ( shipment
arrival date)
0 The date cataloging was completed
OCLC Newsletter Januaryfiebruary 1996 13
R E S E A R C H
Figure 2. CIP Cataloging Throughput by Library Type
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
1
e Academic ( n= 48)
1 hi I Public ( n = 43)
.. I Other ( n= 20)
Academic Research ( n= 20)
2 3 4 5 6 7 8 9+
Number of weeks
A distribution of 13 1 libraries by library type is
shown in figure 1. Public libraries comprised 33
percent; academic libraries, 37 percent; academic
research libraries, 15 percent; all other library
types added up to the remaining 15 percent.
Throughput Time
The difference between the date a copy of the
sampled title arrived in the library and the date
the book was cataloged gives throughput time for
a title.
The average throughput time for copy cata-loging
CIP books is 17 calendar days; the corre-sponding
median is 11 calendar days. The
upgrading CIP ( LC CIP verification process) is
comparable to copy cataloging in libraries,
except LC uses the record it created as a source.
LC takes an average of 13 calendar days from
receipt of the CIP books to complete upgrading
( verifying) CIP records to full cataloging level; the
corresponding median is also 13 calendar days.
As shown in figure 2, public libraries com-pleted
cataloging of 80 percent of the CIP titles
in five weeks from the day the titles arrived in
the library. Academic, academic research, and
other types of libraries took three weeks to cata-log
80 percent of the titles. We do not know why
public libraries took longer to catalog CIP titles
than other library types.
This throughput time includes both active
( staff is actively engaged in processing the title)
and dormant ( books are waiting in queue for pro-cessing)
cataloging time. However, we do not
know whether books were prepared for circula-tion
( barcoding, labeling, etc.) before the cata-loging
was completed.
How libraries react to this finding will vary
depending on throughput measures at their own
institutions. Until more definitive claims can be
made, these findings, though preliminary, should
serve as a benchmark for comparing institutional
data. Measures pertaining to library operations
are essential for evaluating existing procedures,
discovering bottlenecks in the system flows, and
increasing library productivity. - Chandra
Prabha is senior research scientist, OCLC Office
of Research.
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14 OCLC Newsletter JanuaryFebruary 1996
Announcing the “ What the OCLC
Online Union Catalog Means to Me”
essay contest
Celebrate! Contest Rules
On Aug. 26,1971, the OCLC Online Union The Essay
Catalog began operation. Its initial contributors
were 54 academic libraries in Ohio. Today, 25
years later, thousands of libraries of all types in
63 countries use and share cataloging informa-tion
in what has become the world’s foremost
database of bibliographic information.
In 1996, the OCLC community of member
libraries, regional networks and international
Write an essay in
English on the topic,
“ What the OCLC
Online Union Catalog
Means to Me.” The type-written
essay may be
written from any perspective,
including that of a librarian,
distributors is celebrating the silver anniversary
of the OCLC Online Union Catalog and 25
years of library cooperation.
Enter Now!
Join in the fun by entering the “ What the
OCLC Online Union Catalog Means to Me”
essay contest. Share your impressions with the
library community and win a cash prize and a
trip to the ALA Annual Conference in New
York City, July 1996!
OCLC Online Union Catalog
The OCLC bibliographic database is the largest
of its kind. It grows by 2 million records annu-ally,
added by libraries around the world. It
now contains more than 34 million records
and more than 580 million location listings.
The information in this catalog spans 4,000
years of recorded knowledge and 360 lan-guages.
of effort and get materials on the shelves
faster, the database has become a unique
global resource highly valued by scholars and
researchers. It is now the most frequently con-sulted
database in higher education. Built by
the collaboration of libraries around the
world, it exemplifies the best of what is possi-ble
on the Information Superhighway.
Besides helping libraries reduce duplication
library user, student or faculty member.
The essay must be 500 words or less.
Submission Rules
The essay must arrive at OCLC no later than April
26,1996, and be accompanied by a completed entry
form. You may submit more than one essay. The
entry form is available from your regional network
affiliate, international distributor or from the OCLC
homepage at http:// www. oclc. org/ under “ What’s
New.” Electronic submissions will be accepted.
Return the completed entry form and essay to: OCLC
Communications Division ( MC 135), 6565 Frantz
Road, Dublin, OH 43017- 3395; Fax: 1- 614- 764- 0155;
E- mail: donnasehring@ oclc. org. Submissions will
be copyrighted by OCLC and may appear in OCLC
publications.
Judging
A panel of OCLC- affiliated regional network directors
and OCLC staff will judge the entries. All decisions
of the judges are final.
Awards
OCLC will award five prizes to be announced at ALA
Annual ( July 1996). The Grand Prize will be $ 1,000,
and there are four additional prizes of $ 500 each.
OCLC will provide transportation for the Grand Prize
winner to the ALA Annual Conference, where the
award will be presented at the OCLC President’s
Luncheon. Staffs of OCLC, U. S. regional networks
and international distributors are not eligible for
prizes.
Good luck and good writing!
0 0 0
OCLC Newsletter Januarypebruary 1996 15
O L U C 2 5
J an u a r y/ Fe b r uary h ig hl ig h t s
Throughout the year, OCLC Newsletter will commemorate
the 25th anniversary of the OLUC with highlights from the
past 25 years that correspond to each bimonthly issue.
OCLC “ Gold” Records
Each millionth bibliographic
record in the OCLC Online
Union Catalog is immortalized
with a “ Gold Record” plaque in
the contributing library and
another in the OCLC Center in
Dublin, Ohio.
2 Millionth
Feb. 18, 1976- Boston
University School of Theology,
NELINET
6 Millionth
Feb. 19, 1980- State University
of New York at Syracuse Health
Sciences Libary ( formerly
Upstate Medical Center),
Free Library of SUNY/ OCLC
Philadelphia
13 Millionth
Jan. 10, 1986- University of
Illinois, Chicago, ILLINET
19 Millionth
Jan. 10, 1989- OCLC
RETROCON for University of
Massachusetts at Amherst,
NELINET
21 Millionth
Feb. 3, 1990- Indiana
University School of Music
Library, Bloomington, INCOLSA
23 Millionth
Jan. 23, 1991 - University of
Illinois, Urbana- C hampaign ,
ILLINET
32 Millionth
Feb. 16, 1995- University of
Strathclyde, Glasgow, Scotland,
OCLC Europe
34 Millionth
Jan. 6, 1996- Phoenix Public
Library, Phoenix, Arizona,
AMIGOS
ILL Records
5 Millionth
Jan. 24, 1984- U. S. Geological
Survey Library, Reston, Virginia,
FEDLINK
7 Millionth
Jan. 21 , 1985- University of
Oregon Library, Eugene, Oregon,
OCLC Pacific
16 Millionth
Jan. 28, 1988- Providence
Public Library, Providence,
Rhode Island, NELINET
Engineering staff working with Sigma
computers.
20 Millionth
Jan. 24, 1989- William Allen
White Library, Emporia State
University, Emporia, Kansas, BCR
25 Millionth
Feb. 14, 1990- Mississippi
County Library System and
College Library, Blytheville,
Arkansas, AMIGOS
30 Millionth
Feb. 1 , 1991 - Michigan State
University Libraries, East
Lansing, Michigan, MLC
36 Millionth
Feb. 1 1 , 1992- California State
University Library, Hayward,
California, OCLC Pacific
42 Millionth
Jan. 27, 1993- Dacus Library,
Winthrop University, Rock Hill,
South Carolina, SOLINET
49 Millionth
Feb. 3, 1994- James Branch
Cabell Library, Virginia
Commonwealth University,
Richmond, Virginia, SOLINET
57 Millionth
Feb. 27, 1995- University of
Chicago, Illinois, ILLINET
16 OCLC Newsletter JanuaryBebruary 1996
O L U C 2 5
Events
Feb. 25, 1975- First Xerox
Sigma 9 computer comes
online. Prior to this, the Online
System ran on a single Sigma 5
computer. Sigma 9 computers
would remain part of the
system until Dec. 17,1994,
when the last was retired.
Feb. 25,1977- OCLC
implements quadruple
processor system two weeks
ahead of schedule. The Online
System would continue to
grow with the addition of more
Sigma 9s and, beginning in
1978, Tandem computers. In
1989,17 Sigmas and 64
Tandems constituted the
Online System.
Jan. 28, 1980- OCLC users
gain access to the Library of
Congress Name- Authority file of
approximately 180,000 records.
Feb. 1980- OCLC Board of
Trustees adopts the policy that
OCLC will not place
restrictions or limitations on
third- party use of records from
OCLC’s database provided that
such use is for the benefit of
participating libraries, networks
and OCLC.
Jan. 1981 - 0CLC Users
Council ratifies name
change from OCLC, Inc.
to OCLC Online
Computer Library
Center. Inc.
Jan. 1981 - 0CLC
Europe office opens in
Birmingham, England.
Feb. 13,1981- OCLC
staff move to the new
OCLC Center in Dublin,
Ohio.
Jan. 1982- OCLC joins
Oberlin College Library,
the American Library
Association, the Antiquarian
Book Association of America,
and the Federal Bureau of
Investigation in the recovery of
rare books stolen by James
Shinn. Oberlin College Library
makes The Shinn Lists available
via OCLC’s Interlibrary Loan
Subsystem.
Feb. 1982- OCLC announces
new expanded opportunities
for participation in OCLC that
enable any library to use
OCLC’s noncataloging
subsystems whether or not it
does its Roman alphabet
cataloging online via OCLC.
Jan. 31- Feb. 4, 1983- United
States Newspaper Program
begins with a conference at
OCLC. Through this program,
over 30,000 newspapers from
all 50 states have bibliographic
and holdings information
placed in the CONSER database
via OCLC.
Feb. 21,1986- OCLC Founder
Frederick G. Kilgour receives
the Ohio Governor’s Award, the
state’s highest honor, for his
“ outstanding contributions in
the field of education.”
Somerville ( New
Jersey) Free Public
Jan. 1987- The Library of
Congress begins to accept
interlibrary loan requests from Library
OCLC members.
Jan. 23, 1989- K. Wayne Smith
becomes OCLC’s third
president and CEO.
Jan. 6,1990- The OCLC EPIC
service comes online.
Jan. 1, 1993- OCLC reduces
telecommunications charges by
an average of 9 percent. The
reduction saves OCLC member
libraries some $ 3 million over
the next 18 months.
Jan. 1994- The number of
holding symbols in the OLUC
passes the 500 million mark.
0 0 0
OCLC Newsletter January/ February 1996 17
G
G
E O R G I A ’ S
ALILEO
P R O J E C T
GALILEO ( Georgia Library Learning Online) is helping the 34
institutions in the University System of Georgia provide services
more efficiently and effectively. GALILEO uses OCLC Sitesearch
software to host a suite of databases, local and remote, that
includes journal citations and abstracts as well as full text. The
databases are offered from platforms at Georgia State University
and the University of Georgia. Plans call for the expansion of
GALILEO to other libraries in Georgia.
18 OCLC Newsletter Januarypebruary 1996
GALILEO uses OCLC Sitesearch software to deliver
information to Georgia libraries
The University System of Georgia is delivering
citation and full- text information to 34 state-supported
academic libraries through GALILEO,
the Georgia Library Learning Online system.
The system uses the OCLC Sitesearch 239.50
Server System and OCLC Sitesearch Web2 soft-ware
to build local databases and to merge diverse
databases into a seamless information resource
accessible through a single World Wide Web- based
interface.
In addition to locally mounted databases,
GALILEO will offer access to some 60 databases
available through the OCLC Firstsearch service.
GALILEO is currently running on servers at
the University of Georgia and at Georgia State
University. With the two universities running
parallel systems, all state- supported academic
libraries can gain uninterrupted access to the
service.
make local information resources work in a larger
networked environment. Sitesearch’s 239.50 Server
System provides support for building local informa-tion
resources, including full text, images, sound
and video, and it enables networked 239.50 access
to these resources. In addition, Sitesearch’s Web2
server offers World Wide Web access to local and
remote 239.50 resources as well as a complete
HTML- based interface builder’s toolkit. With these
\
I
The OCLC Sitesearch family of products helps
-.---- 1
building blocks, universities or
other network- intensive organi-zations
can link local informa-tion
services, OCLC services
like the Firstsearch service,
and other 239.50 or Web
resources into a custom
electronic library.
According to William
Gray Potter, director,
Libraries, there are several
advantages to using both the
OCLC Sitesearch 239.50
Server System and Web2
software.
“ We wanted full 239.50
compatibility with a Web
browser,” said Dr. Potter. “ We
knew we wanted to take a
I
, University of Georgia
I
client/ server approach, but we didn’t want to be
in the business of attempting to distribute and
maintain a proprietary client. And we wanted to
provide ready integration with OCLC’s Firstsearch
service. With Sitesearch and Web& we’re able to
perform all these functions.��
The suite of databases available through
GALILEO includes citations and abstracts for
journal articles, an encyclopedia and, in the future,
full text of over 1,100 journals. Access to some
60 databases available on the Firstsearch service
will also soon be available. “ We plan to put data-bases
of particular interest on a local platform,”
said Ralph Russell, university librarian at Georgia
State University. “ We’ll rely on Firstsearch to
provide additional databases,” said Dr. Russell.
Subsequent phases of the GALILEO system
will include scanned document image databases,
including valuable Georgia archives and state
documents.
In the future, the GALILEO system will be
expanded to other collaborating libraries in
Georgia. The goal is to build a statewide network
with sophisticated information resources available
to all Georgia residents.
“ GALILEO is a prototype statewide system that
avoids costly duplication, provides local flexibility
and control, and seamlessly optimizes the use of
local and remote electronic databases,” said K.
Wayne Smith, OCLC
president and
CEO. “ It is a sig-nificant
milestone
< T elnet 239.50 LYYX > florld Wid- --
on the road to I \ w bBrowse r-/ I
the electronic
library.” L . 1 I WebZ I
239.50 Server
Subsystem
Server i- r’
dl Databases I
“ We plan to put
databases of
particular interest
on a localplatform.
We’ll rely on
Firstsearch to
provide additional
databases. ”
Ralph Russell
university librarian
Georgia State
University
“ GALILEO is a
prototype statewide
system that avoids
costly duplication,
provides local
flexibility and
control, and
seamlessly
optimizes the use of
local and remote
electronic
databases. ”
K. Wayne Smith, OCLC
president and CEO.
0 The Sitesearch Base Package
OCLC Newsletter Januaryflebruary 1996 19
G A L I L E O / S I T E S E A R C H
The building blocks of
GALILEO
The OCLC Sitesearch family of software
offers flexibility and easy access to local and
remote information
OCLC SiteSearch is a combination of software
tools and specialized services that allows the cre-ation
of customized virtual libraries accommodat-ing
both print and electronic information.
Based on clientherver technology, Sitesearch
software works for individual libraries or library
groups, such as regional, state or local consortia.
The GALILEO project in Georgia is using
Sitesearch to create a system that connects 34
academic libraries throughout the state to World
Wide Web cwww>, re mote and local information
resources.
Through the customizable interface, users can
search available databases in a variety of formats,
as well as access WWW resources and other
information online. Libraries can load commer-cial
databases locally, bring remote databases
( commercial or public) to the library electroni-cally,
build unique local databases, index those
databases, and provide one user interface to
William Russell
Pullen Library,
Georgia State
University
Mair
Uni\
I Library,
dersity of
Georgia
search these databases plus any remote 239.50-
compatible databases. As time goes on, libraries
can add new databases without fundamentally
changing the service.
Users benefit through the single, easy- to- use
interface for searching any number of databases
accessible from the library, from a dorm room or
from home. Sitesearch can also provide immedi-ate
access to citations and full text. Libraries may
add a link to local holdings, allowing users to
retrieve the location and circulation information
on a source, or even the full text, without chang-ing
systems. An online order form may also be
provided to allow users to order documents
online, via fax, mail or interlibrary loan.
Through GALILEO, users can access
ABI/ Inform with full text, Business Dateline,
Encyclopedia Britannica Online, Periodical
Abstracts with full text, and the OCLC Firstsearch
service, in addition to World Wide Web resources.
Sitesearch products include:
0 The 239.50 Server System which consists of:
database loading, creation and maintenance
software to help libraries mount databases
locally, as well as build and maintain unique,
local databases; the Newton Search Engine to
support searching all sizes of databases of
20 OCLC Newsletter Januaryflebruary 1996
G A L I L E O / S I T E S E A R C H 11
i Equipment & Internet Access
wInternet
Search- Access to Databases
Seamless & Single
Internet c)
citations, full text, images and sounds with speed and efficiency;
and the 239.50 Server to manage connections to database servers
and to support the 239.50 protocol for communications between
the user interface and the search engine.
0 The Web2 server which provides a gateway to 239.50 servers and
access to OCLC Sitesearch databases for World Wide Web browsers
such as Netscape, Mosaic and Lynx.
0 The Image Support Package which provides tools for creating
electronic image collections for applications such as photo
collections, archives and reserves.
0 Custom Services from OCLC which provide assistance in
implementing or operating OCLC Sitesearch software. OCLC can
consult with institutions to customize the system. OCLC provides
data preparation services for outsourcing database maintenance
activities. OCLC provides database design consulting and expertise
to assist libraries in creating new and unique electronic resources.
0 Elsevier Electronic Subscription Package which enables the
Sitesearch system to utilize electronic data from Elsevier Journals.
“ The GALILEO system gives us access to a
vast number of professional publications
and journals at Georgia State and the
University of Georgia that we would not
otherwise be able to subscribe to or
display in our librarjc More titles continue
to be added. The GALILEO system has had
a very impressive start, and its potential is
just fantastic. ”
James R. Macklin
Director of Library Services
Macon College
Macon, Georgia
OCLC Newsletter Januarymebruary 1996 21
G A L I L E O / S I T E S E A R C H
Valdosta State University
moves closer to other
st at e universities
by Becky Wright
Before Sept. 20, 1995, Valdosta State University
( VSU) was located in Valdosta, a city of 48,000 in
southern Georgia off 1- 75, very near the Georgia-
Florida state line. VSU was closer to facilities in
Florida than it was to any of its partners in the
University System of Georgia. For example, the
nearest state university was Florida State
University in Tallahassee.
After Sept. 20,1995, the geography was still the
same. However, VSU had moved with the rest of
the university system community to a single point
on the online information map- to GALILEO, the
Georgia Library Learning Online project.
George Gaumond, university librarian, points
out that the VSU libraries have been automated
for some time, and much information was avail-able
on the university local area network ( LAN).
However, fees for large, online databases were
prohibitive, and interlibrary loan among university
system libraries was time- consuming and costly.
The GALILEO project allows VSU to share
access to major full- text databases such as
Periodical Abstracts, Business Dateline and ERIC,
as well as to indexes such as the Wilson periodical
indexes. It also funds automation activities for
those institutions that have not yet automated,
such as retrospective conversion of existing
records and online cataloging of special collec-tions
throughout the university system. Though
in little need of this particular facet of the project,
VSU gains enormous benefits from being con-nected
with previously inaccessible information.
The GALILEO project provided funds to each
institution, according to its size and needs, for
basic equipment. Some institutions had no com-puter
facilities at all and received funding for
power supplies, LANs, workstations, and so forth.
The project allocated workstations according to
institutional enrollment, with a minimum of four
going to each institution. For example, Valdosta
received 16 new workstations- more than some
smaller institutions, but less than half the number
received by the University of Georgia ( 40). The
point, of course, was to provide high- quality infor-mation
services in all participating institutions.
In the Beginning
Installation and activation, phased in over the
period of about a year, went smoothly at VSU,
according to Dr. Gaumond. “ We’re quite delighted!
We invited a lot of people, including computer
center people, to make comments and suggestions.
Everyone was ready.”
AlthoughVSU had a LAN and automated records,
Dr. Gaumond had to upgrade the power system
and modify the existing network to be compatible
with the project. He also had to restructure
staffing patterns and reconfigure the physical
reference area to accommodate the 16 GALILEO
workstations. Previously, two and even three
reference librarians would staff the reference
desk, but now one of these librarians always
staffs the desk in the GALILEO area, which is set
up in a configuration similar to a computer lab.
Training needs were minimal and easily inte-grated
into existing Valdosta programs. “ People
just sit down and push the buttons and go,” Dr.
Gaumond said. Staff members help users create
search strategies, suggest databases to try, and
monitor the equipment.
The only sticking point at the beginning
seemed to be printing. “ We wanted to provide
high- quality output, so we got pretty expensive,
heavy- duty printers and networked them- one
printer for every four workstations. It added an
extra level of complexity to the startup process
that we did not anticipate. However, everything
works now. When users request a printout from
a GALILEO workstation, they get one.” One point
VSU continues to monitor is the costs of printing
materials. “ We want to try to absorb printing
costs, but the costs for paper alone are quite high.”
Even so, some changes were necessary.
22 OCLC Newsletter January/ February 1996
G A L I L E O / S I T E S E A R C H
Quick Acceptance
The GALILEO project received a great deal of
advance publicity throughout the state prior to
activation. Most faculty organizations had received
detailed presentations about the project‘ s capa-bilities
and potential. Therefore, Dr. Gaumond
believes the project has given the library a level
of visibility and stature on theVSU campus that it
would not otherwise have had. He points out that
many information indexes already existed on the
campus LAN, but the availability of full- text data
drew fast, positive attention to all library services.
GALILEO gives Valdosta students the same
level of access to online information, research
journals, special collections, etc. as students at
other university system sites. By integrating
GALILEO use into their assignments quickly, the
faculty has created demand for the service and
driven GALILEO’s acceptance.
Increased Library Usage
Happily, the users GALILEO draws into the library
apparently discover other services once there.
“ What we did notice is that our usage on other
library services didn’t drop off,” said Dr. Gaumond.
“ I personally was surprised at how easily people
used the system and how well the terminals were
used for the intended purpose.” The staff observes
little extracurricular Internet “ surfing” at the
GALILEO workstations.
One of the most valuable project services for
VSU is the strengthened interlibrary loan program.
The project allows library patrons and staff to find
sources for most information within the state, but
not all information is in digital form. For quick
access to such information, GALILEO provided
high- speed fax machines to participants and
contracted with United Parcel Service to provide
two- day book delivery anywhere in the state
( delivery charges paid for by GALILEO). Dr.
Gaumond expects this service to become even
more valuable as all university system institutions
automate successfully.
The Future
The GALILEO project is just getting started, and
Dr. Gaumond looks forward to changes and addi-tions
to the program locally and regionally. He
anticipates the future availability of state census
reports and other state publications, more data-bases,
a complete University System Union
Catalog, and ever- expanding Internet resources.
“ We had been highly automated at Georgia Southern before GALILEO, but
since the system was instituted here we’ve added 26 computer
workstations- a nice addition. The format is easy to teach to the students,
so they use it. As a matter of fact, I just passed by the terminals and all 26
were busy. I think the students really like the interweaving of GALILEO
resources with Internet resources.
One student recently located a site on the Internet for the full text of
current bills before the Georgia legislature. I’m really looking forward to
seeing the scanned
government
documents that will
soon be available
through GALILEO. ”
Everyday administrative problems will get
some attention, as well. For many years, students
on vacation or otherwise absent from their own
university system institution have been able to go
to any member institution and check out materials
with a universal borrowing card issued by their
home universities. However, many students don’t
realize they need to get a card until they try to
check out materials at another university. As
institutions become automated, they add the
names of faculty, staff, and students to a universal
borrowers database. Dr. Gaumond looks forward
to being able to use this database to identify
bona fide borrowers on the spot through their
institutional ID cards alone.
The GALILEO project continues to offer
important tools for quality research and education.
Without moving a stone, it puts Valdosta and
south Georgia just around the corner from every
other campus in the university system and
directly on the path to the future.- Becky
Wright is contributing writer.
0 0 0
OCLC Newsletter January/ February 1996 23
G A L I L E O / S I T E S E A R C H
“ I think the GALILEO project has been wonderful for our library.
The students love it. It’s changed the way they work. It’s
changed the way library staff works as well. It has put us on
the cutting edge of technology, and I think we’d find it difficult to
Jan Ruskell
Head of Reference
lngram Library
West Georgia College
Carrollton, Georgia
turn back. Like
they say, ‘ Once
you’ve been to
Paris, it’s hard to
go back to the
iatm. ”’
Local information to be added to
GALILEO
In addition to general- interest databases, the GALILEO
system will offer information resources of particular
interest to Georgia citizens- and to users who want to
learn more about Georgia.
In the future, publications from the state of Georgia
will be accessible to users around the world through the
GALILEO system. For example, publications from the
Department of Industry, Trade and Tourism, census data,
maps and some special collections will be scanned and
made available through GALILEO.
By making these publications available at one site,
researchers can gather information from the largest state
universities and the smallest libraries in Georgia, getting
different historical perspectives from different parts of
the state without leaving the GALILEO system.
0 . .
SOLINET provides training to libraries
by Diane Brown
SOLINET, an OCLC- affiliated regional network
based in Georgia, provided training to the staff of
the 34 college and university libraries involved in
the GALILEO project. Fifty- five sessions, attended
by 933 participants, were held in numerous sites
across the state during August and September.
“ Successful implementation of systems is not
as simple as installing hardware and software and
loading databases,” said Kate Nevins, executive
director, SOLINET. “ Successful implementation
also depends on training to ensure that the
All workshops were hands- on and included
basic and advanced Windows and Netscape
training. Separate sessions were developed and
presented on the GALILEO system with a half
day devoted to GALILEO functionality and the
remainder of the day to Firstsearch. Advanced
GALILEO/ FirstSearch sessions were also offered
for experienced searchers.
Three special sessions covering Netscape and
GALILEO were designed and held for the staff of
the University Chancellor’s Office, state legislative
offices and Governor’s Office. The reaction to
GALILEO and the training was uniformly positive.
-
library staff make full use of the resources avail-able,
and that they can effectively introduce the
D i a n e Brown is OCLC services manager,
SOLINET.
resources to faculty, staff and students.” 0 0 0
‘ flbraham Baldwin is a small, two- year school located in rural southern Georgia. The GALILEO system is not
only a great resource for students and members of the communityy it’s great for librarians. It makes
reference work much easier and less frustrating. Many
full- text articles are available from journals we do not
subscribe to locally.
One of the goals of the GALILEO project was to equalize
access to resources from all libraries in Georgia. GALILEO
has virtually given us an electronic library overnight. ”
Abraham Baldwin
24 OCLC Newsletter Januarypebruary 1996
G A L I L E O / S I T E S E A R C H
PeachNet links Georgia
campuses
by Becky Wright
The University System of Georgia provides
inter- campus communications and access to the
Internet and other external computing resources
to each of its 34 institutions through PeachNet.
Started in 1988, this statewide data communica-tions
network consists of more than 80 routers
connected via high- speed telephone lines.
PeachNet also provides services to Georgia
public libraries, public and private schools and
colleges, and other sites such as the Georgia
Archives Building, several departments of the
state government, the Georgia Student Finance
Commission, and the Rock Eagle 4- H Center.
The university system’s Board of Regents
manages PeachNet through its Office of
Information and Instructional Technology ( OIIT).
The OIIT provides information technology
services for the regents’ offices and for all units of
the university system, as well as consultation,
training and support for computer networking to
Georgia’s educational organizations.
PeachNet users can access Gopher, W,
FTP, and news and local campus information
servers ( local admission requirements, registration
procedures, online telephone directories, event
calendars) all over the state. Other resources and
services include:
0 Access to the University System of Georgia
Union Catalog and online catalogs for many
university system libraries, private colleges and
universities, and the Georgia State Archives
0 Computer- aided instruction
0 Electronic conferences, e- mail, curriculum
materials exchange and electronic in- service
training for K- 12 teachers
- Becky Wright is contributing writer.
0 . 0
Internet resources available.
As a technical college, we don’t have a lot of materials outside our
technical areas. The resources available through the GALILEO system
support many of our humanities classes. Students can go right out and get
the full text of documents that we would not ordinarily be able to access. ”
OCLC helps convert records
for GALILEO libraries
by Becky Wright
One major portion of the GALILEO project is the
effort to help libraries automate their records. To
complete this major undertaking, OCLC began a
retrospective conversion project in August 1995,
for 16 libraries in the University System of
Georgia.
According to Chris Mottayaw, conversion
services representative, OCLC expects to convert
some 585,000 records in this project, which is
slated to end in late 1996. Between August 1995
and January 1996, OCLC completed 10 of the 16
projects ( approximately 350,000 records).
Advance preparation was necessary to start
the retrospective conversion project and ensure
its success. Ms. Mottayaw credits much of the
smooth progress to the fact that SOLINET is
acting as project manager, ensuring that project
requirements and expectations are as uniform as
possible, while taking into consideration the needs
and desires of 16 separate institutions. “ I think
that’s what’s facilitating the project completion
within the timeframe we have,” she said. SOLINET
also acts as the ongoing contact point between
OCLC and the participating libraries, coordinating
the flow of information and materials. - Becky
Wright is contributing writer.
0 0 .
OCLC Newsletter January/ February 1996 25
Current GALILEO
Participating libraries
Abraham Baldwin Agricultural
Albany State College
Atlanta Metropolitan
Gainesville College
Georgia College
Georgia institute of
Te c h n ol og y
Georgia State University
Georgia Southern University
Georgia Southwestern
College
Gordon College
Gwinnett University System
Center*
Kennesaw State College
Macon College
Medical College of Georgia
Middle Georgia College
North Georgia College
Savannah State College
Southern College of
Technology
South Georgia College
“ The GALILEO project has really gone over well
with the library staff and the students. I have
been encouraging computer access for years, so
I’ve really been happy to see how much GALILEO
has increased computer usage at the library. In
fact, we’ve had to start using sign- in sheets to
limit use fo one hour at a time. In January, we
put out a legal pad for students to sign in, and
before the end of the month, the pad was full.
GALILEO is a very popular service.”
Leslie Rampey
Assistant Librarian for Public Services
Roberts Memorial Library
Middle Georgia College
Cochran, Georgia
dosta State University
West Georgia College
* Gwinnett University System
Center is a shared facility of
Dekalb College, Georgia State
University and the University
of Georgia. Although inch
as a participating library, it
counted as one of the 34
inal institutions.
26 OCLC Newsletter JanuaryRebruary 1996
MERRYLL PENSONR, ALPH E. RUSSELL
AND WILLIAM GRAY POTTER
The directors of three libraries involved in the GALILEO project
discuss the creation of the statewide project, its current status and
future plans
What was the impetus for the creation of
GALILEO?
Russell: I think the University System of
Georgia librarians had a concern that they have a
proactive stance about their future, and so in
1989/ 90 we began trying to come to grips with
what we thought we ought to be providing our
users in the future, and what we have today is
ultimately an outgrowth of that.
Penson: It also came with the fact that we had
a supportive vice chancellor for information
technology in the university system who played a
critical role in working with us all along to look
at these issues. And we had a new chancellor
who was very supportive of technology and a
governor who was interested in technology.
There were a lot of things coming together.
Potter: I think there was also a recognition
from all sizes and types of libraries in the
university system that cooperation benefits
everybody.
What challenges did you encounter in set-ting
it up?
Penson: The project was more enormous than
some of us thought in the beginning. There were
a lot of details that had to be worked through.
They were not issues that couldn’t be resolved,
but it was a challenge working them out in a
timely manner. So maybe time was our biggest
challenge because we felt that we had to have
things ready for fall quarter 1995. The computing
staff at Georgia State and the University of
Georgia worked very hard to do this, along with
the computer center and library staff at each of
the 34 institutions.
Russell: Although we librarians find ourselves
all the time having to describe library operations
and plans to non- librarians, GALILEO posed a
particularly difficult challenge because of its
technical complexities and linkages. While we
deal with such things on a daily basis, the folks in
the Chancellor’s Office, the legislature, and the
Governor’s Office do not. Our challenge was to
help these key decision- makers visualize GALILEO
and to translate the concept into terms that were
meaningful for them and their constituencies. We
laughingly said, but it is true, there are still folks
who heard us who want to know where this
library’s going to be built. And, of course, it’s built
all over the state, any place you can distribute it.
But that’s illustrative of the kind of difficulty you
have with a diverse group of people to whom
you’re trying to sell an idea.
What did you learn from that process?
Russell: We quickly saw the advantages of a
collaborative approach. As we discussed our
plans, it became obvious that GALILEO was not
just for the University System of Georgia
constituencies, but that it really belongs to and
ought to be for the citizens of Georgia through
various distribution means- public libraries,
K- 12, technical schools.
GAILEO does allow
provision of access
to services at a
lesser cost to the
whole, but its
major advantage is
providing access to
people who would
not have had that
access.
Merryll Penson
Merryll Penson has been director of the
library and associate professor, Columbus
College ( Georgia), for the last 12 years.
From 1974 to 1984 she held collection
development management positions at the
Virginia Commonwealth University in
Richmond. From 1971 to 1974 she was
librarian at the American Geological
Institute, Washington, D. C. She holds a
bachelor’s degree in American studies from
Grinnell College, and master’s in library
science from Atlanta University, and a
master’s of business administration from
Virginia Commonwealth University. She
served on the SOLINET Board of Directors from 1987 to 1990, and is
currently an OCLC Users Council delegate.
OCLC Newsletter JanuaryFebruary 1996 27
I N T E R V I E W
In our seventh
week of operation,
which was just
before
Thanksgiving, users
retrieved 40,000
full- text articles.
And that is a
con tin u ing up ward
trend.
William Gray Potter
State- supported libraries are involved
now. Are other libraries interested?
Penson: There’s a lot of interest on the part of
other libraries. With public libraries, there are
some sites that are already up, and there are some
coming on, probably by the end of June, and
they’re very interested and very excited. There’s
been a meeting of private academic libraries, and
they’re looking for a way to participate, so I think
other libraries are very definitely interested and
on the way to being involved.
How is the project funded?
Potter: Most of the funding to date has come
from the Georgia lottery. It’s also funded by the
University System of Georgia.
Russell: Each of these other libraries, as they
come on, will pay whatever their incremental costs
are- access costs, overhead for computer centers
that run the files locally, telecommunications
costs, database licensing, etc.
Penson: But how they get that money hasn’t
been determined. It’s conceivable that the public
libraries might get some lottery money when
they come in.
William Gray Potter has been director of
libraries at the University of Georgia since
1989. Prior to coming to Georgia, he was
an associate dean of libraries at Arizona
State University. Before that, he held a
number of administrative positions in the
library of the University of Illinois. He
holds a master’s and a Ph. D. in library and
information science, as well as a master’s
in English, all from the University of
Illinois. He has written extensively and
given many presentations on the use of
technology in libraries, with the central
idea that computers should be used to
remove barriers, to simplify libraries for their users. He is a past- president
of the Library and Information Technology Association and of the OCLC
Users Council. He currently serves on the OCLC Board of Trustees and
the IBM Higher Education Customer Advisory Committee. He edited the
journal Information Technology and Libraries from 1984 to 1989.
28 OCLC Newsletter JanuaryFebruary 1996
GALILEO will obviously improve access to
information. Will it decrease the cost of
information as well?
Russell: If you go back to the OCLC statement
of purposes where part of the purpose of the
organization is to diminish the rise of per- unit
cost for access to information, I think this is
certainly going to do that, at least locally, but the
costs are being transferred in some ways. We’re
doing some things globally that heretofore we
had to do institution by institution. In that sense
we’re realizing some savings, but the state is
certainly putting the money into it.
Potter: By any measure, if I had gone out and
done this on my own or Ralph had gone out and
done this on his own, Merry11 had done it on her
own, it would have cost a lot more individually
than it is costing the state to do it as a
collaborative effort.
Penson: One issue we need to address as we
look to the future, is how do we show our
legislators that this is cost effective- getting
them to understand that it’s not about decreasing
cost but it’s providing the service in a more cost-efficient
manner. There are things that Bill could
provide, or Ralph could provide because they
have a little larger base to work from, but
institutions that are much smaller would not be
able to provide these services at a cost that
would be reasonable. So, GALILEO does allow
provision of access to services at a lesser cost to
the whole, but its major advantage is providing
access to people who would not have had that
access.
GALILEO offers both local and remote
databases. What are some of the most
interesting local databases available?
Potter: As far as databases we’re creating, we’re
scanning publications of state agencies- state
documents- and we’ll make those available
across the network. We’re in the process of
setting that up right now. Any publication from
the state will be scanned and made available on
the network, and we plan to make that freely
available to anybody in the world. These will be
things like publications of the Department of
Industry, Trade and Tourism. We’re also working
to put up the census data for the state of
Georgia. Some of us have other files of local
I N T E R V I E W
interest for GALILEO. We have scanned colonial
maps of Georgia. There’ll be more of that down
the road. We’ll be looking at scanning our special
collections.
Penson: I think that local databases have a lot
of potential for everybody because the smaller
schools, too, that have some small local history
kinds of collections can make those available and
known to other places. It may not be that people
would take a trip to Columbus, Georgia, to see
something if they’re going to Athens, but if they
can get access to find this information through
offer their suggestions and then have a way to
come to some consensus. One of the things that
helped us was talking about what our goals were
to begin with and making it clear that if we were
going to be successful we needed to leave egos
outside the door and put our heads together and
work on things for the good of our students. And
I think just talking about those kinds of values to
begin with helped us, and being sure people
were included every step of the way so they
knew what was happening and felt they could
offer input.
There are still folks
uv3o heard us ilciho
want to know
GALILEO it would be wonderful to help Support
their research in a particular topic in Georgia
history.
What has been the reaction of library
users to GALILEO?
where this libriwy k
going to be built.
Russell: They love it and they’re ready for
Bill, you’ve said 239.50 compatibility is
important to the system. Why?
Potter: Two main reasons. One is that 239.50
is the emerging standard for automated library
systems, so we really need to make sure we
adhere to that. The second reason is we wanted
to have a clientherver system. We wanted to
have the kind of graphical user interface you can
get from client/ server systems, but we didn’t want
to be in the business of having a proprietary
client that we would have to maintain on every
workstation. In other words, if we had gone with
some other vendor, there would have been client
software that we would have had to distribute to
every workstation, then, as it was upgraded, we’d
have to replace it and maintain it. By going with
239.50 and the Web2 package that OCLC
provides, we were able to use Netscape as the
client software. Actually, any Web browser can be
used as the client software. So we can get all the
advantages of clientherver systems without
having to be in the business of distributing client
software to every workstation.
What advice would you give to other
groups thinking about creating similar
sys tem s?
Penson: I think one of the important things
that Georgia had going for it is a history of
collaboration and cooperation. If groups are
going to do something like this, they need to be
certain that they are inclusive and that they
include and educate everybody as they go along
the way, try to have an environment that’s open
so people feel like they can ask questions and
And, of course, it : s
more. I’m always surprised at how quickly
whatever you offer today becomes the threshold
of the benchmark. They’re ready for more
machines, more capability, more gadgetry, video,
whatever the next step is, and they’re
sophisticated enough that they know what’s
down the horizon and they’re ready for it.
oz) er the
state, any place you
can distribute it.
Ralph Russell
Potter: I’d also point out that in our seventh
week of operation, which was just before
Thanksgiving, users retrieved 40,000 full- text
articles. And that is a continuing upward trend.
I expect we’ll see that eclipse very quickly.
When you think in terms of 40,000 articles
floating around, that’s a ton of information.
Ralph Russell has served as university librarian
and professor, Georgia State University, since
1975. He was director of library services, East
Carolina University, from 1973 to 1975; science
librarian, University of Georgia, from 1968 to
197 1 ; and head librarian, Florida Junior College,
from 1966 to 1968. He holds a bachelor’s
degree in English and a master’s and Ph. D. in
library science from Florida State University,
and a master’s degree in English from NewYork
University. He has written extensively and
made presentations on a range of library issues.
He is currently a member of the American
Library Association Council, and chair of the Library Council of the University
Center in Georgia. He is a past president of the OCLC Users Council and
served on the OCLC Board ofTrustees from 1988 to 1994. He was recently
named the 1996 Association of College & Research Libraries
Academic/ Research Librarian of the Year.
OCLC Newsletter Januaryflebruary 1996 29
I N T E R V I E W
rfgroups are going
to do something
like this, they need
to be certain that
they are inclusive
and that they
include and
educate everybody
as they go along the
way ...
Merryll Penson
30
Penson: What has happened in some instances
is that students have been willing to look at more
things than they might have because they’ve
found it fascinating to sit at the computers, so I
think it has, in many instances, improved the
learning process. Some of the faculty have said
that students have told them,“ Oh, I found this on
GALILEO,” and that they’ve explored topics
outside of an assignment more than they had
been in the past.
How will GALILEO affect relationships
with libraries outside the state of
Georgia? For example, in the area of
resource sharing?
Russell: One of the things we have is a Georgia
Union Catalog, and I would think there are some
libraries that are going to be dialing in for that to
see what Georgia libraries have. I know that they
could use the OCLC OLUC, but at the same time I
think there may be some people who choose this
as a means of determining availability of items.
Potter: One thing that is coming out of this is
that Kate Nevins of SOLINET is organizing a
meeting of all the libraries in the Southeast doing
statewide projects like GALILEO to talk about
where there might be potential overlap.
It’s been stated that the system is
expected to eventually spread to all
Georgia libraries. How soon do you think
this will happen?
Russell: I think it will be pretty well distributed
within five years. All the public library systems
will be hooked up by July 1 of this year. Probably
the other groups of libraries are not as cohesive,
and it may take a while, and it may just be partial
groups, it may not be all the technical schools but
some of them may participate. But I think within
five years it ought to be pretty well disseminated
throughout the state.
OCLC Newsletter JanuaryRebruary 1996
Penson: I think five years is too long, Ralph. I
think two years.
Russell: I think it will take two years for some
to decide whether they want to do it or not, then
seek the money.
Penson: I think they’ll want it so much that
they’ll figure out how to do it faster.
Potter: It’s going to vary by type of library. As
Ralph said, the public libraries are much more
together on this. For them it’s a question of
funding; if they can get the funding, they’ll do it,
whereas school libraries, I think they’re still
exploring and thinking about it and seeing if this
is something they really want to do. Also, they
don’t have the kind of cohesion that the public
libraries do. Then, the private academics have
never had that kind of cohesion. But it really
boils down to money as to whether people can
get their hands on it. Which is what it boiled
down to with us. We wanted to do this four to
five years ago, but the money wasn’t there.
Russell: Those with money will do it, and
those that don’t have the money may spend
some time trying to put it together.
What’s in the future for GALILEO?
Russell: Certainly the chancellor is pushing us
to provide documentation for how we’re going to
increasingly share collections in the future and
cooperatively acquire material. And I think out of
that is going to come some interesting
developments. We’re going to have to think in
some ways we haven’t thought in the past. So,
there may be a real growth experience for those
of us who are librarians as well as for people on
the other side of the desk from this thing.
o m 0
Harvard Resource File makes rare bibliographic records
available to OCLC PRISM users
The PRISM Harvard Resource File, a database of
more than 1 million rare bibliographic records
that fall outside contemporary cataloging prac-tices,
is now available to OCLC PRISM users for
searching, cataloging and interlibrary loan.
by OCLC RETROCON staff as part of a four- year
retrospective conversion project to convert to
machine- readable form approximately 5 million
records from Harvard University Libraries’ card
catalogs. The enrichment file comprises older
records that may not meet all standards required
for inclusion in the OCLC Online Union Catalog
but may be valuable to researchers and librarians.
“ OCLC’s willingness to mount this database will
make the records available to libraries worldwide
in a way that is useful for bibliographic projects,
such as retrospective conversion projects, as
well as for resource sharing purposes,” said Dale
Flecker, associate director of library, Harvard
University. “ Although the cataloging has not yet
been updated to current cataloging practice, the
database contains a very large number of titles
not otherwise available in the OCLC Online
Union Catalog and represents a deep historical
research resource.”
The PRISM Harvard Resource File was created r
The Harvard Resource File comprises records
of nearly 1 million books, 32,000 serials and 2‘
musical scores. Approximately 500,000 more
records will be added to the database by the
conclusion of OCLC’s Harvard retrospective
conversion project.
There are 242 languages represented in the
file. Publication dates span the 16th through t
20th centuries.
��� Although the records will not be included
the OCLC Online Union Catalog, the Harvard file
will be useful for cataloging and interlibrary loan,
especially for rare and unique items,” said Martin
Dillon, director, OCLC Library Resources
Management Division.
File will give OCLC an opportunity to evaluate
the concept of enrichment files. In anApril 1993
report, the OCLC Users CouncilTask Force on
the Future Use of the Online Union Catalog
recommended that enrichment files be made
available to OCLC users.
According to Dr. Dillon, the Harvard Resource
“ We expect the Harvard Resource File to be a
popular database, and we expect to offer other
enrichment databases in the future,” he said.
The Harvard Resource File is accessible
through the PRISM service. PRISM users are able
to choose the Harvard Resource File and search
the database using keyword searching. In PRISM
Cataloging, users are able to “ derive” records from
this file to upgrade and add them to the OCLC
Online Union Catalog. PRISM ILL users are able to
make interlibrary loan requests from these records.
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SIRS1 and OCLC to begin
pilot project using common
interface for cataloging
SIRSI and OCLC have announced a pilot project
to provide library staff with a common user inter-face
to search the OCLC Online Union Catalog
( OLUC), download records into their SIRSI local
system, and attach holdings symbols to the OLUC
records for resource sharing.
Participants in the pilot project, which is
scheduled to begin in the second quarter of 1996,
will work with SIRSI and OCLC to develop new
procedures to smooth acquisitions workflows
and speed up the cataloging process.
By using 239.50, the retrieval protocol that
provides a standard language for computer- to-computer
information retrieval, the pilot project
will allow users of SIRSI local systems at selected
libraries to search the OLUC using familiar local
commands in familiar local displays.
junction with SIRSI’s new SmartPORT product,
an integrated component of its library system.
The pilot project with SIRSI will be the first
such experiment OCLC will conduct using the
239.50 protocol for cataloging. If the pilot project
proves successful, OCLC will work with other
libraries and local system vendors on similar
239.50 projects.
OCLC’s PRISM service will be working in con-continued
OCLC Newsletter JanuaryRebruary 1996 31
SIRS1
“ SIRSI is pleased to be taking the lead in
developing improved processing environments
for cataloging and acquisitions staff,” said Greg
Hathorn, vice president of SIRSI’s Library Products
Division. “ We are equally pleased to be working
with the OCLC staff to better serve our mutual
users. SmartPORT is a major announcement for
the library community.”
SIRSI system will be able to use the same inter-face
to search the OCLC Online Union Catalog
and download records into their local system,
where local modifications can be made and item-specific
cataloging can be done. The SIRSI system
will send holdings symbols to the OLUC at the
appropriate point in the cataloging process, pro-viding
resource- sharing information to OCLC
users worldwide.
Currently, the 239.50 protocol is used for search
and retrieval. In this pilot project, 239.50 will be
extended to communicate holdings information.
During the pilot project, library staff using the
“ Cooperative efforts between OCLC and local
library system vendors are increasingly important to
the cost- effective delivery of information to library
patrons,” said Martin Dillon, director, OCLC Library
Resources Management Division. “ In reference
products, resource sharing, and now, cataloging,
seamless system interfaces are essential to reducing
library costs. The kinds of changes that OCLC and
its member libraries are implementing to reduce
costs in technical processing are impossible with-out
the cooperation of partners like SIRSI.”
SIRSI, founded in 1980, is a privately held com-pany
with headquarters in Huntsville, Alabama.
SIRSI develops, markets and supports information
management systems for libraries, businesses and
archives. With offices in major U. S. cities, and
subsidiaries in Canada, the United Kingdom and
Australia, the company has established its Unicorn
products as the leading UNIX- based client/ server
library automation systems in the world. SIRSI’s
home page is located at http:/,, www. sirsi. com on
the World Wide Web.
Business and Industry database to be added to Firstsearch
Business & Industry, a multi- industry, international
database of company, industry, market and product
information from leading business publications,
will be available in 1996 on the Firstsearch service,
OCLC’s online reference service for library users.
Published by Responsive Database Services
Inc., Business & Industry provides access to 600+
trade and general business sources from 32 coun-tries.
More than half of the sources are available
in full text. With more than 350,000 records, the
database covers mid- 1994 to present and will be
updated daily with approximately 1,200 records.
“ Firstsearch offers an ideal solution to maximiz-ing
access to our database as it complements our
channels of distribution for the corporate market,”
said Dick Harris, president, Responsive Database
Services. “ It’s an opportunity to serve the academic
and public library market, offering different
packages for making data widely available to
students and faculty and public library users. The
Firstsearch approach saves the library from having
to physically receive and maintain a database, so
they can operate more efficiently and provide
access to the database through their OPAC system.”
“ Business and Industry is an exciting new data-base
that will bring, at a very reasonable price,
full- text business data to users,” said Rick Noble,
OCLC vice president, reference services. “ For the
demands of public library users, in particular,
Business & Industry fills a need for current com-pany
and industry information.”
The Business & Industry database will include
abstracts for lengthy articles as well as online
links to full text. Users will also have the option
of ordering cited full- text articles through the
Firstsearch document ordering service.
owned company founded in 1994 and based in
Beachwood, Ohio. The company also operates
Responsive Database Services Ltd. in the United
Kingdom. It is engaged in production and global
marketing of electronically accessed databases
and CD- ROM products.
Responsive Database Services Inc. is a privately
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32 OCLC Newsletter Januarypebruary 1996
P R O D U C T N E W S
Pro CD databases provide
telephone information from
OCLC Firstsearch, EPIC
I services
Pro CD Biz, a database of 11.5 million U. S. business
directory telephone listings, and Pro CD Home, a
database of over 69 million U. S. white pages resi-dential
listings, are now available on Firstsearch
and EPIC, OCLC online reference services.
ously available on Firstsearch and EPIC as Select
Phone. The Select Phone database has been
reconfigured into two distinct products, Pro CD
Biz and Pro CD Home, to allow users to search
more efficiently.
The Pro CD Biz database will be updated
quarterly, and the Pro CD Home database will be
updated semiannually on Firstsearch and EPIC.
Information from the two databases was previ-
Pro CD was the first enterprise to develop a
complete national telephone directory database.
Pro CD began in 1992 by licensing a database
developed by a mailing- list company in the United
States. Two years later, Pro CD contracted with a
data- entry firm to enter every listing contained
in every telephone directory in the United States,
making it one of the most complete, current and
comprehensive databases of its kind.
Pro CD Inc., a privately held company with
headquarters outside Boston, Massachusetts, is the
leading CD- ROM electronic directory publisher in
the world. A pioneer in the category, Pro CD has
been market- share leader since August 1994,
according to PC Data’s Retail Sales Results, and
has been judged the most accurate CD- ROM
directory in an independent comparison by
XXCAL Testing Laboratory.
World Wide Web at http:// www. procd. c orn.
The Pro CD home page can be viewed on the
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DataTimes to be available on Firstsearch
A database of U. S. and international newspapers will
soon join the increasing number of databases available
on the OCLC Firstsearch service. DataTimes will
produce the index of some 70 U. S. and 15 international
newspapers. The ASCII full text of articles will be avail-able
for delivery to users’ screens or e- mail accounts
via the Internet.
“ We’ve been collecting business information from
publishers and broadcasters around the world for 15
years,’’ said John M. Paschal, president, DataTimes
Information Partnerships Division. “ This alliance with
OCLC represents a new strategic thrust- partnering
with others to deliver information to users via many
methods. Firstsearch is a clear leader among library
online information services, and we expect great things
from our partnership .’,
“ ASCII full- text journal information has been one of
the most popular features on Firstsearch. Our partner-ship
with DataTimes will add almost 100 newspapers to
Firstsearch, all with full text available online from a first-class
database publisher,” said Rick Noble, vice president,
reference services, OCLC. “ This relationship continues
our progress toward providing information when and
where it is needed and at an affordable cost.”
indexes and full- text articles are Atlanta Journal and
Among the newspapers for which DataTimes provides
Co nstitu ti0 n , Christian Science Monitor, Commerce
Business Daily, Detroit News, Idaho Statesman, Mobile
Press Register, Newsday, Rocky Mountain News, San
Antonio Express News, San Francisco Chronicle, Times
Picayune, Washington Times, Budapest Sun, China
Daily, Jerusalem Post, Toronto Star, Prague Post and
Singapore Press.
The DataTimes database on Firstsearch will be
available by mid- 1996.
DataTimes Corporation, founded in 1981, is a leading
provider of business information services. Its online
networks, once known as the home for “ America’s
Newspapers Online,” have grown into one of the world’s
most comprehensive electronic databases of business
news and information. DataTimes is based in Oklahoma
City, Oklahoma.
The Firstsearch service is designed for people who
use libraries, with an end- user interface that allows users
to move easily through the online search process in just
a few simple steps, without training or online searching
experience. With some 60 databases, full text and,
coming soon, online document image delivery, Firstsearch
is one of the fastest growing end- user services in the
library community. OCLC also offers a World Wide Web
interface to Firstsearch.
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OCLC Newsletter Januarypebruary 1996 33
P R O D U C T N E W S
2.5 Million INSPEC records
added to Firstsearch and EPIC
5 Million records now available
OCLC has increased its coverage of INSPEC, a leading
scientific and technical database available on OCLC’s
Firstsearch and EPIC services, with the addition of
approximately 2.5 million records dating from Jan. 1,
1969.
Published by the Institution of Electrical Engineers
( IEE), the INSPEC database is the world’s largest and
most comprehensive source of published reference
literature- conference proceedings, scientific and
technical journals- in physics, electrical engineering,
computing and control, electronics, and information
technology.
INSPEC records dating from 1987 have been
available to researchers through the Firstsearch
service ( on a per- search basis) and EPIC since
November 1993. OCLC has updated this database
weekly since it became available and will continue
to do so after the addition of the INSPEC backfiles.
World Almanac books to
be added to Firstsearch
K- I11 Reference Corporation and OCLC have
agreed to make World Almanac titles available on
the Firstsearch service.
The World Almanac and Book of Facts, the
first title to be available, is scheduled for late
1996. Other titles covered in the agreement are:
The WorldAlmanac of the US. A., The World
Almanac of US. Politics, The World Almanac for
Kids, The Kids’ World Almanac of Baseball, The
Kids’ World Almanac of Basketball, and The
Kids’World Almanac of Football.
“ K- I11 Reference Corporation is delighted to
have The World Almanac included within the
distinguished family of reference databases repre-sented
by Firstsearch,” said Richard W. Eiger, vice
president of K- I11 Reference Corporation and
publisher of World Almanac Books. “ This creative
partnership with OCLC will enable The World
Almanac to be of even greater service to the
libraries, schools and learning institutions of the
“ INSPEC is an essential resource for its breadth
of coverage in all fields of physics and electrical
engineering,” said Rick Noble, OCLC vice president,
reference services. “ It’s a cornerstone of Firstsearch’s
list of engineering and technology databases.”
The Institution of Electrical Engineers, based in
London, United Kingdom, is the largest professional
engineering society in Europe and has worldwide
membership of over 130,000. It covers every
aspect of electrical and manufacturing engineering
from power generation to software engineering,
medical electronics, and satellite communications.
In addition to its database products, IEE also
publishes journals, books and conferences in
the various disciplines encompassed by its
membership.
0 . 0
world. OCLC has proved itself to be, as is The
World Almanac, dedicated to accurate, authorita-tive
and comprehensive representation of global
information.”
tool that we think will enhance the value of
Firstsearch for users in high schools and public
libraries and at the desks of scholars,” said Rick
Noble, OCLC vice president, reference services.
a single- volume reference book that covers arts
and entertainment, U. S. cities and states, people
in the news, the nations of the world, sports, the
environment, vital statistics, science and technol-ogy,
computers, taxes and much more.
The World Almanac database will be made
available with tables and graphs, though not
maps and photographs, through the Firstsearch
Web interface. It will be updated annually.
World Almanac Books, a division of K- I11
Reference Corporation, is located in Mahwah,
New Jersey.
“ The World Almanac is a fundamental reference
The World Almanac, first published in 1868, is
0 . .
34 OCLC Newsletter JanuaryFebruary 1996
P R O D U C T N E W S
Information Dimensions delivers electronic library
management system for lntranets
Information Dimensions has announced the
availability of TECHLIBplus OPAC for Intranets,
expanding its TECHLIBplus electronic library
management system to include Intranet patron
access. The product allows corporations, govern-ment
organizations and specialized libraries to
cost- effectively deliver their automated library
services to a broader audience by providing
access via the World Wide Web.
TECHLIBplus OPAC for Intranets provides
direct access to the library catalog with complete
item- status details and user- request features using
Information Dimensions
supports Hewlett- Packard
Internet Solutions Program
popular Web client software. The system uses
Information Dimensions’ BASIS WEBserver, which
integrates popular Web servers, such as those
from Netscape Communications Corporation, with
the BASIS Document Manager. This provides a
secure environment designed for publishing and
managing large- scale document collections that
reside behind a firewall.
that meets the library management requirements
of special libraries and corporate information
TECHLIBplus is a fully integrated library system
con tin u ed
ation Dimensions announced
HP Internet Solutions Program from
Company. The BASIS document manage-s
selected as the leading solution for HP’s
ch provides services to
ternet as a tool for
cumen t management
ental access to and
usmess- cn ocuments. The combination
ternet and Web technology is an open, scalable and
secure mechanism for providing that access and control,”
products manager
nagement, Information
n and distributed BAS1
sions is extending its
e Communications
nt management system
demands of today’s inter-e
Web and has selected
C. Silverman, director of HP’s Internet
for our customers who
rable systems with proven
OCLC Newsletter JanuaryRebruary 1996 35
P R O D U C T N E W S
lntranets
centers. It offers full library services- acquisitions, cata-loging,
searching, circulation functions for books and
other materials, and serials tracking- as well as control
functions such as ordering, renewing, receiving, claiming
and routing. TECHLIBplus is built on Information
Dimensions’ BASIS Document Manager that provides an
extended relational database structure optimized to
manage text and documents. In addition to traditional
bibliographic descriptions, TECHLIBplus provides access
to tables of contents, abstracts, and full- text documents,
and it manages compound documents containing text,
word processing markup, graphics and images.
“ By extending TECHLIBplus to support Web access,
Information Dimensions has delivered one of the first
full- featured internal business applications that leverages
the Web’s open and scalable collaborative computing
platform,” said Laurel Gould, general manager, libraries and
information resources, at Public Service Electric & Gas
Company. “ TECHLIBplus on the Intranet enables us to
deliver critical information to our corporate decision
makers along with other information sources in a
consistent and innovative environment.”
infrastructure within most enterprises, making it an ideal
platform for document- centric applications,” said Bill
Forquer, president and CEO at Information Dimensions.
“ Electronic library management is an ideal Intranet appli-cation
because companies will be able to achieve easier
access to library resources, lower their cost of computing,
and improve ease- of- use and maintenance.”
“ The Web is already an integrated part of the computing
To err is
To the Editor:
In glancing over the list of the top 100
monographic records in OCLC libraries in
the November- December issue of the OCLC
Newsletter, I noticed what appears to be an
error in no. 91, OCLC Numb
may be a typographical err0
the entry should be “ Marg
and not “ Margaret Tuchman.” Don’t know
why this caught my eye, but I was glancing
at some of the titles and it probably jumped
out at me because of the BarbaraTuchman
item in no. 87.
With all good wishes,
Sincerely yours,
Edward G. Holley
William Rand Kenan Jr. Professor Emeritus
School of Infor ience
9602/ 9603- 27M, OCLC
OCLC Online Computer Library Center, Inc.
6565 Frantz Road
Dublin, OH 43017- 3395
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U. S. Postage
PAID
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OCLC Newsletter
